Present: Emily Balmages, Chanda Beck, Penny Bertrang, Ayana Bourgeois, Norah Foster (recorder), Cris Guerrero, Susie Hanna, Lea Mascorro, Marianne McDonald, Allison Rea, Giulia Sacco-Trujillo, Peter Soriano, Jutta Wiemhoff (Chair), Bruce Williams, Caralee Witteveen-Lane, Kim Wu (for Laura Ng) Guests: Isabel Stirling, Joyce Ford, Lorelie Mansur · Action Items: Peter/MAIN volunteered to make a new CSG roster with names and duties similar to the Reserves Roster. · Old Action Items: Bruce/EAST will send out technical information about access to the Chinese journal database. 1. Minutes from last meeting were approved. 2. No new announcements. 3. Library Systems Office Report Penny A. PINYIN 9/25/00 - New versions of many programs in place to support the conversion of Chinese records from Wade/Giles to Pinyin transliteration beginning Oct.1st. Changes were made in 5 general areas, including blocking converted records received during the interim period (Oct. 1,2000-April/May, 2001?) from being sent to RLIN & MELVYL because they have headings that got flipped back to Wade/Giles. Interim converted records to be sent to Pathfinder to keep Pathfinder in sync with Gladis. Please refer to EAL for help on these records. B. POWER loss - Reminder to use manual charges while system is down. Recharge materials into Gladis when system is up again. A discussion with Isabel ensued regarding how to alert people during system downtime and what procedures are currently used. This topic and the establishment of emergency procedures will be placed on the next agenda. C. CIRC STATS in GLADIS V/C-s - Statistic records for borrower type are only kept for current year. Changed BRIEF screen in online GLADIS to access current fiscal year stats instead of 1999-2000 fiscal year stats. D. Stanford/UCB PIR support - Changes to patron select program to send special case non-academics to Stanford who have been issued a Coop card. Special run of program to select patron records for Stanford to send an extra set of records this week. Thanks to Joyce Ford in MAIN, Systems staff discovered that some changes to patron select program had inadvertently re-set some N, G & U patron to "F" patrons and sent them to Stanford. This only happened to records last week. All records have been checked and corrected which were entered last week. 4. LIBRARY HOURS Sheets - Peter The group discussed the difficulties in closing circulation desks on time at the end of the day. Patrons are not aware of the note at the top of the library hours leaflet that states that circulation services close 15 minutes prior to the closing of the library unit. Many units reported on the various ways they would coax late patrons into leaving, charging out materials despite announcements that circulation desks are closed. Circulation Services Group members proposed that circulation desk hours should be listed for every unit on the library hours handouts and web pages. One suggestion was to add a note at the top that says " The building closes 15 minutes after the circulation desks close." The group will work with Isabel on a draft of a larger size 8 1/2 X 14 size paper. Isabel suggested running this by other groups before it is implemented. 5. Photo ID's: Timeline, Phase 1 & 2 - Isabel Isabel clarified a confusion that exists about the new faculty/staff photo I.D's. She explained that the library's implementation of the new photo ID's will take place in two phases: Phase 1: As of November 1, 2000, brand new faculty and staff who have never had a patron record in GLADIS will be able to use their new photo id's as their library card. They will not need to apply for a gray Stanford Cooperative Borrowing Privileges card. However, faculty and academic staff who already have gray Stanford Cooperative cards should continue to use them until Phase 2. Staff whose old cards expire on October 31, DO NOT need to go to the Service Desk in order to renew them, as their existing cards will be programmatically renewed in GLADIS. Library staff should be alerted that these patrons will not have a current expiration sticker on their library cards. If a faculty or staff person has both an existing library card and a new photo id and attempts to use the photo id, his/her record will appear expired. In this case, the patron has two records in GLADIS -- one for the original card, which should be active, and a second one, which is not yet active. čLibrary staff should look up the patron by name and choose the active record, advising the patron to continue to use their old card for the time being. Phase 2: By mid to late Spring 2001, faculty and staff who have the old style of library card will be allowed to activate their new photo ID card and automatically transfer all books checked out on the old card to their new card. Patrons who wish to continue to use their old card are not required to activate the new photo id. $10.00 will be charged to replace a lost photo ID For more information on the photo id's, visit http://calphotoid.berkeley.edu/introduction.html 6. E-MAIL Notification Update - Lorelie Lorelie Mansur led a discussion, which explained the new library E-mail notification system. Please encourage student employees and staff to go to the UPDATE page http://sunsite2.berkeley.edu/patronupdate to add their current email address. Taskforce members want to see use with other servers: violet, socrates, etc. Please use the comment button as well! The email taskforce is currently working on an information sheet to be added to this page. All units will have a "generic" Eudora email account to handle patrons' replies to their overdue, hold, and recall notices. The name of the email accounts will just have "circ" added to the unit's 4-letter name, i.e. "maincirc." For security reasons, access to the account will be allowed only through Eudora, not PINE. 7. Time had run out so we tabled items 7, 8, and11 for the next CSG meeting. Next Meeting on Tuesday, Nov. 21, 2000 10:30 - 12 noon, 251 Moffitt.
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