Present: B.Hurley, A.Jensen, B.Krell (recorder), L.Leighton, M.Rancer,
A.Ritch, J.Roberts, K.Starkweather (guest), I.Stirling, M.Ternberg.
Absent: C.Faulhaber, P.Iannuzzi, T.Leonard, P.Zhou.
ANNOUNCEMENTS
Ivan Arguelles will be retiring on January 31. After his retirement,
national level bibliographic and authority records for Germanic materials
will cease to be contributed to the Program on Cooperative Cataloging
(PCC). National level PCC records will now be contributed by Cathy Moreno,
Cathy Scheiman, and Esther Fulsaas. Carol Hixson, who is the head
cataloger for the University of Oregon, has agreed to train, supervise, and
review the work of our catalogers until they become proficient in the
creation of PCC national level bibliographic and authority records.
The Library has invited Rick Lugg to come to Berkeley for a presentation on
the latest e-book technology and trends. All library staff are welcome and
encouraged to attend this E-book Workshop scheduled for June 13, 9:00-Noon,
in the Morrison Room. More announcements will be coming out as we get
closer to the date.
A G E N D A
1. Transfer Authority to Units for Student Classification
Levels (K.Starkweather)
Units have expressed interest in managing their student classification
levels. The Library Human Resources Department will transfer this
authority to units, based on recommendations endorsed by the Administrative
Services Council to help reduce the workload in LHRD. K.Starkweather
presented Cabinet with an overview of classification standards and pay
rates and information on the reclassification process for library workers.
Currently, student workers in the Library are classified as Student
Assistant I - Level 1, 2, or 3. Level 1is used for entry to mid-level
workers. It is expected that the majority of student workers will be
classified as Level 1. With a minimum of one semester at this level and
with the ability to work independently on assignments, a student may
advance to the next level. Level 2 is intended for students who are fully
trained and perform specialized tasks requiring advanced training and
experience. Level 3 is reserved for student work leaders who supervise
6-10 student employees, night/weekend supervisors, or student workers whose
work requires special language skills or other advanced expertise.
LHRD recommends that authority for determining appropriate classification
levels for student workers be transferred to units, and that the three
established levels and standards be maintained. Units will define the
students' work and justify classification within the parameters established
for each level. It was noted that the Library must maintain equity
across library units for levels of student work and levels of student
pay; and that the existing distribution of classifications within a unit,
which has been established over the years, should remain fairly stable.
Cabinet endorsed transferring authority to units for student classification
level, with the provision that unit heads must authorize
hiring/reclassifying of students. To expedite processing, unit heads will
email authorization to LHRD following the new procedures which will be
mounted on the Web. Any exceptions to the current guidelines must be
approved by the appropriate AUL/Director. LHRD will present the proposal
to Roundtable for comment prior to final implementation, along with an
Early Bird training workshop on the delegated student classification
process for student supervisors and unit heads.
2. Cabinet Early Bird & Cabinet Subcommittee (A.Jensen)
Discussion was continued from last week's meeting regarding the Cabinet
Early Bird presentation scheduled for February 1, to mark the transition in
the organizational renewal process. A.Jensen and P.Iannuzzi prepared a
draft charge for the new Cabinet subcommittee that will serve as an
advisory body to Cabinet on strategies for implementation of the "Ideas for
Action" developed by the Organizational Culture Committee. Cabinet decided
that subcommittee membership should be for a one-year term with possible
renewal for an additional year and that the chair will be selected after
the subcommittee has been formed.
Cabinet approved the charge for the Cabinet Subcommittee on Organizational
Development which will be discussed further at the Early Bird session.
3. Report on the Review of the LHRD Director's Position (M.Rancer)
In October, a committee was convened to review the LHRD director's position
and to review the focus and organization of the Library Human Resources
Department. The committee has completed its work and prepared its final
report, which has been under review by Cabinet.
Cabinet discussed the detailed recommendations contained within the report
on the LHRD director's position. The review committee's primary
recommendations concern the LHRD director's reporting line, the appropriate
job title/level, and LHRD goals for a library staff development program.
Given the high expectations expressed in this report, Cabinet discussed
ways in which these expectations might be met, including assistance for the
new director in the form of a training coordinator or an organizational
development specialist. Cabinet noted that the addition of any new
positions would demand re-examining the Library's established list of
authorized positions and deciding current priorities. New positions and
programs also require processing through the Library's budget development
process for the allocation of resources.
M.Rancer will schedule a Roundtable discussion for February 8 and begin
preparation of a job description immediately after, based on input from
Roundtable.
4. Library's Budget Submission 2001-02 (M.Rancer)
The Library's Budget Request FY 2001-02 will contain strategic initiatives
for Collections, Undergraduate Services, and the Student Employment
Initiative Program (SEIP). Cabinet approved A.Ritch's draft of the
Collections section of the budget request, and drafts of the Undergraduate
Services and SEIP initiatives will be reviewed at next week's Cabinet
meeting. M.Rancer will bundle the three strategic initiatives into the
required budget request format for review by Cabinet prior to the February
9 deadline.
5. Supplementary Budget Call (M.Rancer)
EVCP Gray issued a supplementary budget call that focuses on administrative
workload and possible new web services. Ideas were solicited from library
staff and various suggestions offered. Cabinet selected a proposal for
technology support submitted by A.Jensen. Cabinet agreed that the
Library's ongoing need for training in new technologies addresses workload
mitigation issues. A.Jensen will outline a proposal for a Training
Coordinator for Library Technologies for possible submission as a
Departmental Staff Workload Mitigation Initiative. Supplemental budget
requests are due to EVCP Paul Gray on February 15.