Circulation Services Group Meeting minutes 15 November 2005 Moffitt 251 at 10:30-12:00 Present: Brian Light (co-chair), Claudette Smith (co-chair), Guilia Sacco-Trujillo, Carly Benham, Marianne McDonald, Jim Boydstun (recorder), Brice Sullivan, Nga Tran, Lea Mascarro, Penny Bertrang, Jondha Tuemas, Will Lynch, Zachariah Veley, Amber Slemmer, Victoria Jourdan, Meredith Fleming, Charlotte Rubens, Norah Foster, Esther Gold AGENDA: 1) Introductions 2) Announcements 3) Minutes approval 4) Undergraduate Reserves--Jon Thomas 5) Reserves handling question—Brian Light 6) Meeting in December question—Brian Light 7) Meeting time for 2006—Claudette Smith 8) LSO Report—Penny Bertrang MEETING NOTES: 1) Introductions—Participants introduced themselves 2) Announcements Guilia introduced Amber Slemmer, who will be working halftime in Newspaper/Micro and halftime in OPTO Newspapers/Micro will be closed from December 12-January 29 to move to Room 40 (Doe Core). They will reopen on January 30th in their new location. Periodicals was split off in June and moved to the East Reading Room Barcoding of the microfilm collection will begin soon Charlotte Rubens would like to restart Reserves Group and will send an email to the likely participants. Penny reported that Systems will not be doing anything to Gladis over the holiday break. 3) Minutes approval —Penny made a small change under LSO report to read “there is a small committee...(not LSO)”. The change will be made and the minutes were approved. (??) 4) Undergraduate Reserves--—Jon Thomas Following the email requesting information regarding the locations of Undergraduate Reserves, Jon had compiled the information into a spreadsheet. Corrections were taken. Most locations handle their own undergraduate reserves, but not all, according to various criteria such as course level or a faculty request. Discussion will continue when the Reserves Group reconvenes. Jon will make corrections and resend the policy summaries. 5) Reserves handling question--—Brian Light Discussion was held around the topic of how reserves were or were not renewed. After lengthy discussion, Brian decided to send an email survey to circ group and them summarize the results for review at the next meeting. Penny will send a list of those units that are fining units. 6) December meeting question--Brian Light The third Tuesday of December is during finals, so we will skip December’s meeting and reschedule January’s meeting to January 10th (instead of 17th), 2:00-3:30, if possible. If not possible, we will move to February 21st, 2:00-3:30. We will be notified. 7) Meeting times for 2006 All meetings will be held in Room 303, Doe. A list of the year’s schedule will be sent to Circserv when it is finalized. 8) LSO Report--Penny --New versions of display in Gladis, Pathfinder, and Melvyl for Bancroft, now that they have reopened to patrons. --Removed references to SSN on HELP INVENTORY screen and changed Service Desk to Privileges Desk. --Beginning of a pilot project on bSpace, partnered Learning Systems Group with UC Libraries. The new service allows instructors with library course reserves lists to display them as web pages inside of their course site on bSpace. The reserve pages provide live, up to date circulation information, drawn from Gladis, and displayed in a friendlier, easier manner. --Ethnic Studies, an affiliated library, has begun using AutoCirc, where they can directly input billing to CARS and also delete. --The secure FTP to tandem and between tandem and CARS is in place. --Upcoming news: interviews are complete for the P/A II position and an offer will soon be made.
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