Present: A. Barone, C.Faulhaber, B.Glendenning, B.Hurley, P.Iannuzzi
(chair), B.Krell (recorder), L.Leighton, M.Rancer, N.Robinson, I.Stirling,
K.Wayne, P.Zhou.
Guests: W.Hanson, T.Johnson, E.Woods.
Absent: T.Leonard
A G E N D A
1. Announcements
2. Library Star Program
3. Reclass Task Force Report
4. Library Budget
M I N U T E S
1. Announcements
B.Glendenning reported that the coffee and tea service at Roundtable
meetings has been so popular that staff are now requesting that pastry be
included. Cabinet approved.
C.Faulhaber announced that 45 donors have been identified for possible
participation in a campaign planning study for the Doe Annex Project. Major
donors will be interviewed in an effort to evaluate the Library's ability
to raise private funds during the next three years to support Bancroft
Library's programmatic needs.
2. Library Star Program --Wendy Hanson
W.Hanson presented the Organizational Development Sub-committee's
initiative to recognize excellence in the Library. Each month the "Library
Star Program" would recognize five library employees who make a difference
to the Library. Org Dev has proposed launching the program at an Early
Bird in July, when the first five "stars" would be recognized and given
acrylic star awards that recipients could retain for one month and then
pass along to the next group of five library stars who make a difference.
Each recipient would receive a "You make the difference!" card as a
memento. At the end of a full year, sixty library stars will have been so
honored and will be further acknowledged at an annual ceremony hosted by
the Library. Each year will produce sixty new stars and the five acrylic
star awards will be circulating throughout the library at all times.
Cabinet approved, thanking Org Dev for creating this employee recognition
program and Wendy for her presentation to Cabinet. The Library Star
Program will be launched on July 30 at an Early Bird in the Morrison Room.
3. Reclass Task Force Report --Lee Leighton, Elise Woods
In response to The Chancellor's directive that all campus units must fund
reclass-related salary increases from their existing budgets, the library's
Task Force on Reclass Policy and Procedures was formed in February and
charged by UL Leonard to review the process by which library staff
reclassifications occur; recommend policies and procedures that ensure
reclasses are linked to library priorities; ensure policies and procedures
are equitable and affordable; and recommend an average salary increase
target for reclassified positions. [Note: The Reclass Task Force worked
concurrently with the Library Classification Committee that reviewed and
updated Berkeley's Supplemental Standards for Library Assistants, which
were presented to Cabinet on June 20.]
Upon the recommendation of the Reclass Task Force, Cabinet accepted interim
guidelines on April 18 to process all library reclasses through the
AULs/directors and an interim policy on May 9 limiting reclassification
salary increases to 5% or to the bottom of the range for reclasses into
jobs in open ranges.
At today's meeting, L.Leighton and E.Woods presented the Report of the
Task Force on Reclass Policy and Procedures and its final recommendations
which include:
--Active involvement by AULs/directors in the assignment of new duties to
ensure that job-related changes link to library organizational priorities
--Planning and budgeting for reclassifications within the library
--Developing principles for reclassifications (requests and approvals)
--Adoption of the revised Charge to the Classification Committee (with
periodic reviews)
--Adoption of the revised Berkeley Supplemental Standards for the Library
Assistants series
Cabinet accepted the report (with the understanding that principles will be
developed by Cabinet) and expressed thanks to the task force for its work
to align the library's process with the campus' classification policies and
procedures. Cabinet will present an Early Bird for all library staff on
July 16, and invite AVC Russ Giambelluca from the campus Office of Budget &
Finance to attend and answer questions.
4. Library Budget --Mike Rancer, Ty Johnson
Spreadsheets for Budget Requests FY 2003 were distributed. Cabinet
discussed specific allocations and noted adjustments to the final page for
Carryover Projects FY03. Given the current budget situation, allocations
for the Availability Study and for a Diversity Librarian intern were
returned by P.Iannuzzi to the general pool of funds for librarywide
needs. P.Zhou noted that the multi-year Chinese Rarebook Project is
expected to be completed in 2003 or 2004; he will work with T.Johnson to
determine the fund balance. Also, the EAL frontlog/backlog project fund
did not carry forward, but the funding for Pinyin conversion is reserved
from the budget line and will carry forward to the new fiscal year, as the
project is going to start soon. Funding for the Digital Library Content
creation will be returned to the pool. In addition, I.Stirling will confer
with F.Yasaki regarding the correct balance for the PSC
chairs/tables. These revisions will be made to the preliminary final
budget. Reflecting the campus timing for posting allocations, it is
unlikely that any library budget reports will be available before September.