Guest Facilitator: K.Mitchell
AGENDA
1. Announcements
2. Update on the Budget Steering Working Group
3. Budget Reduction Planning: Priorities
M I N U T E S
1. Announcement
Dave Duer distributed a Comparison Report of Gifts to the Library,
representing year end annual cash donations to the Library for the periods
FY 1990/91 through FY 2001/02. Total gifts for last fiscal year were
$8,044,119.
2. Update on the Budget Steering Working Group (T.Leonard)
On February 19, Tom Leonard attended the first meeting of the Budget
Steering Working Group on Academic Programs and Libraries. Tom presented a
review of the Library's operations budget and the potential impact of the
projected cuts as well as a discussion of the Library's plans for cuts to
the collections budget. In an earlier exercise, the Library was asked to
calculate a budget cut of 5% ($1.2 million), and new exercises now call for
calculating cuts of 7% ($1.8 million) and 10% ($2.4 million). In addition
to today's session, Cabinet will meet for an extended working session on
February 28, and the Senate Library Committee will meet on February 28. The
university librarian will consult extensively with the Admin group,
Cabinet, and the Academic Senate Library Committee before the Budget
Steering Working Group meets next on March 7.
3. Budget Reduction Planning: Priorities (K.Mitchell, COrE facilitator)
Katherine Mitchell re-joined Cabinet to facilitate today's continuing
discussion on the budget reduction planning. Prior to the meeting, Cabinet
members submitted their priority-related questions. Since the group was in
agreement that the questions were sufficient to establish a shared
understanding and move forward to discussions on details, the group moved
on to questions related to short-term and long-term focus.
Working definitions:
Short-term is this budget crisis (2 years).
Long-term is related to campus strategic academic planning and the next
generation of scholars (2-5 years).
A focus of more than 5 years into the future was deemed too unpredictable,
well beyond this budget reduction exercise and entering into strategic
planning.
Cabinet must
1) develop a Picture of the Library
2) prepare a Grid of Budget Cuts for 5%, 7%, 10%
3) create Milestones / Sequence of Events along the Budget Planning
Timeline
In preparation for the extended Cabinet meeting on February 28, Cabinet
members should be thinking about developing a Picture of the Library in
relation to these five areas:
1) Services
2) Functions
3) Patrons
4) Emerging Disciplines
5) Workforce
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