Present: A. Barone, B.Glendenning, B.Krell (recorder), L.Leighton, M.Rancer
(chair), N.Robinson, I.Stirling, K.Wayne, P.Zhou.
Absent: C.Faulhaber, B.Hurley, P.Iannuzzi, T.Leonard.
Guest: E.Woods
A G E N D A
1. Reclass Task Force Update and Recommendation --L.Leighton, E.Woods
In the past, campus provided funding to cover reclassifications, but a
recent campus policy now requires units to fund their reclass-related
salary increases from their existing budgets. In February, a Task Force on
Reclass Policy and Procedures was charged to "review the process by which
staff reclassifications are currently triggered, handled, and approved" in
the Library. Lee Leighton and Elise Woods co-chair the task force, whose
membership also includes Wendy Hanson, Amy Kautzman, Willyce Kim, James
Spohrer, Fatemah Van Buren, Judith Walker, Kathryn Wayne, and Sheila
Wekselbaum. This group has been asked to make recommendations on policies
and procedures related to the new campus mandate for funding reclass salary
increases.
E.Woods distributed for Cabinet's review the "Matrix of Staff Program
Reclass Policies" covering existing policies for the Research Unit (RX),
Clerical Unit (CX) Technical Unit (TX), Service Unit (SX), and the PPSM
series for the Professional & Support Staff (PSS), Programmer
Analysts/Computer Research Managers (PA/CRM), and Management & Senior
Professionals (MSP). It was noted that the RX, CX, TX, and SX contractual
agreements stipulate the percentage of salary increase or the step
increases for reclassifications, and campus policy stipulates maximum
percentage increases for salaries in series with open ranges. The Library
must adhere to these specifications. The task force will be looking at
equity issues, especially in the open ranges. The bulk of library
reclassifications are in the Library Assistant series, and the Library
Classification Committee is currently conducting a review and update of the
Supplemental Standards to ensure that the standards are comprehensive and
up-to-date.
The Task Force on Reclass Policy and Procedures requested that they be
permitted to continue until the end of June, to allow sufficient time for
review of the Library Classification Committee's recommendations. Cabinet
approved.
Due to the impact of reclassifications upon the library's budget, the
reclass task force recommended that the AULs and directors become more
actively involved in the reclass process. Cabinet approved the interim
recommendation below:
The Task Force on Reclass Policy & Procedures recommends that the Associate
University Librarians and Directors receive, sign, and date each
reclassification packet submitted by their staff before handing them on to
the Library Human Resources Department. The signature acknowledges that the
packet is complete, containing an old job description, a new job
description, an organization chart, and a supervisor's check list. The
Associate University Librarian or Director may also include a letter of
support or a letter stating why he or she does not support the
reclassification request.
[Note: L.Leighton notified all library staff by email on April 18.]
2. Reserves Task Force Charge --A.Barone
On January 17, Cabinet approved the draft "Charge to the Task Force on
Reserves" to examine the reserves function for Doe and Moffitt collections
and electronic reserves library-wide. This project is ready to go
forward. P.Iannuzzi will issue a call for self-nominations, requesting
that the task force participants work over the summer months to present
their recommendations by July 31, so that changes can be implemented before
the fall semester. Cabinet approved the call for self-nominations and will
select the task force membership at a future Cabinet meeting.
[Note: See P.Iannuzzi's email call for self-nominations on April 19.]
3. Budget Call FY 2002-03 --M.Rancer
On April 17, the "Budget Call FY 2002-03" was issued to Roundtable members.
Unit heads should submit their budget requests for the following areas:
One-time increases to unit-level GA.
One-time increases to unit-level Supplies & Expenses.
Equipment.
Facilities and/or Furniture.
New Initiatives and One-Time Workloads.
Forms should be submitted to the appropriate AUL/director by May
3. AULs/directors will be asked to prioritize requests, and Cabinet
sub-groups will review the budget requests and make recommendations in the
various categories for Equipment, Facilities/Furniture, and New
Initiatives/One-Time Workloads.
Meeting adjourned at 2:30 p.m.
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