Present: C.Faulhaber, P.Iannuzzi, A.Jensen, B.Krell (recorder), L.Leighton,
M.Rancer, A.Ritch (chair), J.Roberts, I.Stirling, M.Ternberg.
Absent: J. Han, B.Hurley, J.Lowell.
A G E N D A
I. ANNOUNCEMENTS
A. Personnel
Cora Paylado has announced plans to retire from her position in Library
Business Services effective August 31, 2000. Approval has been given for
replacement recruitment at the AAII level.
B. Other
Campus will conduct a survey of incoming freshmen in Fall 2000, and the survey
document contains a question regarding library skills.
A recent article in the Daily Cal, reporting on the Library of California,
confused the Library of California (LoC) with the California Digital Library
(CDL). I.Stirling noted that membership applications have been received by
individual library units for the Golden Gateway Library Network, which is the
newly named “Region 2” of the LoC. The UC campuses have not yet joined the
LoC, and units are advised not to return the membership forms. There will be
more information in the near future whether UCB will join as an institution.
II. OLD BUSINESS
A. Recap of the Budget Discussion at Roundtable
Cabinet discussed the dissemination of the budget information at the morning’s
Roundtable meeting. Budget handouts were distributed to Roundtable at the
morning meeting, so that all members would receive the information
simultaneously. It was the first time Roundtable members had seen that level
of detail regarding the budget, and it was a lot of information to absorb.
Now, the AULs and Directors will need to consult with their units to explain
the budget details. Overall, Cabinet felt that, even though sub-groups
reviewed individual budget requests and made recommendations by category of
requests, it was important to emphasize the shared decision-making of the
budget process and that the full membership of Cabinet approved the budget
requests based on a library-wide perspective.
It was suggested that this year’s budget process be documented as a guide for
next year. A budget file will be maintained in the Librarian’s Office for next
year and future reference. Suggestions for next year’s budget process
included: allow ample time for AULs and Directors to consult with units prior
to the Roundtable discussion; begin earlier with the planning of the data
collection structure; prepare and review library priorities before task forces
are charged to ensure that the resources necessary for implementation of task
force recommendations are in line with overall library priorities.
It was noted that this is the first time, in recent memory, that the Library
has prepared its draft budget to meet the July 1 deadline.
B. Implementation of the Reference Task Force Report (P.Iannuzzi)
P.Iannuzzi recapped the twelve recommendations of the Task Force on Information
and Reference Services Within Doe and Moffitt. The consultative process
produced a consensus document, and the full text of the task force report can
be viewed at:
(www.lib.berkeley.edu/Admin/refinfofinrpt.html)
P.Iannuzzi will prepare a list of the non-controversial recommendations, along
with the level of difficulty and financial commitments for each, for Cabinet’s
review at a future meeting.
C. Backups or Backlogs Proposal (A.Ritch)
Cabinet reviewed the Backups or Backlogs Draft Proposal. The concept is to
employ a small team with skills sufficient to assist the small subject
specialty libraries with circulation in times of pressing public service need
and flexibility to do technical processing to alleviate workload backlogs.
Cabinet discussed the skills required and various options for the creation of
such a team. Cabinet agreed provisionally to commit $30,000 to the experiment
in creating two temporary .5 FTE positions: one .5 FTE home-based in Doe
Circulation and one .5 FTE home-based in Technical Services, both serving as
backups when needed in public service units and the latter also backing up
technical service activities in the subject libraries. The incumbents would be
expected to be flexible, trained in a wide range of functions and capable of
assessing the pilot as a useful and sustainable model. A.Ritch and L.Leighton
will incorporate the ideas put forward by Cabinet into a plan that will be
recommended to Roundtable.
III. NEW BUSINESS
A. Appointments to the Exhibits Committee (P.Iannuzzi)
On June 9, a call went out to all library staff requesting self-nominations for
positions on the Doe/Moffitt Library Exhibits Committee, to join
representatives from Bancroft, the Library Development Office, and the Graphics
Office in reviewing, scheduling, and working with exhibit coordinators.
Cabinet approved the following:
Standing Members
Bill Brown, Bancroft Library
Louise Braunschweiger, Development
Cathy Dinnean, Graphics Office
Term Members
Phyllis Bischof, Area Studies (one year)
Heather Nichols, Conservation (one year)
Aija Kanbergs, Teaching Library (two years)
Waverly Lowell, Environmental Design (two years)
B. Review of the Council System
Item deferred to the next Cabinet meeting on June 29.