Circulation Services Group Meeting Tuesday July 20th 10:30am -12pm (251 Moffitt) Present: Madalene Rodriguez (Co-Chair), Cris Guerrero (Co-Chair), Lauren Dexter (acting Co-Chair), Craig Alderson, John Berry, Jim Boydstun, Meredith Fleming, Nora Foster, Jodi Henson-Myers, Brian Light, Lea Mascorro, Marianne McDonald, Emilie Ortiga, Mike Rancer, Claudette Smith, Peter Soriano, Jonathan Thomas, Nga Tran, Bruce Williams, and Kim Wu (recorder). Agenda 1. Announcements & Introductions (all) 2. New Canon Copier (Mike Rancer) 3. Minute Approval for April Draft minutes (Madalene) 4. New Co-chair (Cris, Madalene & Lauren) 5. Future CSG/Reserves meetings (Cris) 6. Systems Report (Penny) 7. SIP (Severance Incentive Program) and it's impact (all) 8. Further discussion on ID’s 1. Announcements & Introductions (all) P. Soriano, J. Thomas: Cris Guerrero is now working at MAIN three quarter time (eventually full time). He’s been back since July 1 and is now assisting Peter at the Circulation Desk. Jonathan: “We’re happy to have him.” M. McDonald: Maria Henzi has left the library and relocated to Jackson Hole, Wyoming. She previously worked on reserves and the circ manual. Any questions about reserves should now be directed to Marianne. M. Fleming: One of her student employees checked out hold books for a friend, using the friend’s ID card. She did this at four units and no one gave her any trouble. (More discussion on this later.) 2. New Canon Copier (Mike Rancer) The library’s contract with Xerox, which we’ve had for 6 years, expires on Aug 31. They were losing a couple hundred thousand dollars a year, with decreasing copy volume. Xerox, Canon, and a successor to CDT offered bids for a new contract. Xerox’s offer was to have the Library subsidize them. Canon won with a proposal where they and the library would break even. The digital copiers they’re introducing will also be used for printing, which means some units will just have one machine (no separate printer). Their pay-for-print system uses a third party software, Equitrac. Usage trials began July 13, with setups in VLSB and Moffitt. Canon will begin their transition on Aug. 16 and take over from Xerox on Sept. 1. In terms of service, Canon is committed to weekdays 7am - 9pm, and Sunday 1 - 9pm. The response time should be 90 minutes or less. For safety and technical concerns, library staff will be discouraged from opening up the machines themselves, even for simple tasks such as clearing paper jams and loading paper. Canon should be responsible for the daily maintenance of the machines. Since the machines are digital with fewer moving parts, paper jams should be less frequent. The standard cost will be 15 cents a copy, with a discount to students, faculty and staff their cost will be 10 cents a copy. As before, the discounted price will only be available when purchasing cards from Copy Services and not from card dispensers. The cost of the card itself will be 75 cents. Each unit will have at least one coin operated copier or a card dispenser, allowing some means for patrons to make copies with money. 3. Minute Approval for April Draft minutes (Madalene) Minutes were approved and will be posted to the web. 4. New Co-chair (Cris, Madalene & Lauren) C. Guerrero’s term as co-chair ended in June, even though he’s been gone for most of this year. Lauren has been a great help as acting co-chair in his absence. It was proposed that Lauren takes over as official co-chair and everyone agreed. Congratulations Lauren! 5. Future CSG/Reserves meetings (Cris) C. Guerrero suggested that during the summer we hold meetings every other month since there are usually not as many issues to discuss. May and September can be no-meeting months since they coincide with the end and beginning of the semester, when student staffing is erratic. Concerning reserves, M. Rodriguez reports that Giulia Sacco-Trujillo has received no questions since the cessation of the Reserves Group meetings. N. Foster asks if course telnet GLADIS reserves listing will ever be available via Pathfinder. P. Bertrang says it is unlikely, unless it is given a high priority, since extensive special programming would be needed. Reserve data is not currently sent to Pathfinder, because reserves information is "timely" and there is a 2 day delay between the time a record is changed in GLADIS and the change appears in Pathfinder. An addition problem: bibliographic records are sent from GLADIS to Pathfinder. Course and instructor are not part of a MARC bibliographic record. Also, individual items are put on reserve and Pathfinder does not contain individual V/C-s, so reserves processing could not be done in Pathfinder as it currently exists. Current circ information is displayed in Pathfinder via a 'live' link to GLADIS. To set up a similar way to search and display reserve materials in GLADIS from within Pathfinder would require considerable programming. M. McDonald reminds us that the group was almost finished with the updating Reserves Processing Manual, and wonders if a sub-committee could be formed to complete it. 6. Systems Report (Penny) LSO Report Provided by P. Bertrang 3/18/04 - NEWS DISABLED - Changed GLADIS “NEWS DISABLED” screen at Holliday’s request. She is now the contact for Disabled services at Doe Reference Center. Will send request to CSG to review these screens for accuracy. 3/31/04 GSSI -> GREF - Resent all GREF (former GSSI) records to Pathfinder and Melvyl. All affected records will load in Pathfinder on 4/2/04. Records will load in Melvyl on 4/4/04. 4/1/04 GSSI -> GREF – Installed location change in GLADIS. GSSI (Gov/Soc Sci) is now GREF (Govt Refe). Also changed default circode for ANTH for restricted NRLF materials to “L” (non circulating.) 4/2/04 CIRCODE changes for NRLF materials – Started running a job to change GLADIS circodes (and in some cases NRLF circ status) for NRLF items owned by ANTH, IGSL, ITSL, CCSL, WRCA, and GAIN (in certain circumstances.) 5/17/04 NASL -> NAS – Location code for NASL changed to NAS and installe in GLADIS. 5/20/04 NASL -> NAS - Changes made to GLADIS due to clustering of NAS with ETHN to allow ETHN logon to do all autocirc functions for NAS. 5/23/04 ETHN autocirc support - At Lily’s request changed notice programto have ETHN, AASL, CHIC, and NAS postcard overdue, recall, and pickup notices sent centrally. Melvyl has restricted record loading to nothing above normal volume for 3 months starting July. This is due the loading of UCLA’s records into Melvyl. During this time, batch projects loading or updating large record sets in GLADIS will not be sent to Melvyl. Record loading into GLADIS and Pathfinder will remain normal. J. Boydstun inquired about the possibility of a commercial integrated library system (ILS) in the near future. P. Bertrang says that a new system, for example ExLibris, would cost ~$3 million. Currently UCB doesn’t have money in the budget to fund a commercial ILS. There would also be considerable staff time (for both systems and public and tech services staff) required to move to a new system which would need to be factored into the decision to move to a commercial system. Likely many library staff will be involved in the evaluation and selection of a new ILS in the future when funding becomes available. 7. SIP (Severance Incentive Program) and it's impact (all) B. Williams: 2 people from EAL has applied, including one librarian. L. Dexter: 1 person from EART has applied. Around 25 applicants will be accepted for SIP. If accepted, they will have to wait one year before taking on a staff position with the Library again, for example as part-time help. On a related note, START will be ending June 2005. 8. Further discussion on ID’s (see 1. Announcements: M. Fleming) Units should remind their staff to be more careful to make sure ID’s match the patrons using them. B. Williams mentioned that faculty often lend their ID’s to others, and this should be discouraged. M. Fleming says she advises her staff to check addresses for patrons with paper ID’s with no picture.
![[ HELP/FAQ ]](http://www.lib.berkeley.edu/Images/help.gif)
![[ CATALOGS ]](http://www.lib.berkeley.edu/Images/catalogs.gif)
![[ COMMENTS ]](http://www.lib.berkeley.edu/Images/comments.gif)
![[ HOME ]](http://www.lib.berkeley.edu/Images/home.gif)