Present: T.Leonard (chair), C.Faulhaber, B.Hurley, A.Jensen, B.Krell
(recorder), L.Leighton, M.Rancer, A.Ritch, J.Roberts, I. Stirling,
M.Ternberg, P.Zhou.
Guests: D.Duer, D.Sommer, K.Starkweather.
Absent: P.Iannuzzi.
ANNOUNCEMENTS
--Tom Leonard announced that he would be meeting with EVCP Gray on March
20, and invited Cabinet to share any pressing issues for discussion in that
meeting.
--Charles Faulhaber reported that campus has express interest in a project
and may contribute funding for the feasibility study for the disabled
access ramp to the entrance Bancroft Library.
--John Roberts reported that the Music building plan is going forward with
the provision that all the outstanding issues must be resolved by
mid-April. Dean Hexter has been extremely supportive of the building plan
and the Capital Projects staff are submitting options to Vice Provost Webster.
--Ann Jensen announced that Sciences Council held its election and Nick
Robinson was selected as the new chair. Nick will serve as chair of
Sciences Council from April 1, 2001 to July 2003, and will begin attending
Cabinet meetings on March 22.
--Peter Zhou reported that the EAL and Studies Center Building Program
Committee met. The original library space planning has under calculated
space need for the collections, and the recommendation is for compact
shelving on the entire first floor.
--The courts have released the Tibetan Collection. Several campus units
(Pacific Film Archive, Berkeley Art Museum, Bancroft Library, and East
Asian Library) are designated recipients of the gift. A campus space must
be obtained for sorting and storing materials in the collection.
--Preservation was authorized to hire a temporary Administrative Assistant
I to work at the Photographic Services Desk for five months, .49 to .60
FTE, to fill a suddenly vacated position already funded on non-19900 funds.
--Long Business and Economics Library was authorized to recruit for a
Library Assistant II to serve as a Circulation Desk and Technical
Processing Assistant, replacing a Library Assistant III, Karen Murphey, who
has retired.
A G E N D A
1. Subcommittee on Organizational Development Update --D.Sommer
The Subcommittee on Organizational Development held its first
meeting. Chair Debby Sommer reported that the group is focusing on two
time critical issues: the second Maslach job satisfaction survey and the
recruitment for the LHRD director position. Barclay Ogden has agreed to
serve as consultant to the subcommittee and lead the Maslach survey
process. The subcommittee expressed strong interest in contributing to the
recruitment process for the LHRD director. Mike Rancer noted that a search
committee will be formed for the director position and that the HR training
assistant position would become part of the budget planning process.
The subcommittee has contacted Edith Ng and Katherine Mitchell to work with
them on how to move from planning to action and will provide progress
reports to Cabinet either by e-mail or at the Cabinet meetings. Tom
Leonard remarked that Cabinet awaits the subcommittee's recommended ideas
for action.
2. Take Your Child to Work Day --K.Starkweather
The Berkeley campus is supporting the national "Take Your Child to Work
Day" celebration on Thursday, April 26, 2001. All faculty and staff are
encouraged to participate. In past years, the Library provided story
reading in the Education-Psychology Library and library tours. This year,
campus administration will conduct a mid-day ceremony on Memorial Glade on
behalf of Chancellor Berdahl.
Cabinet decided that the Library should participate and asked Kay
Starkweather to work with Debby Sommer and the Subcommittee on
Organizational Development to canvass library staff for volunteers and
ideas for library activities and report back to Cabinet. [Note: A
proposed schedule of library activities and scheme for managing the process
was presented to Cabinet on March 22.]
3. Fee Remission for Graduate Student Researchers --K.Starkweather
Kay Starkweather distributed to Cabinet the campus policies regarding the
Graduate Student Fee Remission Program. Very specific policies are in
place. Graduate Student Researchers whose appointments are less than 24%
time are not entitled to fee remission. Those with appointments of 24-45%
receive partial fee remission, and those whose appointments are greater
than 45% receive full fee remission. It is essential that all GSR time is
carefully tracked and managed. LHRD has recommended that the Library use
the ____Assistant series with competitive salaries to compensate for the
specialized skills performed by these workers.
Cabinet requested that Kay prepare a proposal with guidelines for library
units heads who require special skills and who might consider hiring
graduate student researchers. Consideration should be given for
maintaining equity across library units. [Note: Kay will present a
proposal to Cabinet on March 29.]
4. Development Report --D.Duer
Dave Duer presented Cabinet with a report on his first 5+ months on the job
as Director of Library Development. He reported that lapsed donors
responded to President Emeritus Clark Kerr's letter in February to Library
Friends emphasizing undergraduate needs, conservation and preservation, and
expanded specialized collections in support of world class research for
graduate students and faculty. The Advancement Committee of the Library
Advisory Board met on March 9, and was very supportive of Tom Leonard's
proposal to renovate the Great Rooms in Doe Library. Fred Hardwick,
University Relations Planned Giving Director, will give a presentation on
planned giving to the Advisory Board on June 1. Dave would like to have a
3-year development plan in place by October for presentation to Cabinet and
the Library Advisory Board.
Some highlights and issues for library development include the Annual Fund
that provides the University Librarian with discretionary funding for
priority needs and also supports the Library Development Office, 180
endowed funds whose current market value exceeds $78 million, special
naming opportunities throughout the physical spaces of the Library, and
opportunities to honor campus achievements and identify the Library as the
Intellectual Commons of Berkeley.
Louise Braunschweiger will retire in June and the development work she has
done will be redesigned to include publications and public affairs. Lark
Ashford has joined the Development Office as Business Manager and will
concentrate on identifying and organizing the gift funds and ensure that
earnings income is available for discretionary needs. Wendy Hanson will
continue direct mail appeals of more than 500,000 letters annually. The
Library Development Office will continue its efforts to target appeals,
which create situations that elicit enthusiastic donor response, and
establish a fiscal stewardship program whereby strong relationships with
donors are maintained.
5. Chemistry Library Facilities --I.Stirling
Chemistry Library is going through a seismic surge and the project has a
funding shortfall of $60-80,000 that needs to be guaranteed for the
contractors to continue work on the Hildebrand space. Isabel Stirling will
consult with Bernie Hurley regarding the number of data ports that are
needed in the new Chemistry space in Hildebrand Hall in order to determine
an accurate cost figure. Cabinet approved an encumbrance against this
year's budget, and Isabel and Mary Ann Mahoney will explore possible donor
funding.
6. Party Dates --T.Leonard
Three possible dates in late April were presented as options for a
reception to be hosted by the University Librarian for librarian selectors,
administrators, and faculty liaisons. The event will be held in the
Morrison Room, 4:00-6:00 p.m. on Monday, April 23, 2001.