Present: B.Hurley, P.Iannuzzi, A.Jensen, B.Kornstein (guest), B.Krell
(recorder), M.Rancer, A.Ritch, J.Roberts, I.Stirling, M.Ternberg, E.Woods
(guest).
Absent: C.Faulhaber, L.Leighton, T.Leonard, P.Zhou.
ANNOUNCEMENTS
--On February 1, an Early Bird presented by Cabinet will be held in the
Morrison Room. The program will include a progress report from T.Leonard,
the planned transition of OCC's work to a process for ongoing
organizational renewal, brief updates from the members of admin on
initiatives in their areas, and time for questions.
--M.Rancer attended the January 16th Council of Deans meeting on
T.Leonard's behalf. Enrollment growth planning was on the agenda.
--P.Iannuzzi will represent the Library at a retreat on Strategic Planning
for Enrollment Growth.
A G E N D A
1. Update on Academic Recruitments (B.Kornstein)
B.Kornstein distributed copies of the LHRD spreadsheet on Librarian
Recruitments. The spreadsheet tracks the progress of the librarian
recruitments approved and underway as of January 18. She also provided
copies of the "Librarian Recruitment Checklist" that itemizes the process
from preparation and approval of the job announcement, through recruitment,
screening, selection, hiring, and employment. The detailed and lengthy
process requires LHRD's coordination among all the constituent
interests: the hiring unit, LAUC, CAPA, the AUL or director, council
representatives, and the University Librarian. The checklist was intended
as a guideline to assist LHRD process recruitments more efficiently.
Hiring units and AULs are eager to identiify ways they might help LHRD
expedite processing of the unusually large number of librarian positions
approved for recruitment. Cabinet explored with B.Kornstein various
options and agreed that LHRD, CAPA, the AUL, and Academic Personnel must
collaborate to review the experience criteria and assign the salary range
before posting a job announcement.
Cabinet also decided that:
--LHRD will work from a standard list of LISTSERVs to advertise
positions. The hiring unit will take responsibility for adding specialty
LISTSERVs when appropriate.
--The Interim Academic Personnel Coordinator will no longer have a formal
position on the search/screening committees, but will be available to
advise all groups involved in the process. The search/screening committees
will be responsible for documenting the reasons that candidates are not to
be called for interview. This documentation is necessary in the "Approval
for Hire Request" packet, which goes to the Academic Personnel Office.
--The hiring unit will take responsibility for requesting candidate
references. References may be gathered either through telephone interviews
(possibly conference calls) or through letters, which will slow the
process. Notes from telephone interviews should be summarized and added to
the file as documentation. LHRD will provide sample reference letter
requests, and will have samples mounted on the web.
2. Travel Policy and Implementation Procedures (M.Rancer, E.Woods)
Last year, the Library developed a new "Library
Travel/Training/Development Request" form in conjunction with the newly
adopted library travel policy, which allocated up to $800 per employee per
year for staff professional development training, in addition to any
allocation by LAUC to librarians for their professional development. The
new travel request form was created to simplify the processing of travel
requests. It was designed to be used for these types of
travel/training/development: Professional with LAUC funding; Professional
without LAUC funding; Staff Development (SDC); Administrative; and
Collection Development.
The home page for Library Business Services contains both the
travel/training/development request form and the travel policy under the
heading "Travel/Entertainment/Reimbursement" forms at:
http://www.lib.berkeley.edu/Staff/LBS/
Cabinet also decided last year that the LAUC funding would be used first
for librarian requests, then the professional development funding would be
added to supplement the LAUC amount. Cabinet agreed that the library form
should be used for all professional development travel. The original forms
containing the appropriate AUL authorizations will be forwarded to Library
Business Services with copies to the traveler and the AUL.
--A.Jensen will consult with the LAUC treasurer about the appropriate use
of LAUC vs library forms.
--AULs will communicate the policy and procedures to their units.
--An all staff Early Bird on travel will be scheduled for late February.
3. Continued Discussion of the Cabinet Early Bird & Cabinet
Sub-Group (P.Iannuzzi)
At its last meeting, OCC suggested ideas for the format and content of the
Early Bird that is scheduled for February 1, to mark the transition in the
organizational renewal process. Due to time constraints at today's
meeting, Cabinet will discuss preparations for the Early Bird presentation
by email, A.Jensen and P.Iannuzzi will meet to draft a charge for the new
Cabinet subcommittee, and the discussion of the Early Bird will continue at
the next Cabinet meeting.
4. Review of the Doe-Moffitt Training Group Charge (P.Iannuzzi)
P.Iannuzzi distributed copies of a draft "Charge to the Doe/Moffitt Working
Group on Training". Cabinet approved the charge. The working group will
be asked to recommend an infrastructure for an ongoing Doe/Moffitt training
program, which could evolve into a library-wide program, and present its
final report in April, 2001. Through a self-nomination process, four
members will be selected to serve from Doe/Moffitt staff and two members
from other libraries/units. P.Iannuzzi will distribute the charge to all
library staff and issue the call for self-nominations for membership on
this working group on training.
5. Continued Discussion of the Library's Budget Submission
2001-02 (M.Rancer)
The component parts of the Library's Budget Submission are
works-in-progress. L.Leighton is drafting the Technical Services section
to be incorporated into the Collections Request, which will be compiled by
A.Ritch. P.Iannuzzi has consulted with I.Stirling and F.Yasaki regarding
hours and facilities related items in the Undergraduate Services
Request. M.Rancer is preparing the Student Employment Initiative Program
(SEIP) Request. First draft proposals will be presented at Cabinet on
January 25. Drafts will be reviewed again on February 1. The budget
submission deadline is February 9.
A supplemental budget call addresses the issues of (a) Departmental Staff
Workload Mitigation/Increased Enrollment and (b) E-Berkeley
Initiatives. M.Rancer will survey the administrative services staff and
the Administrative Services Council for suggestions. Cabinet members will
offer some proposal options for discussion at the next Cabinet
meeting. Supplemental budget submissions are due on February 15.
6. Report on the Review of the LHRD Director's Position (M.Rancer)
Continued from last week's meeting and deferred to next week due to time
constraints.