CIRCULATION SERVICES GROUP MEETING Tuesday, November 16, 2004 (10:30AM-12:00PM) Moffitt Room 251 Present: Madalene Rodriguez (Co-Chair), Lauren Dexter (Co-Chair), John Berry, Penny Bertrang, Meredith Fleming, Norah Foster (recorder), Victoria Jourdan, Brian Light, Lea Mascorro, Emilie Ortiga, Jonathan Thomas, Jutta Wiemhoff, Jim Boydstun, Giulia Sacco-Trujillo, Marianne McDonald, Janice Olson; Agenda 1. Announcements & Introductions 2. Minute approval (L.Dexter) 3. Authorization to edit Main & Moffitt records (J.Thomas) 4. Added item: GLADIS screens -updates /homepage to library- (N. Foster) 5. Systems report (P.Bertrang) 6. Added item: (Barcodes) 7. Campus rules regarding sensitive data (P.Bertrang) 8. Discussion regarding Canon Copiers (all) 9. Discussion of staffing (M.McDonald & all) 10. December & January CSG meetings (M.Rodriguez & L.Dexter) 1. Announcements & Introductions J. Thomas: Peter Soriano has been out since Wednesday November 3. He had minor surgery. If anyone would like to send him a personal card, please contact Jonathan Thomas. J. Wiemhoff: The NRLF website will be updated this week or next. 2. Approval for minutes from last meeting (L. Dexter) Minutes were approved and will be posted to the web. 3. Authorization to edit Main & Moffitt Records (J. Thomas) This section is for informational purposes only. Jonathan is reviewing all GLADIS authorizations that that permits editing of Main/Moffitt records. He has deleted authorizations for staff and students who are no longer working in the library. He may be contacting other units, including technical services, for assistance in identifying some of the authorizations that he cannot identify. Circulation supervisors should check to see if their student authorization names are current. You may delete these authorizations with name and ID number at the library authorization website. Some staff have left the library and other staff are still using old authorizations. Staff should ask for a new authorization if their authorizations are outdated. Some of the authorizations are issued in "clusters". Examples : Ethnic Studies (4 libraries), Main/Moffitt/PNM; Penny noted that these clusters can be changed. 4. GLADIS Screens Update (N.Foster) A request has been made to delete GLADIS telnet from the library home page. Norah has been concerned that users might not find renewals/inventories/reserves/exams when accessing from home or without some clearer way of differentiating Pathfinder /GLADIS telnet version. Within this long discussion, Brian Light mentioned that he had many calls from outside users having trouble accessing telnet GLADIS because they did NOT type GLADIS in at the prompt; It was suggested that this be corrected if this was added to the instructions at the GLADIS screen; Meredith Fleming also added that most people are helped at circulation desks with the bookmarks for reserves/inventories/renewals. Penny suggested that we might forward a recommendation to the Public Services Council via Jonathan Thomas (as liaison). Norah will draft wording for this recommendation. 5. Systems Report (P. Bertrang) 8/18/04 New MUSI Address Because of MUSI's move to the new J. Hargrove building, the names have been changed and addresses for postcards and email- notices. Everything in place by 8/19 circ. notices. 9/8/04-9/13/04 Mss re-indexing on Pathfinder (Manuscripts) Re-sent records with specific values (indicating item was a manuscript) to Pathfinder for re-indexing. 14,000 records resent 9/9/04-9/15/04 Link Checking Generated 100,000 records (all with Gladis with urls) to send to UNIX group for link checking. (Broken links are sent to tech.services for updating) 9/17/04-9/20/04 GSSI/GREF support Ran a batch program to change text "GSSI" or "Govt.& Soc Sci Info Svc" to "Government Reference" in holding notes owned by any location. 1500 notes changed. 10/1/04 Withdraw FPRO Batched programs to add a SUF "WITHDRAWN - Library permanently closed July 2003" to all FPRO records not at NRLF; Discussion about Melvyl displays of withdrawn items and the need for programming changes so that withdrawn records are deleted from OCLC. 10/12/04 Employee Load Change Changed employee load program to consider payroll records with student status ‘registered but not at UCB’ as valid; Staff in this category will be updated and no longer expired. This change affects only a few people (4-5) per month. 11/8/04 Records to Melvyl Programming changes to allow big record sets to temporarily not wanted by MELVYL (during UCLA load) to be sent. Marcive and Early American Imprints sets to be sent soon Upcoming FYI: Ralph Moon and Rick Beaubien (one of the original creators of GLADIS who played a key role in designing the architecture and functionality of both GLADIS maintenance and the on-line catalog) are planning to retire in early 2005. New ILS process to begin if funding from campus is obtained. Penny gave a systems office priorities list to Bernie Hurley to evaluate: Projects were in four categories; Public Services, Tech. Services, NRLF and Campus/National standards; with a rating of approximate time each project would take. The new TANDEM is currently down at Oxford and Hearst and being prepared, so that GLADIS can be moved to the new machine, possibly over the holidays. The anticipation is that for a short period (1 week/1 weekend) no maintenance on GLADIS will be allowed, including creation of Q level records. During the changeover, which will be scheduled for a time when the Library is closed, all circ functions will be suspended for a short period of time. LSO will give everyone notice about this before it occurs. 6. Barcodes (P.Bertrang) Penny passed around sample barcodes for CD/DVD's, maps (very thin) and a barcode bookmark for materials that should not have adhesive applied to them. If circulation supervisors are interested in these different barcodes, please contact Charis Takaro, ctakaro@library.berkeley.edu, or Penny. 7. Campus rules regarding sensitive data (P. Bertrang) FYI only, the campus is working on ways to prevent identity theft with id numbers. At the same time, the library needs to prevent borrowers from having multiple patron records active at the same time. Sensitive data is the social security number or the driver's license number linked to a patron name. Social security number is currently sent to CUBS and CARS. Discussion was held regarding a possible way to prevent multiple active patron records for an individual patron by using the last 4 digits of the social security number with a combination of birth day and birth month. 8. Discussion of Canon Copiers Topic was tabled until next meeting. 9. Discussion of staffing (M.McDonald & all) The group discussed the impact of vacant positions in the libraries. Different “coping” strategies were mentioned, including libraries that are helping out branches that are understaffed, including Brian Light from ED-P helping at SOCW. Group members expressed interest in learning more about the “buddy system.” 10. December & January CSG meetings (M.Rodriguez & L.Dexter) The co-chairs mentioned that the December CSG meeting would fall on 12/21/04, on the last day of finals, and the January CSG meeting would fall on 1/18/04, the first day of the spring semester. It was suggested that we either move the meeting dates, or combine them into one meeting. The group decided to meet on December 14 instead of the 21st, and to skip the January meeting. Meeting adjourned: 12:00 pm Next meeting: December 14, 2-3:30 in 303 Doe Library
![[ HELP/FAQ ]](http://www.lib.berkeley.edu/Images/help.gif)
![[ CATALOGS ]](http://www.lib.berkeley.edu/Images/catalogs.gif)
![[ COMMENTS ]](http://www.lib.berkeley.edu/Images/comments.gif)
![[ HOME ]](http://www.lib.berkeley.edu/Images/home.gif)