Present: T.Leonard (chair), C.Faulhaber, B.Hurley, P.Iannuzzi, B.Krell
(recorder), L.Leighton, A.Ritch, N.Robinson, K.Wayne, P.Zhou.
Absent: B.Glendenning, M.Rancer, I.Stirling.
ANNOUNCEMENTS
Permission has been given for the Library to recruit for a Director of
Human Resources at the MSP-I level. The recruitment process will proceed
immediately with the formation of a search committee led by Tom Leonard.
Permission was granted to begin the process of replacing Amy Russell
(LAII-Supr) who recently resigned her position as Circulation Supervisor in
the Environmental Design Library and whose last day will be September 7.
A meeting is scheduled for early August to discuss the Doe Core space and
the well-developed plans for the Visual Arts Library.
The Staff Lounge Committee has been asked to prepare a budget for posters
and frames for the staff lounge. The committee will decide which posters
to use.
Interviews are in progress for the position of Head of Research, Reference,
and Collections. Staff are urged to look at the RRC website for
information about the organizational changes in that area.
A G E N D A
1. Release Time for Training and Development --L.Leighton
In response to Cabinet's request that the Organizational Development
Subcommittee look at the issue of release time for staff professional
development, Lee Leighton presented the draft "Charge to UCB Library
Working Group on Release Time for Training and Development" (6/26/01). The
working group will be charged to review existing guidelines, determine
whether a single guideline can be developed for all library employees, and
recommend policies for approving release time.
Cabinet suggested that the charge be more specific about the desired
outcomes to establish clear overall guidelines for supervisors to use and
provide the infrastructure for staff to utilize professional development
opportunities, all within the context of employees completing their primary
job assignments. Cabinet thanked Org Dev for preparing this draft and
requested that Lee Leighton and Peter Zhou discuss the recommended changes
with Org Dev and bring back a revised draft for Cabinet's approval.
2. Annex Surge Planning Task Force (ASP) --T.Leonard, C.Faulhaber
The Library has been informed that Office of the President (OP) will supply
$11.2 million in funding for seismic work on Doe Annex (Doe Step 4). Funds
will be released in stages for: preliminary plans 2002-03; building
drawings 2003-04; and construction to begin 2004. Because the timelines
are short, Tom Leonard has appointed a task force co-chaired by Bernie
Hurley and Charles Faulhaber. Other task force members are Tony Bliss,
Dave Duer, Patty Iannuzzi, and Fred Yasaki. The task force will begin
meeting immediately to formulate surge plans for the Doe Annex seismic
renovation.
3. Formation of Working Group on Backlogs in Campus
Libraries --T.Leonard, L.Leighton
Tom Leonard suggested that it might be useful to form a working group to
discuss a common course of action to manage the backlogs in campus
libraries. Tom will work with Lee Leighton to draft a charge for a small
group to inventory the problem and recommend solutions. Lee will convene
the group (L.Leighton, D.deLorenzo, P.Zhou) for a short process during the
next couple months to analyze the backlog problems. Cabinet and Roundtable
can then prioritize the most pressing problems before presenting the
information to faculty for their input.
4. Report on Fund-raising --T.Leonard
Tom Leonard distributed a "Comparison Report of Gifts to the Library" that
reflected the growth in annual funds (restricted and unrestricted) over the
period 1990/91 2000/01. Gifts to the Library have increased from $300,000
in the early 1990s to over $1,000,000 in the late 1990s, and topped
$1,400,000 in 2000/01.
5. Salary Savings --T.Leonard, B.Hurley
Cabinet was reminded that the budget "salary savings" are estimated, and
that these estimated "savings" are captured at the beginning of the budget
process and allocated out at the end of the budget process. Monies that
are budgeted for salaries but not expended throughout the fiscal year are
allocated to a pool of money for use librarywide. When Admin gives
approval for a unit to recruit for a vacancy, the unit retains the "open"
position but the unused funding for that position is put into a pool for
one-time projects. Cabinet prioritizes the librarywide list of one-time
projects and determines how to allocate the pooled funds. It was noted
that Admin may choose to provide temporary "bridge funding" for units until
critical vacancies are filled. Operational contingency funds may also be
available for critical needs.