Present: T.Leonard (chair), C.Faulhaber, B.Hurley, P.Iannuzzi, A.Jensen,
B.Krell (recorder), L.Leighton, M.Rancer, A.Ritch, J.Roberts, I.Stirling,
M.Ternberg, P.Zhou.
Guests: J.Dost, D.Duer, M.Livingston, F.Yasaki.
ANNOUNCEMENTS
Personnel
--Admin approved a budget neutral request to recruit a Library Assistant II
in the Education/Psychology Library to replace the Circulation Assistant
position vacated by Brian Light.
--The Associate Librarian position unsuccessfully recruited as "Assistant
to the Director of Collections" will be readvertised with the more
specifically descriptive title "Electronic Resources Librarian."
Tom Leonard introduced and welcomed Dave Duer, who joined the Library on
October 4, as Director of Library Development and External Affairs. Dave
was invited to attend today's Cabinet meeting to discuss funding priorities
and his plans for library development.
A G E N D A
1. Funding Priorities (David Duer)
D.Duer, Director of Library Development and External Affairs, assured
Cabinet that the Library's Annual Giving Program is very successful,
pointing out that a single donation in the amount of $100,000 was received
the week prior to his arrival as Director of Library Development. As the
new development director, Dave will prepare a 5-year fundraising plan in
conjunction with campus development planning and outline his goals for
expanding Library fundraising efforts. Five points of the plan will
include: identify funding priorities; increase volunteers and friends of
the Library; identify and steward the current donor base; recruit and
retain staff; and build endowments to reflect the Library's national
stature. He emphasized that vision, purpose, and a strong Library Advisory
Board are keys to bringing together people with specific interests and
matching private philanthropic support with library needs.
2. Progress Report on Merit/Bonus Awards (Mark Livingston)
M.Livingston reported that this year a group of five library staff members
were chosen to form the Merit/Bonus Awards Committee to determine the
process and evaluate nominations for merit/bonus awards. The committee
accepted nominations from both supervisors and colleagues and tried to fund
nominations that met the broad criteria set forth in The Chancellor's
goals. Under university guidelines, only staff with above average or
exceptional performance evaluations were eligible for the merit/bonus
awards. Nominations will be shared with award recipients and placed in
their personnel files. Non-represented recipients have received
notification and an advisory regarding the 403(b) tax shelter option for
their award monies. Since the clericals are in contract negotiations,
their nominations will be placed in their personnel files and clerical
award funds set aside until such time as CUE accepts the bonus/award
program and contract negotiations are concluded.
3. Facilities/Equipment List to Prioritize (Fred Yasaki)
Cabinet received an update on the FY 99-00 Space Planning/Facilities
Projects with project costs and current status for each. Of the 21
approved projects, 6 are yet to be done.
F.Yasaki distributed to Cabinet via e-mail a list of 39 approved FY 00-01
Furniture and Equipment projects, totalling $247,640. The projects were
categorized as Steelcase, Shelving, and Miscellaneous. In order to help
reduce the overload of work in the Space Planning Office, Cabinet decided
to delegate ordering responsibilities for these small Furniture/Equipment
projects through the AULs to the unit heads to expedite completion of the
FY 00-01 approved list. This will free up more time for the Space Planning
Office to address the larger facilities and construction projects.
F.Yasaki will provide the AULs with an instruction checklist containing
resource names and phone numbers. Systems will help the AULs coordinate
data and infrastructure as required. M.Rancer will provide the AULs with
appropriate fund numbers for the projects within their areas of
responsibility.
4. Digital Library Federation Forum in Chicago (Bernie Hurley)
B.Hurley asked Cabinet to select representatives to attend the Digital
Library Federation, Fall Forum 2000, which will be held in Chicago. The
Library sent representatives to the first and second sessions that focussed
respectively on systems architecture and digital collections. This
session, the third in the series, will focus on digital preservation.
Cabinet recommended that M.Ternberg and the appropriate representatives
from Bancroft Library and Library Systems Office attend the DLF Fall Forum
2000 representing the UC Berkeley Library.
5. Roster for LHRD Director Position Review Committee (Mike Rancer)
As previously announced, J.Dost will be stepping down from her duties as
Library Human Resources Director effective December 22. Cabinet approved
the establishment of a librarywide committee to review the position and its
relationship to the functions and organization of LHRD. On September 15,
M.Rancer called for nominations for a committee that will prepare a set of
recommendations on the design of the new position. At today's Cabinet
meeting, he presented the proposed committee membership roster, which
Cabinet approved. M.Rancer will notify the selected members, who will be
asked to work from mid-October to late November so that a completed job
description will be available before the winter break.