Present: T.Leonard (chair), B.Anton, E.Byrne, C.Faulhaber, B.Hurley,
P.Iannuzzi, B.Krell (recorder), L.Leighton, M.Rancer, P.Zhou.
Absent: J.Church, D.Duer, I.Stirling, S.Wong.
A G E N D A
1. Announcements
2. One-time funding
3. Integrated Library System planning
M I N U T E S
1. Announcements
UL Tom Leonard reported that he met this week with EVCP Paul Gray, who
thinks that better budget times are ahead and that more will be known
around February. Professor Elaine Tennant, current chair of the Academic
Senate Committee on the Library, made her report regarding library issues
to the Academic Senate on October 21.
The Systemwide Library and Scholarly Information Advisory Committee
(SLASIAC) meets in Oakland on November 1. Two university librarians, one
Berkeley librarian, and a fomer chair of Berkeley’s Senate Library
Committee are representatives on SLASIAC, which is involved with systemwide
strategic priorities, long-term planning for the UC libraries and CDL, and
improving the process of scholarly communication. Monday’s meeting will
include a discussion of “Current Issues in Implementation of Shared Services”.
On Election Day, November 2, the Library will distribute “I Used the
Library” stickers to patrons at public service points throughout
Doe-Moffitt and the subject specialty libraries.
Elizabeth Bryne invited members to visit the new lounge area in the
Environmental Design Library. The lounge with its Tibetan rug was funded by
donors.
Bette Anton announced that the Fongs donated another piece of art to the
Fong Optometry & Health Sciences Library. Members were invited to come view
the new artwork entitled “Honeycomb”.
Updates on library building projects:
The Hargrove Music Library is completed. The Northern Regional Library
Facility - Phase 3 (NRLF-3) is on schedule and under budget. The East
Asian Library project is moving forward. The Doe Annex estimates came in
at the authorized amount of $1.2 million for the design and development
phase of the project, and fundraising is going well. To date, $17 million
has been raised toward the goal of $27 million for the project. Until the
final fundraising results for this year are known, no decisions will be
made about the Doe Annex construction schedule. Questions still remain
about scheduling of the Physics move, which also affects the scheduling of
the Doe Annex project.
The Library’s holiday party this year will be on Wednesday, December 22,
3:00-5:00, returning to the Morrison Library.
2. One-time funding ~Mike Rancer
Mike Rancer distributed copies of the “University Library Operating
Forecast, 2004-2006” for the Cabinet discussion of one-time funding. A
one-time allocation from campus in the amount of $400,000 plus the accrued
savings from the Library’s participation in the Staff and Academic
Reduction in Time (START) program and the Library’s carryforward from last
year combine to create a pool of money for one-time
expenditures. Although 6% was cut from the 2005 GA budget for library
student workers, that amount will be restored from the one-time pool for
2005-2006. The Severance Incentive Program (SIP) and computer equipment
replacement costs will be covered along with lesser amounts used to fund
the EAL cataloging contract for Japanese materials and .5 FTE EAL cataloger.
The recommendation to Cabinet was to leave a reserve for the rest of the
fiscal year and not issue a call for one-time projects at this time. Some
of the priority projects on hold include the FSM Café terrace, additional
funds for the Center for New Media in Moffitt Library, and new security
gates. Cabinet agreed to retain $331,000 in reserve for needs that may
develop.
3. Integrated Library System planning ~Bernie Hurley
Bernie Hurley introduced the topic of planning for an Integrated Library
System and the necessary steps in a process to replace GLADIS. It would be
a multi-year project costing millions of dollars. Such a process would entail:
--engaging the campus in discussions and obtaining support for funding;
--involving the Library’s many constituencies in committees to write the
Request for Proposals (RFP), evaluate the RFP responses, and select a
vendor; and
--implementing a process that will absorb the time of Library Systems
Office staff for a year during the change over to the new system and the
re-training of library staff.
The Library would need to use some one-time, non-19900 savings to which
savings during the next two years could be added and seek matching funds
from the campus. It might be advisable for the Library to submit in next
year’s budget request a proposal for recurring funds and one-time
assistance for this important project. To move forward, it must be
understood that getting a sustainable system in place is both necessary and
difficult.
This discussion will be continued in future Cabinet and Roundtable meetings
and in extended consultations.