CIRCULATION SERVICES GROUP MINUTES Tuesday, May 21, 1996 10:30-Noon 450C Moffitt 1. New Loan Periods for Periodicals in MAIN/PNM 2. Systems Office Report 3. NRLF Migration to GLADIS 4. Report on UC-Wide Circulation Meeting 5. Security buttons at Circ Desks Present: P Bertrang, B Hurley, B Ray, M McDonald, N Brailo, N Tran, B Williams, B Shirman, R Vesterfeld, F Brown, F Van Buren, L Mansur, L Mascorro, L Ng, A Bourgeois, M Flemming, J Catalano (acting chair) N Foster (recorder) Guests: R Beaubien, S Miller 1. B Hurley announced that after meeting with the Library Academic Senate, loan periods in MAIN & (Periodicals/News/Micro) would be reduced. Publicity and details regarding the reduced loan periods would be forthcoming. 2. SYSTEMS OFFICE REPORT A. In March, thanks to the watchful eyes of staff in PHYS & MAIN, many minor bugs in the CARS program were corrected. Users requesting BILL, FINE or BIND were sometimes going into the CHARGE screen. This was fixed. Programming changes were also made that allow the SET BILL ALL command to work like SET CIRC ALL. B. Holding Edit fixed: A bug was fixed involving holdings edit or items charged to RFR (replacements). Also changed: Holdings edit program changed to give message "*1RESTORED - RSRV/CRC: when deletion of a barcode is blocked. Formerly, the message was :*1RESTORED - RSRV REC". The reserve record is the other case where someone in holdings edit cannot see a hidden record. The new version blocks the replacement of a barcode if a hidden circ record of any of the following types is present: outstanding CARS charge, reserve prep notice needed, fine at discharge needed or bill cancellation needed.: C. MANUAL BILL, FINE AND BIND are now a reality. D. Default semester for Reserves has been changed from Spring 96 to Summer 96. E. B Shirman noted an overdue notice for PROMPTCAT. Penny explained to check shelf for item. Then call Armanda Barone in Ser/Cat for instructions. F. EAL commented on items checked out to staff for internal processing being billed on CARS. Staff should use unit IDs and not personal IDs for internal processing. 3. NRLF Migration to GLADIS. Discussion with Rick Beaubien (LSO)and Scott Miller (NRLF) A. A Command that allows a hold to be placed without a recall will not be implemented as part of the NRLF migration. Instead, NRLF will use *nX to mark charged items which are needed for internal processing purposes when they are returned by the current borrower. B. Re: items without UCB Barcodes. The specifications propose that Circ staff and NRLF staff be able to reference NRLF barcodes in circulation transactions. The circulation transactions will actually be recorded, however, against the corresponding UCB barcodes. When an item has an NRLF barcode but no UCB barcode, the system will assign a "TEMP" style UCB barcode to the item, and use this when recording any circulation transactions. C. EAL asked about records in NRLF without GLADIS records. The systems office is working to refine matching algorithms to try to insure that NRLF records being migrated to GLADIS find and merge with their corresponding GLADIS records as often as possible. In some cases, no matching GLADIS records will exist; and in others, the necessary match points may not be available. D. There are 3 NRLF Circulation categories: Limited, Restricted and Unrestricted. These circulation categories determine to whom NRLF may circulate an NRLF item. In general Limited and Restricted circulation items only circulate to their owning units. Unrestricted items may circulate to or through any unit that uses NRLF. The GLADIS circulation code determines how long an item circulates to each category of borrower; but does not control to whom NRLF may circulate the item. Units may set the circulation codes of their restricted and limited circulation items as they wish; regardless of the circulation code setting. NRLF will only circulate these items to/through the owning unit unless requested to do otherwise by the owning unit. 4. UC-Wide Circulation Meeting (U C CircHeads) N Brailo reported on the meeting of UC CircHeads that she attended with M McDonald at UCSB during Spring Break. Issues discussed included panic buttons, student pay rates, and classification levels for circulation staff. Minutes of this meeting have been sent out on the Circheads reflector. If anyone would like a copy of the meeting minutes please contact Rick Love or Nensi Brailo. The group plans on meeting annually, with the next meeting to be held here at Berkeley. 5. Progress report on the New Circulation Services Manual M McDonald reported that the working group which was set up to compile the new Circulation Services Manual held its first meeting. The group is devoting its time primarily to realizing this manual on the Library Web site. The initial complete revision of this manual is expected to take about one year. The Circ Manual Working Group also requested that this ongoing process of documentation be a preeminent agenda item on the Circ Services Group meetings for the foreseeable future. 6. Security Buttons at Public Service Desks In light of the recent incident in the Music Library, J Catalano brought up the need for security buttons at branch circulation service desks, expecially for weekend and evening staff. Doe Library already has security buttons in its new stack areas to be used by patrons and staff if needed. The committee agreed that the installation of the security buttons would be a good idea. Bernie suggested that in order to start movement on this issue for the upcoming fiscal year the committee should submit a formal budget request to the Library Security Council. J Catalano agreed to draft a budget request for the installation of security buttons in the branches. Thank you Joe!!!!! Next Meeting, Tuesday June 18th 10:30-Noon. Curtis M. Brown, Recorder. Location to be announced!
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