A G E N D A
1. Announcements
2. Welcome new members to Cabinet
3. Charge to the Library Classification Committee
4. Flexibility and Fairness
M I N U T E S
1. Announcements
Tom Leonard reported that the Library received its Budget Letter from
Executive Vice Chancellor and Provost Paul Gray, confirming the 10%
permanent cut to the Library's operations budget. Campus units have been
asked to submit detailed plans by July 21, for accommodating the necessary
budget reductions. The Library's budget reduction strategy will be to use
our existing vacant positions, the $400,000 in funding previously promised
to the Library, 10% reductions in our GA and S&E allocations, and the START
program, to meet our budget reduction target and to avoid or minimize
layoffs. No reductions are anticipated in the collections budget.
Isabel Stirling announced that the Math Library was closed July 3 due to
flooding in Evans Hall. No water damage was experienced in the library but
the flooding created a power outage.
2. Welcome new members to Cabinet
Bette Anton, chair of the Science Council, and Jim Church, chair of the
Social Sciences Council, were welcomed as new members to Cabinet. Kathryn
Wayne, as chair of the Arts & Humanities Council, will continue her tenure
on Cabinet for another six months. New members were instructed to take a
library-wide perspective in all Cabinet deliberations and to honor the
confidentiality of Cabinet's discussions. It was noted that the Cabinet
minutes serve as the official record of the proceedings. Minutes are issued
to all library staff by e-mail and archived on the library's web.
Tom Leonard explained the distinct roles of Cabinet for establishing
Library policy and Admin for making operational decisions (personnel,
financial, etc.) based upon the policy decisions from Cabinet. The
directors of Bancroft and the East Asian Library are invited to join Admin
when matters relating to their libraries are being decided. Also, unlike
Roundtable members who represent their units and take issues back to their
departments for wider discussion and input, Cabinet members take a
library-wide view and do not represent individual constituencies. Bernie
Hurley will brief new members on the Cabinet process to-date in developing
and adopting themes for guiding the budget reduction planning and
developing library priorities for the nine core functions.
3. Charge to the Library Classification Committee --S.Wong
Susan Wong presented to Cabinet the final draft of the revised charge to
the Library Classification Committee (LCC), noting that the latest revision
has been carefully scrutinized and approved by the LCC membership and
Admin. The revised charge sets forth the operational and advisory roles of
LCC in "reviewing career staff personnel positions in the Library that are
proposed for reclassification to the level of Library Assistant III, IV or
V." Cabinet approved unanimously.
4. Flexibility and Fairness --B.Hurley
In preparation for this meeting, each Cabinet member reviewed one component
of the transcriptions from the Staff Sessions on Flexibility and Fairness.
Similar ideas were consolidated and the most oft cited were forwarded to
Bernie Hurley, who prepared a summary to aid Cabinet's discussion. Staff
ideas were reorganized and grouped in an Overall Summary under headings for
Outlook, Communication, Training, Staff Flexibility on the Job, Management
Flexibility, For Everybody, Job Changes, Fairness, and To Avoid. Cabinet
considered all the statements in each of these categories, wordsmithing and
identifying areas of tension for further discussion. This information will
be useful as Cabinet formulates policy and procedural guidelines for
staffing assignments and covering high priority library work.
On July 10, Cabinet will discuss budget reduction priorities with
Roundtable and continue developing the framework for prioritizing work and
making reassignments.
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