Circulation Services Group Meeting Minutes of April 20th, 2004 2:00 - 3:30 303 Doe Library Present: Craig Alderson, John Berry, Lauren Dexter (acting Co-Chair), Meredith Fleming, Joyce Ford, Anne Gunnison, Maria Henzi, Brian Light, Marianne McDonald, Janice Olson, Emilie Ortiga, Madalene Rodriguez (Co-Chair), Jonathan Thomas, Zachariah Veley (recorder), and Kim Wu. Agenda: 1.Introductions & Announcements 2.Minutes approval 3.New acting co-chair 4.Ethnic Studies Library / assistance with Autocirc 5.Report from annual UC Circ Head meeting 1.Announcements: - NRLF Phase 3 Construction Update: The old lobby and reading room have been demolished. Floor to ceiling partitions have been built adjacent to construction work in the front of the building and where Phase 3 connects with the existing Phase 2 building. New underground utilities have been installed and the foundation for the Phase 3 shelving module has been laid. Despite the constant disruption to our once quiet, pastoral library life due to construction noise and traffic, NRLF staff is trying hard to maintain both composure and humor. The student employee appreciation social will be held Wednesday 4/28 from 3-4pm. It will be an ice cream social. 2.Minute approval for March meeting was postponed; minutes will be approved via email. 3.New Acting Co-Chair: C. Guerrero will be on leave until this summer, so L. Dexter will be the “acting” co-chair. 4.Ethnic Studies Library / assistance with Autocirc: J. Berry announced that the Ethnic Studies Library will start using Autocirc after this semester. They have tried the new bar coding machine, and it works, but are asking for assistance to help train and supervise the staff on the functions and proper procedures. The Circulation Services User’s Manual on the web http://www.lib.berkeley.ed//Staff/CircMan/ was mentioned as a good resource. B. Light and M. Fleming volunteered to assist with the training of employees, and it was suggested that P. Bertrang might make a site visit as well. 5.Report from annual UC Circ Head Meeting: · UCLA is bringing up a new integrated library system, Endeavor's Voyager. · UCD staff has done an in depth analysis of their work flow to plot out how to handle the upcoming budget cuts. · It was decided to not do a best practices workshop on electronic reserves. The reasons were the lack of substantial information to share as well the cost of mounting such a workshop. Instead it was decided that at future annual meetings the group would set aside two or three hours to discuss current practices in particular areas. It was decided that at next year’s meeting the topics would be stack maintenance and training student staff. · Currently only UCSC has stickers on student ID cards which indicate that they are currently enrolled. · Claudia Jimenez, the incoming chair of CAG, will collect information from all the campuses as to the best method for verifying registration or affiliation of library card applicants who visit other campuses. · All campuses are dealing with budget cuts, some are cutting serial subscriptions, down-sizing collections, spreading duties of vacant positions around to other staff, reducing services or merging service points. The full minutes from the UC Circ Head Meeting will be made available in May. Other Comments: - The group discussed overdue and billing cycle of 2-hour materials. – J. Berry announced that if there are any questions or concerns that need to be brought up to the ALA council that you should e-mail him, but his obligations to the council are over in June.
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