Present: T.Leonard (chair), A. Barone, C.Faulhaber, B.Glendenning,
B.Hurley, B.Krell (recorder), L.Leighton, N.Robinson, I.Stirling, K.Wayne,
P.Zhou.
Absent: P.Iannuzzi, M.Rancer.
Guests: D.Duer, G.Ford, W.Hanson, C.Olen, D.Sommer.
A G E N D A
1. Roundtable Survey Results --L.Leighton
Org Dev developed a survey for a Roundtable self-assessment, which was
issued by email to Roundtable after revision by Cabinet. Responses were
returned to L.Leighton in hardcopy to ensure anonymity. Lee tabulated the
results and presented a summary report to Cabinet.
Overall the comments were favorable, although Roundtable needs to work on
bringing issues forward from staff. Historically, Roundtable's role has
been advisory, not decision-making but rather a forum for discussion. It
was re-emphasized that Cabinet is the decision-making body for the Library.
Org Dev members reported that staff had expressed their interest in more
opportunities for early input on issues. It was noted also that topics are
mostly generated at the AUL level and that topics occur sporadically as
issues arise. A suggestion was made to form an agenda committee comprised
of three Roundtable members, who would solicit appropriate topics from
library staff, other Roundtable members, the subject and functional
councils, Cabinet, Admin, library task forces and other ad-hoc bodies, and
campus groups.
As a result of the survey responses and today's discussion, Cabinet decided
the following:
--Coffee and tea will be served at future Roundtable meetings (at least on
a trial basis).
--Roundtable agendas will be issued earlier and be emailed to allusers.
--A proposal for a Roundtable Agenda Committee will be presented at the
next Roundtable meeting.
2. Library Development Snapshot Report --D.Duer, W.Hanson
D.Duer distributed copies of the "Comparison Report of Gifts to the
Library" for annual gifts since 1990/91. Over time, total annual gift
receipts have risen from $333,088 in 1990-91 to $7,466,230 in 2001/02. The
current year's figure represents receipts as of April 30. It was noted
that these figures represent actual monies to the Library, not
pledges. The amounts 1996 forward also reflect the New Century Campaign
and NEH matching funds. The number of gifts over the same period have
risen from 2,995 to 4,657, and the average gift has increased from $111 to
$1603, including gifts-in-kind.
Gifts to the Friends of The Bancroft Library have been approximately
$100,000 annually, with $135,912 as of April 30 this year.
In May, the Library will mail appeals to lapsed donors. Each December, a
major appeal is sent to all non-donor alumni. The Library also benefits
from appeals sent from University Relations.
3. Update on the East Asian Library Plan --P.Zhou
P.Zhou distributed a document itemizing space allocations for the new East
Asian Library prepared by the EAL Building Working Group, noting that
sketches of the building do not yet exist. In two weeks the architects
will provide the preliminary building images and begin schematic drawings
after the building concept has been approved by the University.
Preliminary space allocations (including circulation factors) are as follows:
Entry, Public Services & Circulation Areas: 1675 sq.ft.
Reading Room (Reference): 6639 sq.ft.
Coleman Fung China Research & Information Center: 2505 sq.ft.
Art History Seminar Room: 618 sq.ft.
Periodicals & Newspaper Reading Room: 1865 sq.ft.
Bookstacks: 28,742 sq.ft.
Group Study Rooms & Carrels: 3608 sq.ft.
Rare Book Vault: 2011 sq.ft.
Administration: 540 sq.ft.
Processing (adjacent loading dock): 2691 sq.ft.
Total Library Area: 50,893 sq.ft.
The new EAL presents many fundraising and naming opportunities. For
example, it is hoped that donor funding will be sufficient to place about
100 computers at various locations around the new library.
4. Reserves Task Force --B.Hurley
In January, Cabinet approved the charge for a Reserves Task Force to
examine the reserves function for Doe and Moffitt collections and
electronic reserves library-wide. In April, Cabinet approved issuing the
call for self-nominations, and P.Iannuzzi issued a call for
volunteers. There were more volunteers than needed for the task force, and
Cabinet approved the following membership from the library: Chanda Beck,
Meredith Fleming, Rebecca Green, Phoebe Janes, Willyce Kim, Brenda Krell,
Claudia Monroe, Jonathan Thomas (chair), and Judith Walker. It is
anticipated that a faculty member and a graduate student will be added to
the group, which has been asked to complete its work for the fall semester.
5. Page NRLF on Pathfinder --B.Hurley
Last year the Library funded a new initiative for Page NRLF from
Pathfinder. The programming is almost ready for implementation. B.Hurley
reminded Cabinet that when Page NRLF is activated, there will be a
recurring annual cost of $13,000 to NRLF to cover their
processing. Cabinet approved.