Present: J. Dost (guest), C.Faulhaber, B.Hurley, A.Jensen, B.Krell
(recorder), L.Leighton, T.Leonard, M.Rancer, A.Ritch, J.Roberts, I.Stirling
(chair), M.Ternberg, P.Zhou.
Absent: P.Iannuzzi.
ANNOUNCEMENTS
Personnel
Admin approved the recruitment for a LAIV in RIS to replace N.Brailo and
recruitment for AAII position in the Librarian's Office to replace N.Mikkelsen.
Other
--Peter Zhou, the new Director of the East Asian Library, was introduced and
welcomed to Cabinet.
--Well Fargo has contributed $100,000 for Bancroft Library to prepare 15,000
tapes on early California history. This effort was spearheaded by Friends of
The Bancroft Library.
--The MightyWords proposal has been approved by the campus Business Contracts
Office. The pilot internship program proposes to digitize documents from
Bancroft's collection that will be offered for sale exclusively on the
MightWords site with royalties paid to Bancroft Library.
--Campus has approved $50,000 per year for three years for Bancroft Library to
hire a curator for the papyri collection, as part of the new Organized Research
Project's Center for the Tebtunis Papyri.
--Staff will be reminded to send their comments concerning the library councils
to the reflector "councrev" by the August 31 deadline. L.Leighton, A.Ritch,and
M.Ternberg will compile the comments received and present to Cabinet at a
future meeting.
AGENDA
1. Merit Process (J.Dost)
To distinguish the merit process from the merit bonus process, J.Dost explained
briefly that the Merit Bonus Working Group was formed to conduct this year's
merit bonus program for the Library. That group is charged with developing the
processes and making the actual decisions regarding this year's merit bonus
recipients and will issue a separate call.
The merit process is determined by the library administration and based upon
campus guidelines and allocations; the employee performance evaluations
prepared by supervisors; performance rankings (ranging from needs improvement
to superior) for eligible staff; and the total merit dollars available for
distribution. Cabinet decided on a narrow range for this year's merit
increases -- 3.3%, 3.5%, and 3.7% respectively for staff ranked as
satisfactory, more than satisfactory, or superior on an overall allocation of
3.5%. The merit increase will be calculated on the employee's base salary.
LHRD will issue the merit call to supervisors.
[Note: Most groups in the Library will be eligible to receive the merit on
October 1, with the exception of the bargaining unit employees whose pay
increases will be implemented when contracts are settled.]
2. Student Wage Rates (M.Rancer)
Currently, hourly wages for student assistants are set at $7.50 (SAII) and
$8.50 (SAIII) versus $10.06 for Clerks, and the Admin Services Council has
suggested that student wages should be increased. M.Rancer reported that last
year the Library spent only 90% of the GA budget. Cabinet noted that
maintaining adquate wages for student workers is a chronic problem, but that
increasing student pay would create funding difficulties, because the GA
allocations are set and many units have no flexibility in their budgets to
augment GA. M.Rancer and a representative from LHRD will present the topic of
student wages and lead a discussion of rates and funding options at the next
Roundtable meeting on September 14.
3. Staff Lounge Update (M.Rancer)
Last year, J.Lowell appointed a group of library staff to select a site and
plan the relocation of the library's staff lounge, formerly located on the 4th
floor of Doe Library near the Conservation Department. Currently, there is no
staff lounge in Doe Library. The group has worked diligently to create plans
for the new staff lounge to be located in 405 Doe (the room directly above 303
Doe) and upgrades to the existing staff room in 301 Moffitt, including a small
cot room and a lactation room for nursing mothers, all within the $100,000
allocation for the project. M.Rancer distributed copies of the space and
furniture plans along with the budget detail for Cabinet's review. We are
hopeful that a campus project manager will be appointed soon to oversee these
renovations and the improvements can be completed by December.
4. Update on Automated Timekeeping System (M.Rancer)
Library supervisors and LHRD have been processing timecards manually, an
extremely time consuming process, and for many years the Library has wanted to
obtain an automated timekeeping system. The Library, University Health
Services, and UC Police Department went through a lengthy process to develop a
Request for Proposal (RFP) and review vendor responses for an automated
timekeeping system. Kronos, a company with 50% of the timekeeping market, has
submitted pricing quotes to interested campus units for an automated system
that would interface with campus payroll. The Library's portion, budgeted in
1997, would cost approximately $65,000 initially, plus annual maintenance fees
and annual upgrade fees for our share. The total central campus cost would be
approximately $350,000. Funding options for the central campus portion are yet
to be determined. Lack of central campus funding is the only impediment to
beginning implementation.
5. Report on ULs meeting in San Jose (B.Hurley)
In 1999, the Government Accounting Standards Board (GASB) issued statements 34
and 35, which require libraries to account for depreciation of assets,
including library collections, in their financial statements. University
Librarians approved the Working Group's recommendations for procedures to
minimize the impact of compliance with these GASB requirements, including the
annual apportionment of library collection expenditures between "general" and
"rare" asset accounts in compliance with audit standards.
The Collection Management Initiative is a project funded by an $80,000 Mellon
grant to design a study of use, costs, and user preferences between
experimental conditions (i.e. storage of print materials and reliance on
digital materials) versus traditional access to materials. This planning grant
will include a proposal to Mellon Foundation for the implementation phase grant
to follow.
University Librarians approved the extension of Melvyl Request to
undergraduates with the same loan periods as graduate students. They also
approved the charge for a Desktop Delivery Development Group to develop a plan
for the implementation of document delivery to end-user workstations.
The University Librarians will develop a new schedule of major planning issues
and have requested more information on Medline databases.