CIRCULATION SERVICES GROUP MEETING Tuesday, March 15, 2005 (10:30-12:00) Moffitt Library, Rm 250 Present: Madalene Rodriguez (Co-Chair), Lauren Dexter (Co-Chair), Carly Benham (Co-Recorder), Penny Bertrang, Jim Boydstun, Meredith Fleming, Norah Foster, Marjorie Irao, Lea Mascorro, Marianne McDonald (Co-Recorder), Emilie Ortiga, Peter Soriano, Brice Sullivan, Jonathan Thomas. Agenda: 1. Introductions & Announcements (all) 2. Minute Approval (all) 3. GLADIS Priorities List (M.Rodriguez) 4. Reserves (J.Thomas) 5. Systems Report (P.Bertrang) 6. Concluding Questions/Remarks 1. Introductions & Announcements: Attendees introduced themselves. Jonathan Thomas gave a reminder about the upcoming UC Circulation Heads Annual Meetings which will be held at UC Santa Cruz on Thursday, March 24, 2005. 2. The Minutes from last month’s meeting were approved as corrected. 3. GLADIS Priorities List: Madalene Rodriguez passed out the top ten Gladis Priorities for Circulation Services from the GLADIS Programming Project List addressed during last month’s meeting. The numbers of the priorities decided upon were as follows: Complex/Long - 8, 10, 13, 14, 32; Medium – 8, 16, 17, 32; Quick/Easy – 10. Lauren Dexter gave the times, dates, and locations of future CSG meetings. Meetings are to take place on the third Tuesday of every month alternating between mornings and afternoons. The following is the list given: They are: Apr 19, 2:00pm; May 17, 10:00am; June 21, 2:00pm; July 19, 10:00am; Aug 16, 2:00pm; Sep 20, 10:00am; Oct 18, 2:00pm; Nov 15, 10:00am; and Dec 20, 2:00pm. Unless other wise noted the 10:00am meetings are held in Rm 250 Moffit and the 2:00pm meetings are held in Rm 303 Doe. 4. Reserves (J. Thomas) Jonathan Thomas announced that a meeting would be held with the staff of the Art History/Classics and Graduate Student Services Libraries to finalize the proper order of prepping procedures with regard to their libraries. Jim Boydstun asked what was involved in the prepping of materials. Procedures were subsequently discussed in short. Meredith Fleming then raised the issues about whether it would be possible to clear old preps from previous semesters out of GLADIS. Penny Bertrang responded that it would be possible download a list of outdated reserve preps for removal. She further elaborated upon the procedures for removing past reserves that have been billed. Madalene later provided the following link via e-mail to the online instructions for how to remove old preps on the Library Staff web site in the "Circulation Services User's Manual" under Reserves "Download reserves lists": http://www.lib.berkeley.edu/Staff/CircMan/ . 5. Systems Report (P.Bertrang) a. GLADIS Priorities List. b. New loan periods for the books in the Social Welfare Library. They wish to give up their semester loan, may be switching to circ. code “A”. The switchover may happen in the middle of the semester, in the next month or so. (NOTE: After the meeting it was decided to implement the circ. code change in the summer, probably July 2005.) c. Tandem Switchover scheduled for Memorial Day weekend (Sat May 28 - Mon May 30). All units will be closed that weekend, but the system will be brought back up as soon as the update is completed. Some minor glitches in the system may be expected the following Tuesday/Wednesday which we hope to resolve quickly. d. The staff in LSO's GLADIS, Unix, and DPG units are all expected to move to the 2nd floor in Evans Hall. More information on this available at the “Early Bird” meeting on Thursday 3/17. (NOTE: This move is currently scheduled to take place in early to mid-June 2005.) e. New barcode range for NRLF phase 3. (NOTE: New ranges were implemented March 30.) 6. Concluding Questions/Remarks Peter Soriano asked about number 12 in the Complex/Long section of the GLADIS Priorities List, which did not make it onto the top ten list for Circulation Services. Peter asked whether or not this should also be on our list. Penny explained to the group that this priority would make it so that a “Lost Card Digit” would show up when a patron’s (student, faculty, or staff) barcode was scanned (currently this information is only contained within the card’s magnetic strip). Penny further expressed that, in order to accomplish this, along with the programming needed for the patron file, either the library would have to start reading the magnetic strips on ID cards, or have the Cal Photo ID office start adding the missing digit to the barcodes. In addition, GLADIS would need to be updated whenever the lost card digit for a patron changed, either via a real-time connection to the Photo ID computer or at minimum daily updates. All of these considerations would make this a very long-term project. Implementing the Lost Card digit will make it possible for GLADIS to block the use of lost student and employee Photo IDs for auto circ. transactions. Norah Foster expressed concern over salary rates of UC library assistants. Brice Sullivan brought up the topic of GLADIS circulation statistics, which have not been updated since November. It was decided that the Co-Chairs should send an email voicing our concern about this to Lynne Grigsby. Meredith Fleming raised the issue of number 10 on the GLADIS Priorities List. She voiced concern about Reserve Prep cards being generated for preps that have been cancelled the same day. Penny said that she would check on this. Meeting adjourned: 11:20 am. Next meeting: Tuesday, 4/19/05, 2:00-3:30, room 303 Doe.
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