Present: C.Faulhaber, B.Hurley (chair), P.Iannuzzi, B.Krell (recorder),
M.Rancer, A.Ritch, J.Roberts, N.Robinson, D.Sommer (guest),
I.Stirling, M.Ternberg, P.Zhou.
Absent: L.Leighton, T.Leonard
ANNOUNCEMENTS
The Library joined the campus celebration of "Take Your Child to Work Day"
and it was a rousing success thanks to volunteers throughout the Library
who served treats, made name tags, read stories, talked about their jobs in
the library, and offered tours of their work areas for the
children. Special thanks go to Cam Olen, Betsy Llosa, Patty Iannuzzi, and
other members of the Organizational Development Subcommittee and Library
Human Resources Department for their inventiveness in organizing this
year's Library events.
A G E N D A
1. Organizational Development Subcommittee Update --D.Sommer
At the morning meeting of Roundtable, Debby Sommer gave a brief update of
the Organizational Development Subcommittee's current activities and asked
for staff feedback and assistance in selecting the most important action
items to recommend for immediate implementation.
Debby brought to Cabinet the subcommittee's recommendation to conduct a
second job satisfaction survey this summer using Professor Maslach and her
colleagues in Canada, as a follow-up to the baseline survey conducted in
1999. Cabinet approved the $20,000 estimated cost that will be funded by
the Library's one-time contingency funds. In reviewing "Ideas for Action"
in the Organizational Culture Committee's final report, Org Dev has
identified training as a primary need in the Library and has consulted with
Katherine Mitchell on developing a library-wide training program. Org Dev
is investigating the essentials of a training needs assessment for the
library and will present Cabinet with the budgetary requirements to hire a
training consultant.
Cabinet emphasized the importance of moving forward from discussion of
statements of purpose and values to identification of actions items to
pursue. Cabinet is anxious to receive Org Dev's recommended projects for
action along with the corresponding budget requests for
implementation. Org Dev will prioritize the action initiatives list and
present Cabinet with the top "quick win" actions. Debby will continue with
monthly reports to Cabinet.
2. Maximum Occupancy (250) for Morrison Room --M.Rancer
Mike Rancer brought to Cabinet's attention the serious public safety
violation that exits if fire and emergency exits are blocked by over
crowding in the Morrison Room in Doe Library. To avoid citation from the
Fire Marshall, the Library must adhere to the maximum room occupancy of 250
persons for Morrison. Cabinet urged that outsiders wishing to use the
Morrison be informed of the occupancy limit and that the Library move away
from indiscriminate use of Morrison for library meetings and select venues
appropriate to the gatherings. Other recommended locations for meeting
space mentioned were 303 Doe, Stone and Krouzian Rooms in Bancroft, the
Maude Fife Room in Wheeler, and the Toll Room at Alumni House.
3. Finalize Steps to Issue Budget Call to Roundtable --M.Rancer
Mike Rancer discussed elements of this year's budget call at the morning
meeting of Roundtable. He informed Roundtable members that calls will be
issued for Equipment (amounts over $1500), Furniture and/or Facilities, and
New Initiatives. No calls will be issued for new positions, GA, or S&E,
and units should respond to their AUL/Directors with proposals that
subsequently will be reviewed and ranked by Cabinet subgroups. Mike (or
the Library Business Office staff) will distribute summary level GA and S&E
reports to library units.
Cabinet reviewed the budget schedule, forms, and assignments to
subgroups. Budget calls will go out by May 7, with responses to
AUL/Directors due May 24. Cabinet will review the total dollar amounts
requested for the various budget categories and make necessary revisions at
its meeting on May 24. On May 31, Cabinet will begin reviewing the
subgroup recommendations and expects to review a first draft budget on June
14. The final draft budget will be presented to Roundtable on the morning
of June 28, before its adoption by Cabinet later that day.
[Meeting adjourned at 2:30 p.m.]