Present: T.Leonard (chair), C.Faulhaber, B.Hurley, P.Iannuzzi, B.Krell
(recorder), L.Leighton, M.Rancer, J.Roberts, I.Stirling, M.Ternberg, P.Zhou.
Absent: A.Ritch, N.Robinson.
A G E N D A
1. Mellon Journals Study Funding & CDL California International & Area
Studies Project (C.Faulhaber)
Charles Faulhaber consulted with Cabinet to determine whether residual
interest from the Mellon SCAN grant might be used to help fund the CDL
California International & Areas Studies Project. Cabinet agreed that the
Library would reinvest its share of the funds to support the CDL/IAS
project. It was generally agreed that the Library could cooperatively
support the CDL digital efforts, thus strengthening the co-library
relationship. Charles will forward information to Tom Leonard, who will
discuss the proposal with Beverlee French at their meeting on April 17.
2. Update on Visiting Scholars (I.Stirling)
Isabel Stirling reported that discussions are continuing with the Graduate
Division, and the Visiting Scholars Proposal is not quite ready for
presentation to Cabinet. She thanked Bernie Hurley, Lee Leighton, and Tom
Leonard for their contributions to the proposal. The Library expects to
continue charging a fee of $100 for visiting scholar services and expand
their library privileges. The Library is concerned with the impact on
library resources by the Visiting Scholars Program, but the program
provides a steady revenue stream of approximately $56,000 per year to the
Library. It was noted that Graduate Division determines visiting scholar
status, and the visiting scholar must pay the requisite library fee or, in
some cases, the academic department pays the fee on behalf of the visiting
scholar. The Graduate Division may decide to add an additional fee for
services they provide to visiting scholars. This topic will be on the
Cabinet agenda again in the near future.
3. PEAS Manager Position Description Draft (B.Hurley, I.Stirling)
Bernie Hurley and Isabel Stirling drafted a job description for the
position of Public Service Access Systems Manager that was presented to
Cabinet for review. As recommended by the PEAS Committee, the PEAS Manager
will be a full-time position reporting to the AUL/Director for Public
Services, and will be "the lead manager for public service systems design,
implementation, education and evaluation." The position classification
level and salary are yet to be determined. With minor changes, Cabinet
approved the position description.
4. ALA Exhibit Passes (L.Leighton)
Staff across the library have expressed interest in attending the ALA
exhibits when this year's conference comes to San Francisco in June. The
exhibit passes cost $20 each. Cabinet decided that the Library will obtain
200 exhibit passes. Lee Leighton will ask Cam Olen, chair of the Staff
Development Committee, to contact ALA about possible discounts.
Staff must obtain supervisor's approval for time off work to attend AND
either obtain an exhibit pass and pay own transportation OR attend the
entire conference and ask for reimbursements using established
procedures. It was noted that there will be no advance payment of
registration fees or other ALA related expenses.
5. Budget Categories for FY 2001-02 (M.Rancer)
Mike Rancer distributed handouts of the working draft of the Library's
Operating Budget, a summary forecast of FY 2001-2003. Cabinet discussed
various budget categories, which were created during last year's budget
development process, for possible adjustments during this year's budget
process.
Cabinet decided that there will be no budget call for positions this
year. Provisions for all 14 new positions approved by Cabinet during last
fiscal year are included in the Permanent Salary Commitments category.
There will be no call for GA, since the General Assistance provision for
student workers seems adequate for current staffing needs. Instead, unit
heads will be advised to consult with their AULs concerning additional GA
staffing requirements.
Calls will be issued for Equipment, Furniture and/or Facilities, and New
Initiatives. Equipment requests are intended for equipment costing more
than $1500. [Note: This level has been established by campus
authority. Items costing less than $1500 are considered Supplies &
Expenses. Equipment requests for less than $1500 will be referred to the
appropriate AUL/Director for use of S&E funds.] Mike will ask Fred Yasaki
to provide lists of estimated costs and current/pending facilities
projects. Proposals for New Initiatives must clarify whether funding is
one-time or recurring, and pending initiatives approved last year will be
reviewed to determine if the projects are still viable or have been abandoned.
Funding for Staff Development (librarian/other professional/staff) are
projected over the 3-year period. The Training category is yet unfunded and
must be reviewed again this fiscal year.
The Systems Contingency fund would be more aptly named the GLADIS
Replacement Fund with allocations over a 3-year period. Bernie also noted
that after next year the Library will have to pay for monthly campus
network charges for new connections.
Cabinet decided to leave the University Librarian Discretionary category
unfunded and use the Library's one-time funds for Operations Contingency
for any unexpected expenditures.
April 19: Cabinet will discuss the budget calls to be issued to Roundtable.
April 26: Roundtable budget discussion.