A G E N D A
1. Announcements
2. Discuss Roundtable's Zoomerang Survey Responses
3. Planning for April 24: Roundtable Plus-Part II
M I N U T E S
1. Announcements
Tom Leonard thanked Isabel Stirling, Nick Robinson, the staff of the Public
Health Library, and the Preservation Department for their efforts related
to last week's flood in the Public Health Library, located in Warren
Hall. The library was forced to close on Thursday, April 10 and was unable
to reopen until noon on Monday, April 14. Debbie Jan coordinated a meeting
with library administration to discuss the circumstances of the flood and
possible cost recovery for the damage sustained by the library.
Reminders were issued regarding the Library's Student Appreciation Party on
Wednesday, April 23 and Take Our Children to Work Day activities on
Thursday, April 24.
On April 11, Susan Wong issued an allusers email message providing an
update on the Library's Budget Planning Process. It detailed the Budget
Planning Timeline from the January 9 Early Bird for all library staff,
through the various Cabinet planning sessions, the two extended Roundtable
discussions on library themes and functions, the May 8 Early Bird for all
library staff, and the four 2-hour staff sessions in May. After input has
been obtained all around from library staff, Cabinet will determine
priorities and strategies for the Library's budget. Cabinet will share the
priorities and implementation plans, after which library units will
develop and implement plans to include workflow efficiencies linked to the
library's priorities.
2. Discuss Roundtable's Zoomerang Survey Responses
Katherine Mitchell circulated Roundtable's responses to the Zoomerang
Survey that was issued after the April 10 Roundtable meeting. Overall
comments were positive. Some expressed concern about the noise caused by
multiple groups talking in close proximity. It was recommended that
meeting groups should be spread farther apart. Input from the survey will
be considered along with the comments obtained from small group discussions
on the Themes for Guiding the Library. Themes #5 and #7 were refined (in a
series of Cabinet email) in response to input from Roundtable.
3. Planning for April 24: Roundtable Plus-Part II
Katherine Mitchell lead Cabinet in a discussion of the format for the
extended Roundtable meeting on April 24. Tom Leonard will begin the working
session by setting the context and introducing the nine functional
categories. Roundtable members and invited guests will be asked to write
their ideas about what to preserve and what to reduce in any or all of the
nine functions. Ideas will be clustered under the appropriate functional
headings on flip charts distributed around the Ed/Psych Library.
Participants will rotate in groups to discuss the various functional
categories, and take a self-guided tour of all the functions, noting ideas
generated in each area. To alleviate the noise problem from the April 10
Roundtable discussions, small groups will be dispersed throughout the
Ed/Psych Library, utilizing the adjacent reading room spaces. [For more
detailed information, see the Roundtable minutes for April 24, 2003.]
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