Present: T.Leonard (chair), C.Faulhaber, B.Glendenning, P.Iannuzzi, B.Krell
(recorder), L.Leighton, M.Rancer, N.Robinson, I.Stirling, K.Wayne, P.Zhou.
Absent: B.Hurley, A.Ritch.
Guest: D.Sommer.
ANNOUNCEMENT
Lee Leighton reported that the Technical Services Department was doing a
"crash" vendor record clean-up and classification project on German and
Italian records in OCLC. The work is going so well that the project has
been extended another week to include French and Spanish records.
A G E N D A
1. Revision of the Policy on Training, Development, and University
Service (D.Sommer)
Handouts of the revised "Policy on Training, Development, and University
Service" document were distributed to Cabinet members. D.Sommer noted that
suggestions from the November 27 Cabinet meeting had been incorporated,
although separate sections were not created for "employees" and
"supervisors". Cabinet thanked Debby and the Org Dev members for their
work on the policy and approved the revised draft document. The next step
will be a Roundtable discussion.
Debby mentioned other items related to Org Dev.
--The Nov 28 email update to all library staff highlighted upcoming events,
called for Org Dev project volunteers as well as new members on the Org Dev
Subcommittee, and linked to the Org Dev web site:
(www.lib.berkeley.edu/Staff/OrgDev/implement.html)
--Handouts were distributed with paychecks/stubs to all library staff, and
unit heads were encouraged to talk with their units about the
organizational development process.
--Org Dev requested that a Cabinet member be designated as the
organizational development liaison.
--Beginning in January, informal drop-in sessions will be scheduled in 303
Doe to provide opportunities for staff to talk with AULs and directors
about strategic planning and library priorities.
2. Changing Bancroft's Web Address: Issues and Implications (C.Faulhaber)
C.Faulhaber proposed changing Bancroft's web address to raise the
visibility of The Bancroft Library and its collections. Cabinet asked for
input from a technical person to determine the whole range of implications
and advised Faulhaber to consult with R.Moon in Systems to develop some
guidelines for a policy. R.Moon will attend Cabinet on December 6 to
discuss the issues and implications.
3. Doe Annex/Bancroft Proposal (C.Faulhaber)
C.Faulhaber outlined his proposal for a capital campaign for the renovation
and expansion of The Bancroft Library and Doe Annex. Draft cost estimates
indicate that a total of $70-78 million will be needed to accommodate the
needs of Bancroft and other units in Doe Annex, provide additional space
for Bancroft research units, and satisfy seismic safety
requirements. Since state funding will cover seismic renovation only,
approximately $50-63 million in private funding will be needed to complete
the renovation and expansion project. It is clear that a separate capital
campaign for undergraduate enhancements in Doe-Moffitt and Bancroft will
require campus approval, and Faulhaber recommends that The Library
establish this as a priority. A lead gift would help gain campus approval
to launch the Library's own capital campaign, and Vice Chancellor McQuade
(University Relations) has expressed interest in putting the Library in
touch with potential donors.
C.Faulhaber will discuss these issues with Bancroft's Council of Friends on
December 5, and T.Leonard will discuss Bancroft's plans for enhancements to
undergraduate services and the Library's priorities for undergraduate
initiatives already underway in Doe-Moffitt when he meets with the Library
Advisory Board on December 7.
4. HR Director Search (T.Leonard)
T.Leonard briefed Cabinet on the progress of the search for a director of
Library Human Resources. Staff comments generally fell into two
camps: one felt that the HR position was critical in light of the
budgetary cuts and that an HR director could advocate for staff as we move
into more difficult times, and the other felt that it was more important to
fill other essential positions in the library, perhaps fill several
positions for the cost of one HR administrator. The search committee
co-chairs agreed that we could go either way. Of 20 serious applications,
the search committee decided that only two candidates qualify for
invitations to interview on campus, with the understanding that the budget
will dictate what we can do. The search committee has drafted full day
interview schedules and suggested optional interview dates.
Cabinet decided to invite the two candidates and reserve judgment until
after their personal interviews, rather than prematurely interrupt our
process to find the stellar applicant. T.Leonard will contact the
candidates to explain the circumstances and extend invitations to interview.
[Note. Both candidates accepted the invitation, and interviews are
scheduled on December 13 for Michael O'Neil and on December 18 for Tina Kass.]
5. Further Thoughts on the Budget and Reclassifications (T.Leonard)
Admin has designated the Library's 46 open positions as either exceptions
to the hiring freeze, suspended with potential to continue recruitment, or
on hold for possible cuts, until campus announces the budget targets
for FY2002-03. The Library will be looking also at the ability to
reassign staff to essential positions and opportunities to combine elements
of vacant positions in order to accomplish the work deemed most
critical. Cabinet analyzed various charts depicting "Inflation Adjusted
Permanent Budgets - Operations vs. Collections", "Cumulative FTE Percentage
Changes from 1989", and "Permanent FTE Snapshots - Librarians Only" for
their usefulness in telling the Library's story in the budget
hearings. Although there has been talk of changes to the reclassification
policy, nothing exists in print confirming the conjecture that campus will
no longer fund reclassifications submitted after November 1. Such a change
in policy could seriously disadvantage the Library. T.Leonard will discuss
these issues at the all staff Early Bird presentation on December 7.