Present: T.Leonard (chair), C.Faulhaber, B.Glendenning, P.Iannuzzi, B.Krell
(recorder), L.Leighton, M.Rancer,
A.Ritch, N.Robinson, I.Stirling, K.Wayne, P.Zhou.
Absent: B.Hurley.
Guest: B.Kornstein
A G E N D A
1. Subject Councils (B.Glendenning)
Cabinet discussed the structure of the Subject Councils as established in
1999 and the review group's comments and recommendations a year later in
September 2000. It was noted that the Subject Councils (Sciences, Social
Sciences, Arts/Humanities) differ from the Function Councils (Public
Services, Technical Services, Collections, Administrative Services) in that
they represent disciplines and may serve as open forums to share
information along subject lines. The official review of councils observed
in 2000 that the "variant focus of the three subject councils,
especially SSC and AHC, seems to be a problem," and recommended at that
time that the subject councils would work better for information sharing
than as formal advisory bodies, and that the Arts/Humanities and Social
Sciences AULs attend the meetings. Currently, attendance and full
participation are problematic in the Social Sciences Council. Today's
review by Cabinet offered several options for altering the meeting
schedules, including tentatively meeting less often, combining two councils
with bi-monthly meetings or meeting together quarterly. A.Ritch will be
attending a Social Sciences Council meeting on November 29 to discuss
membership and goals/objectives.
2. Budget Outlook & Hiring Freeze (T.Leonard)
T.Leonard summarized the work begun by the Admin group to develop a
structure for considering the Library's open positions in light of the
hiring freeze. Admin agreed that criteria would be applied to librarian
and non-librarian positions on 19900 funds, noting that positions supported
by non-19900 funds are not subject to the hiring freeze. A series of
meetings will be held to discuss the hiring freeze and gather as much input
as possible from library staff. The Admin group will meet with C.Faulhaber
and P.Zhou on November 20 to discuss staffing and essential
positions. Roundtable will discuss the budget outlook and hiring freeze at
a special meeting on November 26. An all staff Early Bird is scheduled
for December 7. Individual units are encouraged to meet and discuss
creative ways for continuing the essential work within their areas of
responsibility.
The Library cannot determine what to cut without knowing the budget targets
for 2002-03. All campus units have been told to expect these figures for
cuts in mid-January. One educated guess is that we will have to give up
10% of our operational budget, approximately $2 million. This permanent
reduction would about equal all our open positions. Key consideration will
be given to reassigning qualified and willing individuals to essential
positions, combining elements of vacant positions to take advantage of
multiple qualifications, hiring outstanding candidates with skills in many
operational areas, maintaining balance and not disadvantaging units with a
disproportionate number of vacancies, balancing junior and senior
positions, and using limited appointments where possible to maintain
flexibility.
3. Fundraising Plans for Doe Annex Project (C.Faulhaber)
The Annex Surge Planning Committee has developed five scenarios for the Doe
Annex Project. C.Faulhaber estimates that $70-78 million will be needed to
fund the Bancroft project for Bancroft enhancements in Doe Annex and the
underground addition. The Friends of The Bancroft Library have expressed
their willingness to pay for a development officer with Friends (non-19900)
monies. The university librarian wants to proceed in stages with the Doe
Annex plans relating to Bancroft and the augmented services for
undergraduates in that library and in Doe-Moffitt. C.Faulhaber will
prepare a report for D.Duer and the Library's Development Office.