9:00-10:00 AM, 303 Doe Library
Present: T.Leonard (chair), D.Duer, C.Eckman, C.Faulhaber, S.Hinojosa, B.Krell (recorder), L.Leighton, B.Quigley, M.Rancer, I.Stirling, D.Sullivan, S.Wong, F.Yasaki (guest), P.Zhou
Absent: E.Dupuis, B.Hurley
AGENDA
1. Announcements
2. Update on Doe Annex/Bancroft Library project and move schedule
3. WorldCat pilot - Early Bird follow up
4. LC Bibliographic Control report
5. Budget Briefing
6. Bibliography Week - Bancroft news
M I N U T E S
1. Announcements
Susan Wong noted that campus-wide 603 job standards have been posted for 20 job fields, for non-academic, non-represented positions. The timeline for job mapping is 90 days according to the schedule below for affected library groups.
Group 1: March 3 – May 30
Information Technology, Finance/Business Services, General Administration, Human Resources
Group 2: April 1 – June 30
External Affairs/Development, Security, Facilities/Space Planning
Group 3: May 1 – July 31
Library Services/LA series, Museum Services/Preservation, General Services/Mail
In February, LHRD will issue guidelines for the job mapping process to assist dedicated working groups. Mapping for represented positions is anticipated during the 2009-2010 cycle.
Dave Duer announced that the Bancroft Library is sponsoring a reception and exhibition on March 6, in honor of Gus Arriola, the creator of the comic strip Gordo and whose Gordo archives are coming to Berkeley. There is a resolution before the state legislature to declare March 26 as “Gus Arriola – Gordo Day” in the state of California.
2. Update on Doe Annex / Bancroft Library project and move schedule (Fred Yasaki)
Fred Yasaki reported that the Doe Annex / Bancroft Library construction project is basically on schedule. The move schedule is dependent upon substantial completion of the commissioning process, involving HVAC systems and Fire Marshal approvals. The University Librarian’s suite of offices is expected to move first in June, followed by the Bancroft Library units (collections and staff) during July-September, and the remaining units from Evans Hall (ROHO and Systems) thereafter. A working group is plotting the sequence of moves for Bancroft units to ensure that pathways are clear.
Three sample task chairs will arrive in February for staff selections. Furniture installations are expected to start in May and continue through June. Additional compact shelving for Bancroft will be ordered directly from the vendor.
There was some discussion about The Friends holding its annual meeting on May 17, inside the new building prior to its completion. While it is unlikely that approval can be obtained for the group to convene prior to the building’s occupancy permits, an afternoon tour might be arranged for The Friends. The Library will consult with and seek the assistance of Rob Gayle, Associate Vice Chancellor-Project Management.
A formal dedication and gala opening events for The Bancroft Library will be coordinated for the fall. It was noted that the Class of 1958 will be celebrating its 50th anniversary during Homecoming Weekend, October 3-5.
Ratcliff Architects has worked out a plan for moving the Doe Salon to 303 Doe, rather than the original location in 180 Doe where the structural columns created design problems. Cabinet noted a continuing need for sufficient meeting room space to accommodate the often very large library groups now regularly scheduled in the 303 Doe conference room.
As requested by the Library, Stan Mar has been appointed Project Manager for the Moffitt Library Revitalization Project. An architect is expected to be on board in May. Catherine Koshland, Vice Provost-Academic Planning & Facilities, must be kept informed of planning efforts.
3. WorldCat pilot - Early Bird follow up (Lee Leighton)
The WorldCat Local (WCL) pilot program will be launched at UC campuses in April 2008. For a preview of similar features, see the WorldCat Local at the University of Washington:
http://uwashington.worldcat.org/
Charlotte Rubens and Patricia Martin, presenters at Berkeley’s Early Bird on UC’s WorldCat pilot program, were surprised by the lack of questions from Technical Services staff, who seemed to have felt that their questions had already been answered.
A question arose about possible orientation sessions for Public Services staff. No sessions have been planned. Isabel Stirling urged instructional sessions for Public Services staff when the pilot goes live, and Lee Leighton will pass along her request to the Implementation Team. For immediate answers, questions should be directed via the “Comments? Feedback?” link at the bottom of the Pilot Implementation Team page:
http://libraries.universityofcalifornia.edu/about/uc_oclc.html
It was noted that WorldCat uses OCLC records only. The UC Berkeley Library has been cataloging in OCLC for years, but some other UC campuses have not. All the bibliographic information that appears in the pilot will come directly from OCLC, and only holdings information, the call number and availability will come from Gladis. A reclamation project will sync the Gladis and OCLC records (except for C-level holdings). Series may appear as serials or individually, depending upon how they were cataloged initially. Unlike Gladis, OCLC does contain non-Roman scripts.
4. LC Bibliographic Control report (Lee Leighton)
The full Report of The Library of Congress Working Group on the Future of Bibliographic Control, along with findings and recommendations, can be found on the web at:
www.loc.gov/bibliographic-future, click on final report on the middle right of the page
Although the Library of Congress has no mandate or funding as the national library, LC subject headings and classification have become de facto international standards. The Library of Congress is changing and will do less. Resource Description and Access (RDA) is now the new cataloging code of the United States, Canada, and Australia.
5. Budget Briefing (Tom Leonard, Mike Rancer)
Tom Leonard reported that all campus units have been asked to submit a plan for 7% cuts to their budgets, noting that we are not assured that collections will be protected. Mike Rancer will prepare and report to campus calculations of 7% reductions on all funds, mostly state-funded 19900, which means approximately $2.6 million for the Library. That equates to $1.7 million for operations, $800,000 for collections without inflation, and $100,000 for NRLF. The Library must also prepare for lost income of approximately $300,000, stemming from short-term interest and income from endowments. In addition, campus may impose a 4% tax on carry forward balances, which could cost the Library $1 million. Library administration must prepare and submit an Impact Statement for accommodating such massive cuts to the Library’s budget.
Budget briefings begin immediately. The Library’s budget will be discussed at the Academic Senate Committee on the Library meeting on January 31.Tom Leonard meets with Vice Provost George Breslauer on February 1. The system-wide University Librarians meet on February 4. The Council of Deans meet regularly twice monthly and will conduct their annual retreat on February 14. Budget submissions are due on February 15, and the Library’s Budget Hearing is scheduled for February 28. Budget conversations are expected to continue all spring and part of the summer.
6. Bibliography Week / Bancroft news (Charles Faulhaber)
Charles Faulhaber was in New York City for the annual Bibliography Week events January 22-26, and to attend a performance of Mark Twain’s “Is He Dead?” at the Lyceum Theater.
Bancroft Library is in negotiations to obtain the papers of American author and journalist Hunter S. Thompson.
Bancroft Library will acquire the papers of the late Congressman Tom Lantos (Democrat, U.S. House of Representative, California’s 12th District).
The Cabinet meeting was adjourned at 10:00 AM.
Go to Cabinet minutes