1:30-3:00 PM
110 Doe Library conference room
Present: T.Leonard (chair), D.Duer, E.Dupuis, C.Eckman, P.Hanff, B.Krell (recorder), L.Leighton, J.McKenzie, M.Rancer, J.Ronningen, D.Sullivan, S.Wong, P.Zhou.
Absent: B.Hurley, I.Stirling.
A G E N D A
1. Announcements
2. Guidelines for going away and retirement parties
3. Capital campaign planning
4. Technical Services review
5. ARL rankings
6. Berkeley Diversity Research Initiative awards
7. Copyright guidelines
M I N U T E S
1. Announcements
The first title (Weltfabrik Berlin) catalogued by MARCnow for the Harrassowitz shelf-ready pilot project has arrived in the Library.
Systemwide ULs are talking with OCLC about developing improvements to the catalog, using the SOPAG team’s core specifications document.
Members were reminded to bring raffle prizes for the holiday party to Brenda. Lee and Susan organized security and ID checkers at the door. Chuck solicited library volunteers to help decorate the Morrison Library and sing in the holiday chorus.
2. Guidelines for going away and retirement parties (E.Dupuis)
Patrons sometimes complain when Morrison Library is closed for events that interrupt their access to the area. The Library drafted a policy regarding use of the Morrison for special events during the construction period in Doe Annex. This prompted a look at other events on the horizon, such as going away and retirement parties for library staff, which might involve use of Morrison Library. It would be useful to develop some shared guidelines and principles to mitigate the impact of special events on patron access, while providing a venue for appropriate celebrations.
Cabinet suggested various other campus locations (Faculty Clubs, I-House, Alumni House) and the conference room in 303 Doe, as possible sites for large gatherings. It was noted that individual departments generally take responsibility for staff going away parties and that retirement parties might be grouped periodically, similar to the SIP celebration when a large number of employees retired and the event was held in the Toll Room at the Alumni House.
Cabinet members were urged to send other thoughts and comments to Beth, who will take the lead in working with ADMIN to develop equitable policy guidelines.
3. Capital campaign planning (T.Leonard, D.Duer)
Tom Leonard reported that Scott Biddy, VC-University Relations, briefed the Council of Deans on The Campaign for Berkeley, the theme of which is “Thanks to Berkeley…” The campaign, now in its silent phase, is expected to be in the range of $2.3 - $4 billion. The public campaign was scheduled for summer 2007, but may be postponed to 2008. Humanities faculty critiqued that most goals established revolve around problems in the world to be solved (hunger, poverty) and new initiatives involving technology (nanotechnology). They wondered how these are related to the university’s core mission of teaching and learning.
Dave Duer noted that the university has many donors who contribute $5 million or more, and that it seems more difficult to find contributors in the $1-$5 million range. The Library Development Office and others have been tasked with identifying donors in this range. Dave distributed a handout entitled “Transforming Learning: Campaign for the University Library, 2007-2012”, which detailed the campaign goals and its focus on education and research. It is estimated that the Library could raise $75-$100 million over the term of the campaign. The Library Advisory Board is eager to know more about library collaborations to help them develop successful campaign strategies.
It is clear that with fewer state funds, fundraising must make up the difference to enable Berkeley to compete with its peers. Presently, California provides more support for its university system than other states, and it is expected that the compact with the Governor will hold for the next four years. But the budget planning taxonomy is outdated. Campus budget planners now advocate allocating resources in relation to a more realistic definition of activities, and Nathan Brostrom, VC-Administration, will explore creative new ways to leverage state monies. With more transparency in accounting, UC may appear better off than other state agencies.
Mike Rancer anticipates that in the next four years state monies will be consumed by UCRS contributions, salary increases, higher costs for medical benefits, etc. The Library will also need inventive yet responsible ways to use its one-time money to supplement the operating budget.
4. Technical Services review update (T.Leonard, L.Leighton)
Two job descriptions for serials head and acquisitions librarian in the Technical Services Department are moving ahead. Both must be forwarded to the Committee on Appointment, Promotion, and Advancement (CAPA) and the Academic Personnel Office (APO) before more formal action is taken. Lee Leighton is working with Ginny Moon on the five proposed staff positions: monographic receiving support person; materials control unit head and support person; data control unit head and support person.
5. ARL 2004-2005 rankings
In the latest ARL “index value” ranking, the UC Berkeley Library dropped from fourth to sixth position, following Harvard, Yale, Toronto, Columbia, and Michigan. Tom Leonard reported that no one at ARL has confidence that the index scores measure anything more than dollars spent on collections. If collections expenditures are reduced, the institution’s rating diminishes. ARL is working to ensure that the reporting of statistics among institutions is standardized. Chuck Eckman noted that UCB will improve its serials counting. A project is now underway in Library Systems to identify new items for the serials count, which may result in a jump in serials holdings to report.
Susan Wong reported that in the ARL salary survey Berkeley is third behind Rutgers and Toronto.
Beth Dupuis wondered how library liaisons might discuss the ARL rankings with campus academic departments and how best to frame the issues. ARL Statistics reports are due in January, and the discussion of rankings will be continued.
6. Berkeley Diversity Research Initiative awards (S.Wong)
http://bdri.berkeley.edu/#awards
In July 2006, Cabinet endorsed the Library’s engagement in the Berkeley Diversity Research Initiative (BDRI) awards after the selected projects were approved for funding by campus. The Chancellor has announced the selection of three projects, each of which will receive the equivalent of two FTE faculty positions:
o Diversity and Democracy Cluster
o Diversity and Health Disparities Cluster
o Educational Policy Collaboration Research Approach
After some discussion, Cabinet agreed that UL Leonard will send letters to the faculty coordinators of each initiative to introduce the AULs, expressing the Library’s interest in making contact to determine the scope of each project. The AULs can schedule follow up meetings with initiative leaders to discuss project details and how the Library might contribute. It will be critical to first map out the expertise, time commitments, and responsibilities required by each of these complex and challenging projects before the Library decides on its level of participation.
Susan Wong noted that the Berkeley Initiative for Leadership on Diversity (BILD) is still in the planning stages. It is possible that the Library will submit a proposal for a Library Fellowship/Internship when the BILD proposal process rolls out in 2007.
7. Copyright guidelines (T.Leonard)
The Library has drafted a document intended to guide faculty in their use of materials for instruction, since librarians get many questions from faculty about what they can/cannot do, and librarians would like to provide answers to reasonable-sounding questions. The draft of “Copyright Guidelines for Materials Used for Instruction” was reviewed by the Academic Senate Committee on the Library, and members expressed various concerns. A handout could cause more confusion and be fraught with danger. It might be advisable to first determine faculty levels of frustration. Co-sponsoring a gathering with faculty might expose infringement practices. Cabinet suggestions included bringing copyright experts to campus, conducting private meetings with faculty members regarding their use of materials in classes and for reserves, and reviewing Cornell University’s website, which contains copyright guidelines that might be useful.
Stanford pushes copyright responsibility to the faculty and users. For particulars, see Lauren Schoenthaler’s “Copyright Considerations for Stanford Faculty”, one of the presentations from the Scholarly Communications Colloquium at Stanford available at:
http://library.stanford.edu/scholarly_com/colloquium/presentations/index.html
Ms. Schoenthaler is Stanford’s senior university counsel with permanent assignment to the library on IP issues. It was noted also that the California Digital Library is poised to hire a copyright specialist to advise the UC campuses.
The meeting was adjourned at 3:00 PM.
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