Circulation Services Group Meeting - Minutes Tuesday, June 17, 2003 2:00-3:30 Room 251 - Moffitt Present: Craig Alderson, John D. Berry, Penny Bertrang, Jim Boydston, Norah Foster, Cris Guerrero (Chair), Jodi Henson-Myers, Maria Henzi, Brian Light (Recorder), Will Lynch, Marianne McDonald, Lea Mascorro, Shannon Monroe (Guest), Kerry O'Brien, Nga Ong, Madalene Rodriguez, Peter Soriano (Co-chair), Bruce Williams AGENDA 1. Introductions 2. Announcements 3. Minutes from last meeting 4. System report (P. Bertrang 15 min) 5. ILL and CSG (S. Monroe 15 min) 6. SDC and CSG (S. Monroe 15 min) 7. CSG co-chair nominations MINUTES 1. Introductions We all introduced ourselves. 2. Announcements: --John D. Berry from ESL was introduced to the group. He will be coming to the meetings regularly since ESL will be using autocirc by August 1. ESL will be manually entering billing information into Gladis so if a patron asks you about an ESL billing, tell the patron that s/he must speak to the ESL staff. --Brian Light told the group that his circ assistant will be on leave for the next two months, so direct any questions to Brian. --Ayana Bourgeois from Chem will be retiring and her last day at work is June 30th. --Norah Foster will be attending the ALA meeting in Toronto and will report back any information regarding circ matters, including self-checkout systems. --Penny Bertrang will be on vacation from Jun 20-30. Everyone should contact the Help Desk if there are problems. Penny was asked if there could be programming written to have a "renew all" command in the inventory screen. Penny said that it could be done but it was originally decided not to have this command so that patrons would look at the system response to each renewal request, since some items are not renewable. Renewing multiple items with one command could also negatively affect system response time. Patrons cannot place holds on books themselves for database security reasons. --Peter Soriano told the group that Main is discussing not issuing stacks passes without the patron having a interview with a reference person. The Reference Card time limit will probably be reduced from three months to one month. The issue is the integrity of the Main Stacks. This is still in the planning stage. 3. Minutes from the last meeting Cris Guerrero has sent the minutes for the May 2003 meeting to the group and will ask that they be approved at the next meeting in July due to some small problems. 4. Systems Report - P. Bertrang --Penny reported that the default reserves semester was changed to Summer 2003 on 26 May. --Systems ran two programs to transfer Math's Astronomy holdings to the Physics library. The first, handling only the simple cases where holdings were not on the same call number, transferred almost 7,000 bib records and 17,000 volumes. The second moved the 310 more difficult records where the call numbers were the same. These now have the notation "another copy" (or "another set" if a serial). --The temporary address for the Physics library in Doe has now been changed on both postcard and email notices. --Patron id ILLO, used for charges to NRLF for photocopying, has been added to the list of ILL Ids that are not sent to CARS for billing. --There will be a CARS system update June 26-July 1 and CARS notices will be suppressed during this time. --Programming will begin soon to make all RLF materials available for reserves on any UC campus. 5. ILL and CSG (S. Monroe) --Shannon Monroe was brought in as a special guest to talk about how ILL interacts with Circulation Services across the library system. She noted that there are various lending sections within ILL that employ students to borrow materials for interlibrary patrons. These students are all trained separately which may account for variations in procedure when materials are borrowed. --A concern was raised about ILL students not carrying adequate identification when visiting libraries. Shannon noted that they should all carry a yellow badge, but some supervisors would like them to have picture identification especially if they are borrowing unusual items or are in staff-only areas. --Shannon noted that ILL is willing to do courtesy returns to non-UCB libraries, as they already have in place a good system for routing such items. She asks that supervisors simply route non-UCB items to her with a simple note identifying them as courtesy returns. 6. SDC and CSG (S. Monroe) --Shannon Monroe also used her guest appearance at CSG to promote SDC funds. She strongly urged everyone to take advantage of the funds available to them. 7. Co-chair Nominations (C. Guerrero) --Cris Guerrero noted that Peter's term as CSG co-chair ends 30 June and he asked that members notify him with nominations for a replacement.
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