Present: T.Leonard (chair), B.Glendenning, B.Hurley, P.Iannuzzi, B.Krell
(recorder), L.Leighton, M.Rancer, A.Ritch, I.Stirling, K.Wayne, P.Zhou.
Absent: C.Faulhaber, N.Robinson.
Guest: D.deLorenzo.
ANNOUNCEMENTS
P.Zhou reported on the meeting with Vice Chancellor Denton (Capital
Projects) on January 23. At this meeting, Vice Chancellor Denton
reconfirmed The Chancellor's commitment to the project for the East Asian
Library and provided his assessment of the architectural design of this
building. He stressed the importance of fitting this building to the
architectural context of the Memorial Glade and maintaining high standards
in construction. Denton will consult further with The Chancellor and the
architectural firm of Williams and Tsien. Both the faculty and library
personnel who have worked with Williams and Tsien in the past have
favorable opinions of those architects, who designed the highly acclaimed
American Folk Art Museum in New York.
T.Leonard sent a message to candidate M.O'Neil that the Library expects to
make a decision about the HR director job by February 1. After
consultation with the co-chairs of the search committee, the university
librarian is pursuing the possibility of an internal candidate. No
decision has been made yet. [Note: On February 4, T.Leonard announced that
AUL Leighton had agreed to serve as HR Director for the next year while we
re-post the HR director's position.]
Cabinet will review the Org Dev notes on the morning's Roundtable
discussion of the training policy and then revisit the policy issue at a
future Cabinet meeting. Cabinet thanked D.Sommer and the Org Dev
subcommittee for its work on the policy and the suggestions made throughout
the discussion process.
A G E N D A
1. Report of the Task Force on Backlogs --D.deLorenzo, L.Leighton, P.Zhou
In July 2001, Cabinet formed the Task Force on Backlogs and asked task
force members David de Lorenzo (Bancroft Library), Lee Leighton (Chair,
Technical Services) and Peter Zhou (East Asian Library) to investigate
backlogs of library materials across the library system. The group was
charged with identifying backlog materials, including approximate number of
titles, volumes or shelf feet in each, and describing the materials. They
were also asked to suggest priorities among the backlogs and report each
group as either stable, increasing or decreasing. The final Report of the
Task Force on Backlogs was presented to Cabinet at today's meeting.
The report covered backlogs in the Library's central Technical Services
department and Bancroft, East Asian and Center for Chinese Studies, and
Music libraries. The task force "identified over 425,000 books, serials,
other types of materials, and records that require cataloguing, conversion
to machine-readable form, or upgrading in the University of California,
Berkeley Library and at the Northern Regional Library Facility." Using
estimated processing times for titles in the various languages, the costs
to eliminate these backlogs were estimated at approximately
$9,500,000. The report noted that it was impossible to estimate time
needed for processing the archival and pictorial collections in the
Bancroft Library and used the figure of $5,000,000.
Backlogs have been perpetual problems in all the large research libraries
in the United States, due largely to increasing acquisitions budgets and
insufficient funding for technical services processing. Despite unique
cataloguing difficulties in each of our three large cataloging units,
central Technical Services catalogs approximately 100,000 titles per year,
the East Asian Library catalogs 11,000 titles per year, and Bancroft
Library catalogs 9,000 titles per year.
Cabinet thanked David, Lee, and Peter for providing the detailed
information contained in this report. The next steps will be to determine
strategies for dealing with the backlogs and using this information to
begin dialogues with faculty. Task force members may be asked to join the
university librarian in making a presentation of this report to the
Academic Senate Library Committee.
2. NRLF Space Planning --B. Hurley
B.Hurley reported that the State's Department of Finance has chosen to
reduce and re-prioritize capital projects for fiscal year 2002/2003,
favoring projects that support increased UC enrollments (e.g.,
Merced). Therefore, the NRLF Phase 3 has been delayed another year.
This year's November bond issue, if approved by voters, provides funding
for two years. NRLF Phase 3, which was in the first year of funding (FY
2002-03), has now been delayed until the second year (FY 2003-04). NRLF
Phase 3 and the Doe Annex seismic projects are becoming closely linked,
since the phase 3 space at NRLF will be needed as surge space for the
Bancroft collection during the Doe Annex seismic renovation. Campus
Capital Budget and Planning office is optimistic that the projects will be
funded in the second year of bond allocations. Any further delay in the
NRLF Phase 3 project would create major problems for the Library.
P.Iannuzzi stated for the record that the Doe Stacks will reach capacity at
mid-year 2004 (January 2005), based on the current rate of growth and
calculating at 80% capacity.
3. AUL/Director Drop-In Sessions --L.Leighton
Each AUL and director will hold a 1-hour discussion session with library
staff interested in the strategic goals and plans for units within in the
AUL/director's area of responsibility. A number of dates and times were
discussed for these staff drop-in sessions, and a schedule will be
developed based upon the AUL/directors' availability.