9:00-10:00 AM, 247 Evans Hall
Present: T.Leonard (chair), D.Duer, E.Dupuis, C.Eckman, S.Hinojosa, B.Hurley, B.Krell (recorder), L.Leighton, B.Quigley, M.Rancer, D.Rudolph (guest), I.Stirling, D.Sullivan, S.Wong, F.Yaskai (guest).
Absent: C.Faulhaber, P.Zhou.
A G E N D A
1. Update on major capital projects
2. Career Compass update
3. Staff and librarian allocations for conferences and training
4. Update on New Directions schedule
5. Overview of development discussion
6. Library retirement reception proposal
M I N U T E S
1. Update on major capital projects (Fred Yasaki)
Fred Yasaki updated Cabinet on four of the Library’s major capital projects now underway.
East Asian Library – Currently coordinating key controls and levels of security prior to the opening of the building. Approved table/carrel mock up modifications, which conform in appearance to the original design and meet budget allowances. Wood and Steelcase furniture (excluding technical services) along with the donor graphics installation expected to be in place prior to the gala events scheduled for October 19-20. For information on the C.V. Starr East Asian Library opening events see:
http://www.lib.berkeley.edu/EAL/starropening/index.html
Doe Annex Seismic Upgrade Project – Meetings scheduled with staff on August 29 and September 5 regarding Steelcase furniture. Second floor hallway re-opens mid-September. The project is basically on schedule. Construction is expected to be completed end of May 2008, with phased installations of furniture, equipment, telecommunications, etc. through mid-July, and phased Collection moves thereafter.
Public Health Library – Installation of new circulation/reference desks/counters currently in-progress and shelving to be installed over Labor Day Holiday. Library in Warren Hall closes on September 14, and is expected to re-open on the lower level of University Hall some time early October.
Physics-Astronomy Library – Finalizing furniture, electrical, telecommunications plans through mid-September, with construction work orders through mid-October. The library is expected to relocate from Hearst Field Annex to renovated space in LeConte Hall early January 2008.
2. Career Compass update (Susan Wong)
Career Compass is a Human Resources pilot program initiative at this time on the UC Berkeley campus only. The objectives are to streamline and update non-academic positions and map them more closely to the outside job market. A total of 18 job fields have been identified with job families categorized in three areas: operational/technical, professional, and supervisory/managerial.
For more detailed information see:
http://careercompass.berkeley.edu/
and FAQs at:
http://careercompass.berkeley.edu/faq.html
Dedicated experts work behind the scenes adapting job description to the new matrix. The Library is currently mapping 50 Information Technology positions and hopes to complete the process (including comment periods) late Fall 2007. Mapping the Library Services positions for Library Assistants and Archivists position is expected to continue into Spring 2008.
3. Staff and librarian allocations for conferences and training (Mike Rancer)
During the years of severe budget cuts, the Library reduced its funding from $800 to $600 per person for career development training and conferences. The recommendation to Cabinet was to restore staff and librarian allocations for conferences and training to the former level of $800 per person. Cabinet approved.
The Library will continue to investigate how the allocation meets current needs, how it compares to allotments at other campuses, and will re-visit the issue at a later date if necessary.
4. Update on New Directions schedule (Bernie Hurley & Beth Dupuis)
The New Directions initiative is framed around the changing external forces, reviewing the recent past, and looking into future trends to serve faculty and students. The Coordinating Committee designing the New Directions process includes Imani Abalos, Lorelie Crabtree-Mansur, Beth Dupuis, Bernie Hurley, Brian Quigley, Milt Ternberg, and Peter Zhou, along with Miriam Abrams, a consultant working with the group to help develop the process.
As reported earlier at Roundtable, Phase I: “Discovery” (October-February) will be designed to provide context for the New Directions initiative and expose library staff to expert opinions on future directions for research universities and libraries. Speakers will include university librarians and various subject experts. Phase I will also include two town hall meetings to discuss what we’ve heard from the speakers. A kickoff Early Bird for all library staff has been scheduled for September 25, in the Toll Room at Alumni House.
In Phase II: “Processing” we will work to identify the new directions that we will pursue. Phase II includes two retreats. The first to fully analyze and understand what we heard from the speakers and our staff, and then to develop themes and models around which we can build new directions. The second retreat is to articulate new directions goals and activities to be initiated. These meetings, which are expected to continue well into next spring, will include cross-sections of new and seasoned library staff.
Phase III: “Action” is where we will implement the new directions. The goal is to take the recommendations from Phase II and turn them into projects. This phase is tentatively expected to start next summer.
5. Overview of development discussion (Tom Leonard)
Recent ongoing discussions within the library have been about the most productive use of development funds and how best to translate ideas from a working document into compelling language, which donors can relate to and understand. Development directions for the Library fall into two major categories: Collections and Teaching & Learning. Basic infrastructure needs and staff assignments may not resonate as well with donors. The Library will develop a fundraising campaign for projects that fall within the major areas for the benefit of various units across the library.
The Library Development Office estimates that, given its loyal donor base and positive image, the Library can raise approximately $80-85 million over seven years. The next Library Advisory Board meeting is scheduled for September 21.
6. Library retirement reception proposal (Mike Rancer)
During the last year, library retirement parties were so numerous that customized parties were becoming burdensome to departments charged with planning and logistics. Given the number of retirements anticipated over the next five years, the recommendation put forward was to utilize a standardized package to simplify the party planning process.
Mike Rancer presented to Cabinet a proposal from Bancroft Hotel Catering, which offered three party plans including menu choices from among eight international themes, a variety of plattered appetizers, and chef’s seasonal selections. Library party planners would communicate their choices to staff in Library Business Services, who would liaison with the Bancroft Hotel catering manager to process orders. Individual retirement parties would be scheduled at the Bancroft Hotel, which would provide services at $13.50 per person plus the room rental fee, relevant service charges, and sales tax. Cabinet suggested trying it for one year, after which the process can be re-assessed.
In addition to these parties for individual retirees, the Library will continue to recognize retirees during its summer and winter library-wide celebrations.
These procedures can be explained to the Councils and to unit heads at a future Roundtable meeting.
The meeting was adjourned at 10:00 AM.
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