CABINET
August 30, 2001
1:30-3:00 p.m.
Krouzian Room
Present: T.Leonard (chair), C.Faulhaber, B.Glendenning,
B.Hurley, P.Iannuzzi, B.Krell (recorder), L.Leighton, M.Rancer,
A.Ritch, N.Robinson, I.Stirling, K.Wayne, P.Zhou.
ANNOUNCEMENTS
Cabinet toured Bancroft Library on August 30, and will tour the East Asian
Library and the Center for Chinese Studies on September 25.
T.Leonard attended the e-Berkeley Steering Committee today and circulated
to Cabinet the e-berkeley logo pin. VC Mitchell (Business and
Administrative Services) reported on the problems with e-travel, one of the
top priority initiatives. It was announced that the Interactive University
has won an award for its K-12 outreach program.
C.Faulhaber announced that Bancroft employee David Kessler and his wife
will be interviewed by Today on August 31. The Kesslers' house was
destroyed in the 1991 Oakland hills fire.
K.Wayne reported that the Hearst Museum will de-accession many of its
Victorian American plaster casts, formerly used as teaching devices. The
development committee will be referred to P.Iannuzzi regarding possible
placement in Doe-Moffitt. B.Glendenning expressed interest in one of the
casts for the Education/Psychology Library.
A reminder regarding the confidentiality of all Cabinet discussions. In
order to encourage candid discussions of the issues brought before Cabinet,
all Cabinet discussions will remain confidential. Decisions made by Cabinet
will be reported in the minutes issued on a timely basis to all library
staff. Archives of the back issues of Cabinet minutes are maintained on the
library web at: http://www.lib.berkeley.edu/Staff/Cabinet/cabinetmin.html
Cabinet members are not advocates for the groups they represent. Rather,
each Cabinet member is to take the broader view and consider what's best
for the library as a whole.
A G E N D A
1. Report on Harvard Leadership Institute --T.Leonard, P.Iannuzzi
T.Leonard and P.Iannuzzi reported on their week at the Harvard Leadership
Institute, where management questions were viewed through four
frames: Structural; Human Resources; Political; Symbolic. This
methodology might be compared to the Whole Brain Model that defines work
styles as Logical, Organized, Creative, and Interpersonal. The program
used a case study learning method, and cases were quite specific. The
limitation of the program was the enormous diversity of library problems
and many of the attendees were only familiar with smaller operational units.
Two noteworthy observations from Patty:
--Managing in bad times can be effective in moving an organization forward
by challenging the boundaries and increasing creativity.
--With no strategic plan in place, the budget becomes the de facto plan.
2. Budget Prospect and Opportunities --T.Leonard
T.Leonard stated that he hoped to learn more about the budget at his
meeting with EVC&P Gray on August 31, and that the Library's budget is in
good shape primarily due to our salary savings.
Last year, the Library decided that 7.5 FTE Technical Services positions
were needed to keep pace with collections processing, and thus a
priority. It appears that we can fund 6 FTE with our own resources. The
Backlog Committee (L.Leighton, D.deLorenzo, P.Zhou) will determine how best
to use this 6 FTE and will make their recommendations to the UL and
Cabinet, taking into consideration the needs of the Music Library.
A limited amount of money will be available for one-time expenditures, and
the Admin group plus C.Faulhaber and P.Zhou will meet on September 5, to
discuss the allocation.
In addition, development of a sustainable plan for digitization will be
discussed at a future Cabinet meeting.
M.Rancer distributed a working draft of the Library's operating budget,
noting three differences from earlier drafts: the operating margin is
slightly smaller; the unrestricted endowment income continues to
rise; the permanent salary commitments are also rising. Mike will run
individual unit reports on permanent GA to determine how much was spent
last year, then propose a reallocation.
3. Annex Surge Planning (ASP) and Bancroft Tour Update --C.Faulhaber,
B.Hurley, P.Iannuzzi
B.Hurley reported that the ASP group met on August 29, formally accepted
their charge, and began working on various scenarios versus funding
options. The three prime scenarios all include the moves out of Doe Annex
and moves back into the Annex with the same space, less space, or more
space (given an ability to build underground eastward). Building
underground would only produce more space for Bancroft; other units would
maintain status quo. Ray Shiflett from campus Space Management and Capital
Projects has been invited to attend the next ASP meeting to discuss
temporary locations on campus for possible surge space.
It will be extremely expensive to move the Bancroft collection and the
Library Systems computer room equipment. It was emphasized that the more
complex the seismic project, the more campus must be sensitive to the need
for campus assistance with funding. All is contingent upon passage of a
bond measure, but library planning must proceed due to the very short time
line for completion of the surge moves, if they do occur. The most
valuable treasures are in Bancroft Library and consideration will be given
to moving the collection off campus for interim safety. The most immediate
needs in the Bancroft building are for roof and heating/ventilation system
replacements.
4. Agenda for T.Leonard Meeting with EVC&P Gray on 8/31 --T.Leonard
At his meeting on August 31 with EVC&P Gray, T.Leonard will discuss the
following items: the budget; the East Asian Library complexities; Doe
Annex in general; and the minor cap budget proposal for the Doe reference
area.
5. Library Training Program --M.Rancer
M.Rancer presented to Cabinet a Library Training Proposal developed by
K.Starkweather in consultation with campus trainers and outside
consultants. This proposal focuses on human resources training, while the
Doe-Moffitt training is more subject content/library based. There are
additional training needs for computer/web skills development.
Cabinet has already agreed that training is a top priority and recommends
that the Organizational Development Subcommittee (Org Dev) push forward
with its training needs assessment now in-progress. L.Leighton thinks the
Org Dev assessment of training needs library-wide will not be completed
before the end of Fall Semester, but it could be prepared for presentation
to the new library training coordinator.
6. Management Skills Assessment Program (MSAP) --M.Rancer
The Management Skills Assessment Program (MSAP) is back and will be held
this year December 3-7, at the Asilomar Conference Center in Pacific
Grove. The program is designed for those wishing to enter or expand their
role in management. A general announcement has been made to all library
staff, and additional information and applications are on the MSAP web site
at: http://MSAP.ucdavis.edu
The program fee is $800. Deadline for applications is September 21, 2001.
--=====================_28022454==_.ALT
Content-Type: text/html; charset="us-ascii"
CABINET
August 30, 2001
1:30-3:00 p.m.
Krouzian Room
Present: T.Leonard (chair), C.Faulhaber, B.Glendenning,
B.Hurley, P.Iannuzzi, B.Krell (recorder), L.Leighton, M.Rancer,
A.Ritch, N.Robinson, I.Stirling, K.Wayne, P.Zhou.
ANNOUNCEMENTS
Cabinet toured Bancroft Library on August 30, and will tour the East
Asian Library and the Center for Chinese Studies on September 25.
T.Leonard attended the e-Berkeley Steering Committee today and circulated
to Cabinet the e-berkeley logo pin. VC Mitchell (Business and
Administrative Services) reported on the problems with e-travel, one of
the top priority initiatives. It was announced that the Interactive
University has won an award for its K-12 outreach program.
C.Faulhaber announced that Bancroft employee David Kessler and his wife
will be interviewed by Today on August 31. The Kesslers’ house was
destroyed in the 1991 Oakland hills fire.
K.Wayne reported that the Hearst Museum will de-accession many of its
Victorian American plaster casts, formerly used as teaching
devices. The development committee will be referred to P.Iannuzzi
regarding possible placement in Doe-Moffitt. B.Glendenning
expressed interest in one of the casts for the Education/Psychology
Library.
A reminder regarding the
confidentiality of all Cabinet discussions. In order to encourage candid
discussions of the issues brought before Cabinet, all Cabinet discussions
will remain confidential. Decisions made by Cabinet will be reported in
the minutes issued on a timely basis to all library staff. Archives of
the back issues of Cabinet minutes are maintained on the library web
at:
http://www.lib.berkeley.edu/Staff/Cabinet/cabinetmin.html
Cabinet members are not advocates for the groups they represent.
Rather, each Cabinet member is to take the broader view and consider
what's best for the library as a whole.
A G E N D A
1. Report on Harvard Leadership Institute --T.Leonard,
P.Iannuzzi
T.Leonard and P.Iannuzzi reported on their week at the Harvard Leadership
Institute, where management questions were viewed through four
frames: Structural; Human Resources; Political;
Symbolic. This methodology might be compared to the Whole Brain
Model that defines work styles as Logical, Organized, Creative, and
Interpersonal. The program used a case study learning method, and
cases were quite specific. The limitation of the program was the
enormous diversity of library problems and many of the attendees were
only familiar with smaller operational units.
Two noteworthy observations from Patty:
--Managing in bad times can be effective in moving an organization
forward by challenging the boundaries and increasing creativity.
--With no strategic plan in place, the budget becomes the de facto
plan.
2. Budget Prospect and Opportunities --T.Leonard
T.Leonard stated that he hoped to learn more about the budget at his
meeting with EVC&P Gray on August 31, and that the Library’s budget
is in good shape primarily due to our salary savings.
Last year, the Library decided that 7.5 FTE Technical Services positions
were needed to keep pace with collections processing, and thus a
priority. It appears that we can fund 6 FTE with our own
resources. The Backlog Committee (L.Leighton, D.deLorenzo, P.Zhou)
will determine how best to use this 6 FTE and will make their
recommendations to the UL and Cabinet, taking into consideration the
needs of the Music Library.
A limited amount of money will be available for one-time expenditures,
and the Admin group plus C.Faulhaber and P.Zhou will meet on September 5,
to discuss the allocation.
In addition, development of a sustainable plan for digitization will be
discussed at a future Cabinet meeting.
M.Rancer distributed a working draft of the Library’s operating budget,
noting three differences from earlier drafts: the operating margin
is slightly smaller; the unrestricted endowment income continues to
rise; the permanent salary commitments are also rising. Mike
will run individual unit reports on permanent GA to determine how much
was spent last year, then propose a reallocation.
3. Annex Surge Planning (ASP) and Bancroft Tour Update
--C.Faulhaber, B.Hurley, P.Iannuzzi
B.Hurley reported that the ASP group met on August 29, formally accepted
their charge, and began working on various scenarios versus funding
options. The three prime scenarios all include the moves out of Doe
Annex and moves back into the Annex with the same space, less space, or
more space (given an ability to build underground eastward).
Building underground would only produce more space for Bancroft;
other units would maintain status quo. Ray Shiflett from campus
Space Management and Capital Projects has been invited to attend the next
ASP meeting to discuss temporary locations on campus for possible surge
space.
It will be extremely expensive to move the Bancroft collection and the
Library Systems computer room equipment. It was emphasized that the
more complex the seismic project, the more campus must be sensitive to
the need for campus assistance with funding. All is contingent upon
passage of a bond measure, but library planning must proceed due to the
very short time line for completion of the surge moves, if they do
occur. The most valuable treasures are in Bancroft Library and
consideration will be given to moving the collection off campus for
interim safety. The most immediate needs in the Bancroft building
are for roof and heating/ventilation system replacements.
4.
At his meeting on August 31 with EVC&P Gray, T.Leonard will discuss
the following items: the budget; the East Asian Library
complexities; Doe Annex in general; and the minor cap budget
proposal for the Doe reference area.
5. Library Training Program --M.Rancer
M.Rancer presented to Cabinet a Library Training Proposal developed by
K.Starkweather in consultation with campus trainers and outside
consultants. This proposal focuses on human resources training,
while the Doe-Moffitt training is more subject content/library
based. There are additional training needs for computer/web skills
development.
Cabinet has already agreed that training is a top priority and recommends
that the Organizational Development Subcommittee (Org Dev) push forward
with its training needs assessment now in-progress. L.Leighton
thinks the Org Dev assessment of training needs library-wide will not be
completed before the end of Fall Semester, but it could be prepared for
presentation to the new library training coordinator.
6. Management Skills Assessment Program (MSAP)
--M.Rancer
The Management Skills Assessment Program (MSAP) is back and will be held
this year December 3-7, at the Asilomar Conference Center in Pacific
Grove. The program is designed for those wishing to enter or expand
their role in management. A general announcement has been made to
all library staff, and additional information and applications are on the
MSAP web site at:
http://MSAP.ucdavis.edu
The program fee is $800. Deadline for applications
is September 21, 2001.
--=====================_28022454==_.ALT--