Circulation Services Group Meeting February 18, 2003 2:00 - 3:30pm 251 Moffitt Library Present: Craig Alderson, Penny Bertrang, Ayana Bourgeois, Jim Boydstun, Katherine Bracken, Joyce Ford (guest), Norah Foster, Cris Guerrero (Chair) Maria Henzi, Jodi Henson-Myers, Brian Light, Will Lynch, Lea Mascorro, Marianne McDonald, Laura Ng, Kerry O'Brien, Nga Ong, Emilie Ortiga, Julie Piacentine (recorder), Madalene Rodriguez, Claudette Smith, Peter Soriano (Co-Chair, recorder), Jonathan Thomas, Bruce Williams. 1. Announcements / Introductions C. Guerrero announced his intention as CSG chairperson to hold regular meetings to provide a forum of discussion for group members. Members of the group are encouraged to bring forward items for discussion. B. Williams announced that the GIS database at the East Asian Library is operational. It was suggested that a users group be coordinated with other units using GIS. Those interested may contact B. Williams. J. Thomas informally surveyed whether paging lists or prep cards are preferred for pulling items requested for reserve at other units. P. Bertrang gave instructions for generating paging lists and noted that the instructions can be found in the online circulation manual under the heading "reserves." J. Thomas will send out descriptions of both methods and survey the group. J. Piacentine encouraged members to pursue funding for staff development activities through SDC. Group members were also asked to encourage staff whom they supervise to make use of SDC funds. Questions regarding SDC can be directed to J. Piacentine, who currently serves on the committee. J. Thomas, P. Soriano, and J. Ford discussed manual blocking of faculty borrowing privileges for non-returned recalled items. To block, borrower information may be sent to the Privileges Desk email address, svcdesk@library.berkeley.edu. J. Ford stressed that the Privileges Desk be notified as soon as overdue recalled items are returned. P. Soriano will notify CSG members when the Privileges Desk email has been changed to privdesk@library.berkeley.edu. (This email account was created after the meeting, and all current email being sent to the old address of svcdesk@library.berkeley.edu is currently being forwarded to the new email address) 2. Minutes from the last meeting The minutes were approved with minor corrections. 3. LSO Report P. Bertrang reported that new and updated patron records, including self-updates to email addresses and email preference from http://www.lib.berkeley.edu/AboutLibrary/enotification.html, are now being sent to Stanford on a daily basis. M. McDonald asked CSG for the list of four-letter GLADIS location codes. Codes can be found in Pathfinder by using the "search by location" command. P. Bertrang will add the list to the circ manual. 4. Library Use Only J. Boydstun has proposed placing damaged low circulating items in clamshell boxes. The preservation department would return the damaged material to the owning unit in a clamshell box with a yellow flag and a sticker for the inside of the box. The yellow flag would instruct the unit to change the barcode to non-circulating, and the sticker would warn patrons that the item is fragile, and may not be checked out and should not be photocopied. The group agreed that unless a unit has special needs, these items should be changed to K for NRLF items, and L for items housed on campus. 5. Universal Discharging or "Global Returns" M. McDonald read a proposal from 1998 suggesting the library move towards universal discharging. M. McDonald suggested that CSG re-open the issue to eliminate some problems arising when books are returned to units other than the owning unit. C. Guerrero noted the success of the NRLF tracking system and asked units to keep record of the number of books returned to their unit in error and the number of problems arising. The item was tabled until the next meeting. 6. Circ Heads Meeting P. Soriano presented the discussion topics for the meeting including: global return, Stanford patron files, Stanford request through Pathfinder, the new Music Library, relocation of Astronomy materials to the Physics Library, and relocation of the Physics Library to the Doe Core. Other discussion topic suggestions may be emailed to P. Soriano, J. Thomas, or C. Guerrero. J. Thomas asked that anyone interested in attending the UC-Circhead meeting send him an email. The meeting will take place on Thursday, March 27th, the last day of Spring Break. The meeting was adjourned.
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