Present: T.Leonard (chair), C.Faulhaber, B.Glendenning, B.Hurley,=20
P.Iannuzzi, B.Krell (recorder), L.Leighton, K.Wayne, P.Zhou.
Absent: M.Rancer, N.Robinson, I.Stirling, S.Wong.
A G E N D A
1. Announcements
2. Principles for Library Reclassifications
3. Possible RLG Visit to Berkeley
4. Oral Histories of Library Leaders
M I N U T E S
1. Announcements
Tom Leonard attended the University of California Management Institute=20
(UCMI) July 22-25, and reported that it was well attended by about 40=20
representatives from around the UC system, including the labs. President=20
Atkinson noted the important work being done by the California Digital=20
Library (CDL). Other highlights of the UCMI program included briefings on=
=20
risk management, income disparities among California=92s racial groups, and=
=20
the shifting demographics in the state. UC will need its experienced=20
faculty and staff, given the anticipated influx of students into the UC=20
system, and the definitive word was that VERIPs are NOT on the horizon.
The Environmental Design Library reopened August 1, in 210 Wurster Hall.
August 15 is the new anticipated opening date for the Reference Center on=20
the second floor of Doe Library. Gates and a security desk are being=20
installed at the second level southside entrance.
The A&I Transition Databases will be terminated in December. The topic will=
=20
be discussed in the Councils to determine a comprehensive, coordinated=20
approach to the removal of those links from the library=92s web during the=
=20
fall semester.
The following candidates will be interviewed for the position of AUL and=20
Director, Collections:
Ellen Broidy (August 22-23), Mark Sandler (August 26-27), Jeffrey Garrett=20
(August 29-30), Martha Brogan (September 9-10), and Gay Dannelly (September=
=20
16-17).
2. Principles for Library Reclassifications (Lee Leighton)
On June 27, Cabinet accepted the Reclass Task Force=92s report with the=20
understanding that Cabinet would develop a set of principles regarding=20
reclassifications. Lee Leighton circulated to Cabinet a draft of the=20
Principles for Library Reclassifications, which had been discussed by=20
Cabinet in outline form on July 11. Cabinet edited and approved a final=20
version of these principles at today=92s meeting. Susan Wong will issue the=
=20
final version to all library staff by email.
[Note: See Susan Wong=92s email dated August 5 and the ATTACHMENT to these=
=20
minutes.]
3. Possible RLG Visit to Berkeley (Tom Leonard)
The Research Libraries Group (RLG) has proposed visiting Berkeley to=20
provide an overview of RLG=92s current initiatives and identify areas for=
=20
collaboration. Cabinet agreed to invite RLG to present an Early Bird for=20
library selectors, including Law and the Affiliates. Tom Leonard will=20
respond to RLG and stress the importance of encouraging comments from=20
selectors.
4. Oral Histories of Library Leaders (Tom Leonard)
Richard Candida Smith, head of the Regional Oral History Office (ROHO), has=
=20
proposed recording the oral histories of library leaders. Bill Roberts=92=20
oral history was suggested as apropos, given his long service as the=20
university archivist. Other library leaders mentioned included Joe=20
Rosenthal for his many years as university librarian and Sheila Dowd for=20
her efforts in building the collection. Cabinet also discussed the=20
development aspect of such oral histories and how these might fit into=20
library priorities. The estimated cost is approximately $1000 per recorded=
=20
hour. Bancroft agreed to assist by providing matching funds. Cabinet=20
approved the idea of recording the oral histories of library leaders,=20
commemorating the library=92s past and coordinating it with the library=92s=
=20
birthday celebration.
ATTACHMENT: Library Reclassification Principles
Library Reclassification Principles
Approved by Cabinet, August 1, 2002
On June 27, 2002, the Library Cabinet accepted the report of the Task Force
on Reclass Policy and Procedures, which was chaired by Elise Woods and Lee
Leighton. In part, The Task Force recommended:
=B7 The Associate University Librarians and Directors should be actively
involved in assigning new duties to staff, in consultation with their
managers and supervisors, to ensure that reclasses will be triggered for
job-related changes that are linked to the Library's highest priorities;
=B7 The AULs and Directors should proactively review, plan, and schedule
reclassification requests in their units in consultation with their
managers and supervisors;
=B7 Cabinet should inform the library staff of the budget process and
principles they will use to allocate the approximately $150,000 available
for reclassification requests, equity adjustments, and stipends across the
Library each year.
Cabinet began discussing principles for implementing the new
reclassification guidelines at its meeting on Thursday, July 18, after the
all staff Early Bird. Cabinet members discussed the comments from the
library staff at the Early Bird and adopted the following principles:
1. Library positions will be aligned with library priorities as determined
by Cabinet. Cabinet will now review proposed changes to job descriptions
and proposed organizational changes as needed in light of Library
priorities and budgetary constraints. Approval for changes in job
descriptions and organizational changes that result in reclassifications
will be given only for those proposals that are aligned with the Library's
highest priorities.
2. All candidates for reclassification will receive equal and fair
treatment. Reclassification is a process by which new duties are assigned
to job descriptions in accordance with library priorities. The assignment
of new duties is not a performance evaluation nor is it a merit increase,
which are different processes. The assignment of new duties may be at a
higher level triggering a reclassification request, or they may not be at a
level requiring a reclassification. Cabinet will review job changes that
DO trigger reclasses, and approval for job changes that DO NOT trigger
reclasses will be delegated to the AULs and Directors.
3. There will be open and fair procedures for reclassifications. In most
cases, Cabinet prefers that vacant positions be posted for recruitment
rather than reassigning or reclassifying a staff member into a vacant
position. Proposals for job changes that trigger reclassifications will
come to Cabinet several times a year through the AULs and Directors. In
addition, staff members who feel their job is not classified correctly can
submit reclassification requests through the normal procedures.
Cabinet and the Library Human Resources Department will develop permanent
procedures for reclassifications in addition to procedures for a transition
period. Generally speaking, managers and supervisors will propose changes
to job descriptions in their units. If the AUL or Director in charge of
the unit thinks the change may trigger a reclassification, Cabinet must
approve the job changes. If the job changes are approved, the person
assuming the new duties may submit a reclassification request after
performing the new duties for at least a few months.
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