Present: T.Leonard (chair), C.Faulhaber, B.Hurley, P.Iannuzzi, A.Jensen,
B.Krell (recorder), L.Leighton, M.Rancer, A.Ritch, J.Roberts,
I.Stirling, M.Ternberg, P.Zhou.
ANNOUNCEMENTS
--Admin approved a request to increase the hours of Associate Librarian
M.Singh in the Long Business and Economics Library. Her schedule will be
increased by 16 hours per week through May 2001 to staff a one-semester
electronic reference experiment. The increase will be funded by some of
the salary savings accrued from G.Peete's half-time transfer to the Haas
School payroll.
--The Budget Call 2001/02 has arrived with a February 9 deadline for
response. The AULs and directors will receive input from their units, and
Roundtable will conduct a budget discussion at its next meeting on January
11. The Library will factor in new costs related to summer sessions to
pass on to the director of Summer Sessions, who will pay for the extra expense.
--T.Leonard is a member of the campus committee for strategic planning for
enrollment growth that is chaired by Vice Provost Webster (Academic
Planning & Facilities). The committee convenes on January 4 and is
scheduled to meet throughout the spring semester.
--The reorganization of Library Space Planning & Facilities has been
implemented. In the new arrangement, T.Wilcox will be responsible for
facilities in the Doe-Moffitt complex, security, safety, transportation,
warehousing, and the mail room. F.Yasaki will continue to head space
planning and be responsible for construction and architectural projects.
--Two finalists will be interviewed for the position of Library Budget Analyst.
--M.Rancer is working with Library Systems to mount monthly reports on the web.
--In December, M.Rancer attended the UC Management & Leadership Conference
in San Diego and attended a presentation on labor law. He will invite the
speaker to give a presentation to the Library.
--C.Faulhaber announced Bancroft Library's Annual Retreat on January 8, and
invited Cabinet to attend.
--B.Hurley will attend the RLG Cultural Materials Initiative meeting on
January 8.
--R.Beaubien, B.Hurley, and M.Proffitt will attend the 2-day "Making of
America II" workshop in February.
A G E N D A
1. Extending the OCLC Cooperative (L.Leighton)
Cabinet was asked to review the 37-page strategic plan for extending the
OCLC Cooperative that can be found at: www.oclc.org/strategy Over the
next three years, OCLC plans "to transform WorldCat from a bibliographic
database and online union catalog to a globally networked information
resource of text, graphics, sound and motion."
Some highlights of the strategy include:
*Metatada - seek input of metadata from libraries, museums, archives,
professional societies, publishers, and authors.
*Archiving and Content Management establish a digital repository for
electronic materials from library collections, government agencies, and
other sources of electronic content thus increasing access to unique
collections.
*Discovery and Navigation customize users' interface to WorldCat to
facilitate navigation between the library and the Web and provide
around-the-clock, around-the-world reference support.
*Fulfillment create new and enhanced services to help libraries integrate
selection, circulation, interlibrary loan, and direct-buy options.
Cabinet noted that OCLC's ambitious 3-year program would be labor intensive
and may provide an important outsourcing resource for libraries at smaller
schools who choose to subscribe to OCLC's fee-based services.
2. Berkeley's Participation in RLG (B.Hurley)
On November 9, James Michalko, President of the Research Libraries Group
(RLG) met with Cabinet and made a presentation on the priorities and
directions for RLG over the next three years. In the past, Berkeley has
worked closely with RLG, particularly in preservation efforts, and RLG sees
Berkeley as a leader in helping to shape the new technologies. Currently,
B.Hurley is a member of the group reviewing system design for the RLG
Cultural Materials Initiative (CMI) and the Bancroft Library is a member of
the CMI alliance to provide content.
Cabinet endorsed the Library's continued collaboration with RLG. T.Leonard
will respond to RLG regarding Berkeley's continuing commitment to provide
Bancroft materials for the CMI project and assistance in helping RLG to
develop new technologies.
3. Organizational Renewal: Discuss OCC's Report and
Recommendations (P.Iannuzzi)
OCC prepared a summary report for Cabinet which defined the key components
for continuing the organizational renewal process in the Library, including
options for an infrastructure for ongoing organizational
renewal. Centralized advocacy, centralized stewardship, and distributed
leadership emerged as the critical components. Cabinet agreed to assume
the advocacy role and to lead the stewardship process to continue
organizational renewal. It was also agreed that the "distributed
leadership" level of organizational renewal involves all library
staff. Cabinet will form a subgroup on organizational renewal to advise
Cabinet on strategies, beginning with a review of the "Ideas for Action"
and suggestions for implementation. The subgroup will consist of two
members of Cabinet, two members of OCC, and 2-3 members from the Library at
large. Details about this group and the transition from OCC to a
library-wide organizational renewal process will be shared at an all
library Early Bird, to be scheduled with OCC and Cabinet for all staff in
early February. T.Leonard will issue a call for self nominations from
Cabinet and OCC first, and will issue a library-wide call for the remaining
members after the organizational renewal process is described more fully at
the Early Bird.
It was noted that ultimately each person in the library must take
responsibility for organizational renewal in order for the process to
become an integral part of the library culture. It is expected that many
of the action initiatives will be delegated to new and existing groups in
the Library for implementation.
Finally, over many months, OCC has consulted throughout the library to
develop a draft statement of purpose and draft statement of values for the
Library. Cabinet accepted these drafts, which will be posted on the web as
a product of the Organizational Culture Committee and as part of the OCC
final report.
4. LHRD Workload Reduction (M.Rancer)
LHRD's workload has increased dramatically due to the unusual number of
staff departures and recruitments within the Library. After reviewing work
activities and surveying the staff, several recommendations for reducing
the workload in LHRD were submitted to the Administrative Services
Council. The following are among the items approved:
Delivery of paychecks to LHRD by the Mail room staff.
Delivery of routine campus mailings directly to employees' work locations
by the Mail room.
Discontinuance of exit interviews by LHRD staff.
Referrals of work/pay verifications to Campus Payroll.
Production of quarterly rather than monthly staff reports from LHRD.
Restriction of drop-in consultations in favor of scheduled appointments
with LHRD staff.
Delegation of authority to unit heads for determining student pay levels
for their units.