A G E N D A
1. Welcome new members
2. Announcements
3. Marcnow
4. Building updates: EAL & Bancroft
5. EAL surge
6. Ten Million Volumes celebration
M I N U T E S
1. Welcome new members
Introductions were made around the table and new members welcomed. Jean
McKenzie and Jim Ronningen joined Cabinet as the incoming chairs of
Sciences Council and Social Sciences Council, respectively. Elizabeth Byrne
was welcomed as the continuing chair of Arts & Humanities Council.
Tom Leonard noted that in the past Cabinet has met twice monthly on the
second and fourth Thursday afternoons, but more recently such frequent
meetings have not been necessary. Given the slow rhythm of the budget
cycle, there have been fewer reasons for Cabinet as the Library's
policy-making body to convene. In addition, the lean budget years have put
pressures on everyone's schedule, and it is often the case that library
problems may be tackled by task force assignments or in partnership with
other departments or institutions.
Cabinet's distinct role for policy decisions remains unchanged. Admin
continues to make operational decisions regarding personnel and financial
matters. Roundtable serves a broader communication role to facilitate
discussion and input from staff.
Unlike Roundtable members who represent their units and take issues back
to their departments for wider discussion, Cabinet members do not represent
individual constituencies. Thus, members were reminded to take a
library-wide perspective and to hold all Cabinet deliberations in
confidence. Cabinet minutes serve as the official record of the proceedings.
2. Announcements
Regarding the FY 2005-06 budget, Tom Leonard reported that the Library
requested new permanent funding to restore positions but received $400,000
in temporary funding only. The campus budget letter urged departments to
make every effort to use existing resources, including 19900 balances
carried forward, to meet their needs. The new budget numbers have been
discussed in Collections Council, and the Library will use balances on hand
to support current collections needs. The Library is not yet in a position
to say how new staff positions might be funded, although some other campus
departments may be hiring on soft money (non-state funding) resources.
Susan Wong reported that recent recruitment efforts to fill vacancies in
the library have been largely successful, producing good candidate pools in
which the top candidates selected have accepted. An executive search firm
is now on board assisting with the recruitment for AUL Collections and
incorporating the second search for AUL Educational Initiatives.
Charles Faulhaber announced that Bancroft Library will host an Open House
on Homecoming Weekend, Saturday, October 1, 10:00-1:00, at 2121 Allston
Way. Bancroft Library will re-open to patrons at its new location on
Monday, October 17.
After a recent visit to the Northern Regional Library Facility (NRLF) in
Richmond, Isabel Stirling noted that the NRLF reading room is much improved
with space for 30 and Air Bears.
Tom Leonard recently met with Kate van Orden, the incoming chair of the
Academic Senate Library Committee. Professor van Orden is a musicologist
and uses many of the libraries across campus.
3. Marcnow --Lee Leighton
Marcnow is the new name for Arlynk, the outsourcing vendor for cataloging
in Arabic, Persian, Slavic and South Asian languages. Marcnow maintains an
office in New York City and has catalogers in St. Petersburg and New Delhi.
A press release will be forthcoming regarding the Marcnow-UCB
collaboration. In addition, OCLC has a special arrangement by which their
cataloging records come into GLADIS and appear just like records done at
UCB. Berkeley is leading the field in these cooperative ventures.
4. Building updates: East Asian Library & Bancroft Library --Tom Leonard
Grading has begun for the Starr East Asian Library, which will be
constructed on the former site of the Haviland parking lot. The actual
construction site will be fenced and areas surrounding the Memorial Glade
will be used for construction project staging.
Kudos all around for fundraising efforts for the renovation of Bancroft
Library, which recently relocated to its temporary quarters for the
duration of the Doe Annex seismic project. Preliminary work in Doe
Annex/Bancroft Library is expected to begin some time around the December
holidays.
Tom Leonard emphasized that both these library projects are saving precious
collections.
5. EAL surge --Tom Leonard
EAL has started working with campus to determine moving cost estimates, and
they have met with NRLF and Preservation to plan the next steps. A surge
task force will be organized to plan the EAL move. Peter Zhou will give a
complete surge planning update at the next Cabinet meeting on September 22.
6. Ten Million Volumes celebration --Tom Leonard & Dave Duer
The Ten Millionth Volume Committee report was presented to Cabinet on May
10th, and on June 2nd Cabinet accepted the committee's list of
recommendations as representative across disciplines. Ten featured items
will mark the event of the Library's ten millionth volume (Ten of the Ten
Million) and focus on the breadth of library acquisitions. The celebration
of Ten Million Volumes will coincide with the Library Associates Dinner in
The Library on November 6, an annual donor event with guest speakers, some
of whom will talk about two or three of the ten representational items.
Cabinet members were asked to forward names of potential speakers to Dave Duer.
UC Berkeley is one of only four American universities with collections of
ten million volumes. Although there will be publicity and a story to
accompany each featured item, and the committee recommended publishing a
catalog, the Library Development Office has no plans to mount an exhibition
of the ten items. Cabinet suggested that the new director of communications
in LDO might organize a promotional event for library staff as part of the
celebration as well.
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