Present: T.Leonard (chair), C.Faulhaber, B.Hurley, P.Iannuzzi, B.Krell
(recorder), L.Leighton, M.Rancer, A.Ritch, N.Robinson, I.Stirling, P.Zhou.
Absent: J.Roberts, M.Ternberg.
Guests: T.Johnson, D.Sommer, E.Woods, F.Yasaki.
ANNOUNCEMENTS
T.Leonard distributed UC Library statistics compiled by Office of the
President and asked that Cabinet review the numbers and forward any
comments to him.
C.Faulhaber reported that Octavo Corp was filming a pilot program in
Bancroft Library for a series on "The Great Libraries of the World", the
rough cut version of which will be shown at the American Library
Association conference in San Francisco. The producers are in search of
sponsorship for the series.
M.Rancer announced that for FY 2001-02, campus has approved $61,500 (less
20% for benefits) to the Library to fund our our Staff Workload Mitigation
request for a full-time Administrative Analyst in the Library Human
Resources Department and $126,000 for the Student Employment Incentive
Program (SEIP) request. The Library will augment the campus' SEIP funding
to cover the student wage increases approved last year by the Library.
P.Iannuzzi reported that the Library is negotiating with Summer Sessions
for enhanced funding to provide weekend library services for students
enrolled in summer classes, since summer registration this year is
substantially greater than last year.
P.Iannuzzi expects that the floor plans for the Reference Center on the
second floor of Doe Library will be signed soon, perhaps within a week.
A G E N D A
1. Organizational Development: Subcommittee Update and Budget
Priorities --D.Sommer
Debby Sommer gave an update on the recent activities of the Organizational
Development Subcommittee. She thanked Cabinet for the funding and Lori
Foster for coordinating with the American Library Association (ALA) to
obtain passes for 165 library staff to attend exhibits at this year's ALA
conference in San Francisco. Org Dev would like feedback from staff who
attend the ALA exhibits and urged that the Library consider providing
similar support in the future for staff to attend local ALA events.
Org Dev requested input from staff regarding the Action Initiatives. Most
responses concerned respect, courtesy, and consultation items without
price tags.
The second Maslach Job Stress/Job Satisfaction Survey is
pending. Professor Maslach and Barclay Ogden have met, and Org Dev will
bring the survey to Cabinet when details have been worked out. When the
survey is ready, Cabinet will issue a call for volunteers to work on the
survey project.
The subcommittee is working on the question of release time for job-related
classes. Cabinet asked Org Dev to look at developing a policy and
recommended guidelines that would be equitable across library units. Debby
expects that the complicated question may require a charge to a workgroup
to resolve all the related issues.
Org Dev members attended the Sam Kaner workshop on team-decision making, to
decide if the Library should invite Mr. Kaner to present a workshop for
Roundtable. Since one of Roundtable's primary functions is to provide
two-way communication between library administration and staff, Org Dev has
submitted a budget request for a phased project on communication
facilitation, including a workshop by Mr. Kaner.
The subcommittee will seek an immediate replacement for member Betsy Llosa,
who has accepted employment in another department and will be leaving the
Library. In the fall, Charles Faulhaber's appointment to the Committee on
Academic Planning and Resource Allocation (CAPRA) will necessitate
replacing him on the Organizational Development Subcommittee, but he will
continue to serve on Org Dev throughout the summer.
Debby submitted the subcommittee's budget requests for the following projects:
--Communication/effective meetings/facilitator training
--Library-wide training needs assessment
--Staff non-cash recognition program
--Library-wide training (various)
--Ergonomic evaluations
These budget requests will be included with all others to be reviewed and
prioritized by the Cabinet Budget Subgroups.
2. Budget 2001-02: Begin review of subgroup lists of budget
requests --M.Rancer
Ty Johnson and Elise Woods attended the Cabinet meeting to assist with this
year's budgeting process. Mike Rancer introduced Ty Johnson, the
new Library Budget Analyst, who distributed a spreadsheet containing the
summary of budget requests as a model structure for organizing this year's
budget requests from the various library units. The budget requests,
submitted by units through their AUL/Directors, were categorized as New
Initiatives, Furniture and/or Facilities, and Equipment. Cabinet suggested
that Ty add to the spreadsheet another column for "Allocations" and a
"Miscellaneous" category for requests submitted on behalf of the Councils
and Task Forces. Ty will incorporate the suggested revisions and edit the
spreadsheet to ensure that all requests are included. Elise distributed to
each Cabinet member a packet containing budget requests in all the various
categories.
Next, each AUL/Director gave a short oral presentation regarding their
priorities in each of these categories: New Initiatives, Furniture and/or
Facilities, and Equipment. AUL/Directors will email to the Cabinet
reflector their priorities as discussed in today's meeting and their lists
of "funded" but "still pending" projects from last year. The Budget
Subgroups will consider these priorities when conducting their assessments
of the budget requests to determine which proposals to recommend for funding.
The Budget Subgroups will convene and assess the budget
proposals. Assignments as follows:
New Initiatives: Bernie, Lee, Milt
Furniture/Facilities: Isabel, Peter, John, Alan
Equipment: Patty, Charles, Nick
Staff Support: Elise, Ty
Resources to all groups: Tom, Mike
The Furniture/Facilities Subgroup members were asked to include Fred Yasaki
in their meetings to provide cost analyses. Ty and Elise can attend the
various subgroup meetings to answer questions and take notes. Mike will be
available to each of the Budget Subgroups to recommend alternate funding
sources.
Budget Subgroups should complete their reviews and prepare budget
recommendations for presentation to Roundtable (final draft review 6/28)
and Cabinet (draft budget 6/21; budget adoption 6/28).