September 20, 2005

CSG Meeting Minutes 
September 20, 2005
251 Moffitt, 10:30am-12pm

Present: Brian Light, Claudette Smith (Co-Chairs), John D. Berry w/ interns Bonnie Knight and Xequina Ma 
Berber, Marianne McDonald, Carly Benham,(recorder)David MacFarland, Bruce Williams, Jonathan Thomas, 
Jutta Wiemhoff, Ann Moen, Madalene Rodriguez, Esther Gold, Trina Lopez, Giulia Sacco-Trujillo, 
Lea Mascorro, Ted Couch, Virgilyn Abibas, Penny Bertrang, Meredith Fleming, Brice Sullivan, Norah Foster, 
and Charlotte C. Rubens. 

Agenda: 

1) Introductions 
2) Minutes approval
3) Announcements
4) Update on the Privacy discussion regarding Professor copies of reserve items - Brian Light
5) Library Safety discussion - Officer Garrett
*6) Discussion on Reserves - What libraries serve which departments - Marianne McDonald 
   (Deferred to the  next meeting)
*7) LSO Report - Penny Bertrang (Deferred to the next meeting)


1. Introductions 
 Members introduce themselves 
2. Minutes Approval
   Penny Bertrang will send her corrections via email. All others approve the minutes from the
   previous meeting.
3. Announcements
   John Berry announces that the Ethnic Studies Library will be hosting an exhibit of Chicano art 
   and artists on September 22 from 5:30 to 8pm. 
   John Thomas announces that the University has admitted a number of students from New Orleans who
   may need to be directed to the Cal ID Office and the Privileges desk in order to receive a SID 
   and setup their patron file. 
   Norah Foster announces that the Graduate Services branch has a new Data Lab open to students 
   Undergraduates will need to attend an instruction session on how to use the data sets before 
   they can use the lab. 
4. Update on the Privacy discussion regarding Professor copies of reserve items 
   Brian Light follows up on a previous discussion concerning the issue of course reserve materials 
   owned by faculty members. Brian clarified the fact that once a professor hands over a personal copy 
   of an item for a course reserve, all normal library policies apply, including the Librarys 
   responsibility to confidentiality with regard to a borrowers transactions. This does mean that in the 
   case of a personal copy that is not returned, the Library is responsible for the billing and replacement 
   of the item to the professor. –Bruce asked if it would still be appropriate to advise the professorto 
   make an announcement in class to urge whoever has the book to return it. The group agreed that this 
   would be appropriatd. –Norah noted that she also puts tattle-tape in personal copies and keeps them
   behind the desk to ensure their security. Charlotte Rubens notes that not revealing the identity of
   patron is in accordance with both state law and ALA policy. 
5. Library Safety Discussion
   Presentation by Officer Garrett including many handouts with helpful information about campus security 
  (more available on the web at: http://police.berkeley.edu/). 
Key Points:
–Calling from a cellular phone in an emergency: Calling 9-1-1 from a cell phone connects you to the CHP,
 who may have a slower response time than your local PD. Cell Phone Emergency #’s: BPD 510-981-5911;
 UCPD 510-642-3333. 
 –Blue light emergency phones: Lighted, and equipped with cameras and a direct line to the 
 UC police department. Locations shown on any campus map. 
 –Reporting a crime: Think about how you may react if you witness or fall victim to a crime. 
 Make security a priority over convenience. Be prepared to contact police immediately and give a 
 detailed description of the suspect (pay attention to any distinctive attributes) and events that occurred. 
 Do not go after suspect. 
 The presentation concludes with Q & A.
6. & 7. The last two agenda items are postponed until the next meeting.

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