Present: T.Leonard (chair), B.Anton, J.Church, D.Duer, C.Faulhaber,
B.Hurley, P.Iannuzzi, B.Krell (recorder), L.Leighton, I.Stirling, K.Wayne,
S.Wong, P.Zhou.
Absent: M.Rancer
Guest: K.Mitchell
A G E N D A
1. Announcements
2. Reductions in GA allocations and impact on library hours
3. Long-term planning to replace GLADIS
4. Appointments to the FSM Educational Program Committee
5. MOU for the Library/Student Learning Center
6. Flexibility and Fairness
7. Policy and procedures for reassignments
M I N U T E S
1. Announcements - none
2. Reductions in GA allocations and impact on library hours (P.Iannuzzi)
As was noted in the morning's Roundtable meeting, keeping Doe Library open
beyond 6:00 p.m. for eight weeks during the summer costs $16,800. Closing
Doe would restrict access to Art History/Classics, Graduate Services,
Periodicals/Newspapers/Microforms, and now the Physics/Astronomy Library.
Cabinet approved closing Doe at 6:00 p.m. during summer sessions in order
to accrue GA savings to pay for later hours during the fall term, with the
provision that Moffitt and the Gardner Stacks will remain open until 9:00
p.m. during summer. Before issuing the Doe closure notices, Patty Iannuzzi
will correspond again with Director Gary Penders to see if Summer Sessions
will fund $16,800 for the later summer hours.
[Note: On July 14, Summer Sessions agreed to increase the summer allocation
by $16,800 to fund the later hours. Doe-Moffitt will maintain summer hours
as scheduled until 9:00 p.m.]
3. Long-term planning to replace GLADIS (B.Hurley)
Bernie Hurley briefed Cabinet on the long-term planning underway to replace
GLADIS. Although the Library cannot afford the replacement costs now, much
can be done in the short-term to plan for the eventual replacement of the
system. Library Systems Office will:
a) initiate a review to evaluate replacing Pathfinder with Melvyl-T,
b) prioritize GLADIS enhancements that will create efficiencies and improve
the system in the interim,
c) develop a replacement planning process and schedule for replacing GLADIS
in the next improved budget cycle.
Effective August 1, the legacy Melvyl will terminate and Melvyl-T will
become the new Melvyl.
4. Appointments to the FSM Educational Program Committee (P.Iannuzzi)
On June 30, Patty Iannuzzi issued a call for volunteers to participate in
the Free Speech Movement CafE9 Educational Program Committee. The
Committee plans, schedules, publicizes, and sponsors educational events in the FSM
Cafè located in the Moffitt Library. Continuing members are Joan Bieder
(Journalism), David Duer (Library Development), and Kathleen Gallagher
(Instructional Services), who will chair the group. Cabinet confirmed new
members Brendan Furey (Bancroft-ROHO), Steve Mendoza (Doe/Moffitt-RRC),
Margaret Phillips (Collections) and Beth Sibley (Doe/Moffitt-RRC). Faculty,
student, and Undergraduate Education representatives are yet to be appointed.
Cabinet expressed thanks to outgoing members Lincoln Cushing (chair),
AnnMarie Mitchell, and Lisa Rubens for their service.
5. MOU for the Library/Student Learning Center (P.Iannuzzi)
Patty Iannuzzi presented to Cabinet a draft Memorandum of Understanding
(MOU) between the Library and the Division of Undergraduate Education for a
Student Learning Center (SLC) in the Moffitt Library. In this one-year
pilot program, the Moffitt corner classroom spaces are to be used by SLC
for a variety of activities, including drop-in writing tutoring, workshops
on writing and research strategies, exam reviews, mini-lectures, and group
study. When not in use by SLC, the corner classrooms will be designated as
quiet study spaces. SLC in Moffitt Library will serve as a satellite
service to the Cesar Chavez Student Center.
Cabinet approved the MOU, which will be signed by UL Tom Leonard and AVC Barbara Davis.
6. Summary from staff sessions on flexibility (B.Hurley)
Bernie Hurley revised the Overall Summary developed from the staff sessions
on flexibility and fairness, and incorporated suggested changes from last
week's Cabinet discussion. Statements were grouped under headings for
Outlook, Communication, Training, Staff Flexibility on the Job, Management
Flexibility, For Everybody, Job Changes (e.g., rotations, reassignments),
Fairness, and To Avoid. A second table listed staff suggestions not
endorsed by Cabinet, with the rationale for each decision based upon the
Library's goals to minimize layoffs and balance the needs of individuals,
library units, and the Library as a whole. These statements will help
Cabinet develop a process for making internal reassignments to cover
priority tasks in the Library. Discussion will continue next week.
7. Policy and procedures for reassignments (K.Mitchell, facilitator)
Katherine Mitchell joined Cabinet to facilitate the discussion as Cabinet
began developing a framework for prioritizing work and making
reassignments. The focus was on balancing the needs of individuals, library
units, and the Library as a whole around the needs of library users. Ideas
were recorded on flip charts labeled:
--Needs/Expectations (individual/unit/library)
--Reassignment Announcement (goals/policy/procedures)
--Reassignment Review/Selection (goals/policy/procedures)
--Reassignment Voluntary/Mandatory (goals/policy/procedure)
--Parking Lot (specific questions)
Bernie Hurley will take the ideas captured on the flip charts and prepare a
draft policy statement and draft procedures for internal reassignments. He
will bring the document back for Cabinet's review at the June 17 meeting.