CIRCULATION SERVICES GROUP
Tuesday January 28, 1997 Room 303 Doe 10:30-Noon
PRESENT: B Shirman, J Catalano, M McDonald, N Foster, K Fletcher, L
Mascorro, B Hurley, F Van Buren, L. Ng, K Starkweather, L Pangelina, E
Stephens, K Slinkard, J Wright, R Vesterfelt, G Sacco-Trujillo, P
Bertrang, M Fleming, N Brailo, M Untawale, B Williams, R Love (Chair)
A Brandt (recorder)
1. ANNOUNCEMENTS
Some units have been updating addresses in the patron file, and that
it has been working very well so far. Rick reported that it is very
simple to do and that it helps us to have more accurate records.
Mercedes noted that Circulation Supervisors can also update their
student employee's records, giving them graduate level privileges,
rather than contacting the service desk. One benefit of this is that
units can update records if students are discontinued.
2. USE OF EXISTING STUDENT ID/RECORD FOR STUDENTS ON OFFICIAL
WITHDRAWN STATUS (M Untawale)
*Official withdrawn status is sometimes given to grad students while
they complete their theses. This is an official status that is
arranged through the Graduate Division, and the Library will give
these students 6 month, category 2 library cards for $25. The
procedure has been that a new card is issued and the patron must bring
in all of their books to be re-charged on the new card.
*Many of these students have many books checked out, and to make
things a little easier for them the service desk has plans to begin
using their existing student ID cards (if they have them) and patron
records while they are in this status. Penny and the systems office
are working on the programming to mark the record UNR (for
unregistered). Systems will also find a way to prevent the student
load tapes from expiring these cards. Official withdrawn students
will not appear on the web as registered students.
3. EXTENSION OF STUDENT EMPLOYEES WHO HAVE GRADUATED OR WITHDRAWN (K
Starkweather, L Pangelina)
*The policy regarding who is eligible to be a student employee was
revised last August, and appears on the campus Human Resources web
page. (Get to it by going to hrweb.berkeley.edu; Personnel Policies
and Procedures; Personnel Policies, Contracts and Procedures; Berkeley
Campus Personnel Policies and Procedures; Policy 20 : Recruitment.
Student employees are covered on the second page.)
*Student employees must be registered at UCB, or at UC Extension
(through concurrent enrollment or Fall Freshman program only). They
are eligible for employment while currently enrolled, the semester
immediately preceding and the semester immediately following
enrollment. (This includes high school students during the summer
before they begin college.) Supervisors who wish to extend a SLE for
the semester beyond graduation should email a request to Laurie.
Extending student employees is not specifically encouraged. Summer
counts as a semester, so students who graduate in May are eligible for
a much shorter extension than those who graduate in December. There
are no exceptions or extensions beyond this. If a student is needed
for a special project (which sometimes happens in tech services), they
will need to be converted to a casual clerk or LAI.
*Laurie will send out a letter in April of each year asking which
students will be continuing through the coming year. If there are
changes/unanticipated extensions, please email Laurie. Also, please
notify Laurie right away if a student stops working for you. Laurie is
going to send out an email version of the Notice of Discontinuance
form soon.
*Also, some new student employees may mention that they have a "job
opportunity grant". This just means that they can earn money in a job
that will not affect their financial aid packet-- no money goes to the
library.
4. OVERDUE RECALL PROCEDURES FOR FACULTY (B Hurley)
*Recall-Overdue notices have been going out to units. Some branches
have been contacting faculty and getting a positive response. There
have not been any cases referred to an AUL yet. The Academic Senate
Library Committee, who requested this new policy, has not yet sent a
letter to the faculty. Main is waiting until the library gets a copy
of this letter before they begin pursuing these issues actively.
*Mercedes mentioned that Main has not wanted to pursue these actively
until the end of the semester discharging backlog is caught up with.
This prompted a discussion of the possibility of more cooperation
between Main and the Branches, or within the resource groups, perhaps
setting up a roving shelving or roving shifting crew. Bernie pointed
out that there would be no new budget for this, so the challenge would
be to find a way to plan it within the existing budget, and plan it so
that it actually benefitted the units involved.
5. INCREASING NUMBER OF "REPLACED BILL PAID" CARDS AND THE
IMPLICATIONS (J Catalano)
*Joe is concerned that an increasing number of patrons are "buying"
books by paying the CARS replacement bill. Penny noted that there may
not be an increase, but that units just didn't get notices previously,
and didn't know exactly how many bills were being paid. Meredith
noted that these bills are often paid automatically when students have
financial aid, and that they may bring the book in requesting the bill
to be cancelled after we get the replacement bill paid notice. In
this case we should not tell patrons that they will be getting a
"refund", but that they will be getting a "credit", or that "it will
trigger an adjustment to your CARS account."
6. SYSTEMS OFFICE REPORT (P Bertrang)
*10/17/96-- Two new circodes were implemented:
"V"=non-circulating for loan privilege 1 and 4, 2 hour for loan priv 2
and 3, renewals OK, overnights blocked,
"W"=1 week for loan privilege 1,2,3 and 4; renewals blocked. In
December ENVI serial circodes were reset to the new circode "V".
*12/10/96-- The annual changes to circ programs to prevent due dates
for recalled items and hold pickups from falling during the holiday
closure period was standardized. From now on, the only change that
will be necessary will be to switch branches from one plan to the
other, should they decide to do so.
*12/26/96-- Patron file converted to an new expanded format. New
versions of 23 programs put into place to handle changes to
circulation notices and to the online, auto-circ, and maintenance
systems.
*12/26/96-- New RECALL OVERDUE notices produced for recalled items
checked out to 03 borrowers, at billing stage for short term loans,
and at autoblock stage for long term loans. Notice goes to staff so
that they can take appropriate measures.
*1/14/97-- An old version of the employee load program was accidently
run, resulting in over 4,000 faculty records being corrupted. Records
were identified and corrected.
***CSG will not be meeting on a regular monthly basis. The date of our
next meeting will be announced.
![[ HELP/FAQ ]](http://www.lib.berkeley.edu/Images/help.gif)
![[ CATALOGS ]](http://www.lib.berkeley.edu/Images/catalogs.gif)
![[ COMMENTS ]](http://www.lib.berkeley.edu/Images/comments.gif)
![[ HOME ]](http://www.lib.berkeley.edu/Images/home.gif)