Present: Penny Bertrang, Ayana Bourgeois, Laura Ng, Agnes Concepcion, Meredith Fleming, Cris Guerrero, Rick Love (Chair), Lea Mascorro, Marianne McDonald, Michelle Robinson, Bella Shirman, Nga Tran, Nensi Brailo (recorder) Guests: Jeanne Fong, Giulia Sacco-Trujillo, Elizabeth Stephens, Judith Walker. 1. Announcements 2. Technical Training Program (J. Fong, G. Sacco-Trujillo, J. Walker) 3. Systems Office Report (P. Bertrang) 4. NRLF Gladis Merge Part II (E. Stephens, P. Bertrang) 5. New code and message for faculty manual recalled overdue blocks in the patron file (N. Brailo for J. Ford) 1. Announcements Rick clarified agenda item #5. This issue doesn't have to do with new wording of faculty overdue notices, but rather the manual block message for faculty recalled overdues that appears in the patron record. Rick will follow up with Lorelie on the issue of canceled Sundry Debtors to see whether all Sundry Debtors have been canceled. He will report to the group on the CircSupe reflector. 2. Technical Training Program Judith, Jeanne and Giulia volunteered to draft the training plan for the library Technical Training Program. The purpose of the program is to keep us abreast of all the changes and systems we use in our daily operations so we may conform to the Library Technical Services Performance Standards. Judith, Jeanne and Giulia proposed the management of the library Technical Training Program by: a) Management by committee or b) Management by a single coordinator The training program Implementation Plan can be viewed at the following web site: http://www.lib.berkeley.edu/AboutLibrary/Staff/BPM/stndrds/plan.html The training program Course Outline can be viewed at: http://www.lib.berkeley.edu/AboutLibrary/Staff/BPM/stndrds/course.html The Technical Training Program will need volunteer assistance. Although the program's primary task will be to train technical services employees it will not exclude other employees. Additional comments or questions about the program can be sent to Jeanne, Giulia or Judith. 3. Systems Office Report The final circulation processing program was not run on October 17th which resulted in 45 duplicate invoices which had to be deleted in order to avoid duplicate billing in CARS. Mindy from Loans and Receivables Office deleted the bogus invoices. New version of LONG screen will display the 508 (Credits) field. New routines were added which will support NRLF merge by giving new default circulation codes for NRLF items. Also, the new version of SHORT screen will display the status for NRLF items with restricted and limited circulation. New NRLF barcodes can now be input by NRLF staff only, as part of the accessioning process. Once the merge is complete, non-NRLF staff will be able to input NRLF barcodes in V/Cs on Gladis, but only if the NRLF barcode already exists in another record. If anyone notices any unusual problems in GLADIS maintenance during the NRLF merge contact Rick Beaubien directly at 643-9776. 4. NRLF Merge Part II Elizabeth Stephens and Penny continued the NRLF discussion from the previous meeting. After the merge an NRLF item discharged at a particular unit will be routed directly to NRLF if there is no hold. Also, if a patron wants to pick up an item at another unit i.e., at a unit that did not discharge the item, the item will be routed to NRLF and sent to the specified unit. On the other hand, if there is a hold and the item is discharged at the specified unit it will be placed on the hold shelf in that unit. Items in transit (*cTRF-unit name) can be discharged at NRLF only; however, the system will allow us to override and/or check out in transit items to another borrower. Patrons with NRLF only privilege will show up in Gladis and will have to obtain a UC Berkeley library card at the Service Desk if they wish to use UCB libraries. 5. Faculty manual block for recalled overdue item(s) Nensi brought up the issue of manual blocks for faculty recalled overdue item(s). Currently, there is no Service Desk manual block that conveys this message. The circulation supervisors agreed that it would be helpful to create a new manual block for faculty recalled overdues. Joyce Ford and Peter Soriano will follow up with Penny regarding a new four letter code and an outgoing message for faculty recalled overdues in the patron file. Next meeting to be announced.
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