Present: J.Han, P.Hanff (guest), P.Iannuzzi, A.Jensen, B.Krell (recorder),
L.Leighton, M.Rancer (chair), A.Ritch, I.Stirling, M.Ternberg.
Absent: C.Faulhaber, B.Hurley, A.Jensen, J.Lowell, J.Roberts.
A G E N D A
I. ANNOUNCEMENTS
A. Personnel
A. Ritch reported on a June 2 meeting attended by C. Faulhaber, J. Lowell,
Waverly Lowell and Harrison Fraker (Dean of CED), to discuss Waverly's new .5
position and reporting relationship within the library. It was decided that,
for several academic and organizational reasons, Waverly should report to the
Head of the Environmental Design Library, but that she would also be available
for high priority tasks related to her skills, in other units, for example, in
grants and OAC work in the Bancroft.
M. Rancer reported that there is a proposal at campus level to change the
Student Assistant rates, effectively creating four grades. Under the proposed
new rates, a Student Assistant I would be paid up to $8.50 per hour, the rate
currently paid to our Student Assistant III level employees.
II. NEW BUSINESS
A. Discussion of smoking and Moffitt restrictions outside the FSM
Cafe
--P.Iannuzzi,
M.Rancer
Complaints have arisen in Moffitt Library regarding the ambient smoke created
by smokers outside the FSM Café. It was noted that California state law
prohibits smoking within 5 feet of a building. Cabinet discussed several
options and approved the installation of “No Smoking” signs under the Moffitt
overhang. Smokers will be expected to self-enforce and limit their smoking to
the areas beyond the covered areas.
B. Discussion of the Cuban Library Exchange Agreement --P.Iannuzzi
P.Iannuzzi briefed Cabinet on the potentials of an exchange agreement between
the UC Berkeley Library and the Jose Marti National Library of Cuba. The Cuban
Library Exchange Agreement would provide the UC Berkeley Library with post
revolutionary Cuban imprints and cultural and political posters, intended to
become part of the digital library project already begun by a student in the
School of Information Management and Systems (SIMS). C.Delgado has secured
approval from the U.S.Department of the Treasury. In addition, university
counsel may be asked to review the exchange agreement document. UC Berkeley
funding commitments in the amount of $5,700 have been obtained from the
department of Spanish and Portuguese, the Center for Latin American Studies,
and the Bancroft Library. An additional $3,300 is needed for the remaining
expenses. An exhibit, a reception, and a formal signing of the agreement are
planned for September, 2000.
A.Ritch will follow up regarding next steps for campus approvals, and
P.Iannuzzi will follow up regarding the poster collection and the digitization
project. The topic will be on the June 15th Cabinet agenda.
III. OLD BUSINESS
A. Continuation of Budget Preparation 2000/01 --M.Rancer
1. Discussion of Mark Twain Papers and ROHO as part of this year’s budget
process
--I.Stirling
Questions arose in the sub-group of Cabinet as they reviewed the Facility
Improvements/Furniture and Equipment requests from the Mark Twain Papers (MTP)
and the Regional Oral History Office (ROHO), both units within the Bancroft
Library. Historically, these units were adjunct to the library. Although
there is no budget impact this fiscal year, the sub-group wanted clarification
for the overall budget process.
P.Hanff advised Cabinet that a review of Bancroft’s technical services was
conducted during the tenure of D.Gregor, and, since that time, C.Faulhaber has
made it a policy to treat MTP and ROHO as equals to the other units in the
Bancroft Library organization.
The topic will be included on a future Cabinet agenda for more discussion, when
both J.Lowell and C.Faulhaber can be present.
2. Budget sub-group presentations/recommendations
Prior to the sub-group presentations, M.Rancer indicated that a question arose
about the $250,000 budgeted for facilities and whether that amount should be
pooled with the uncommitted funds or added to the amount for furniture and
equipment, since Cabinet decided not to fund any additional facilities projects
this coming year, given the number of projects already funded but not yet
completed. The furniture and equipment sub-group included the amount in their
furniture allocations.
a. Permanent increases to GA and S&E (Leighton, Ritch, Ternberg)
L.Leighton presented the sub-group recommendations as modified from the various
unit requests for GA and S&E. Total requests for permanent increases in GA
were $126,202. The sub-group recommended funding $77,160 for permanent
increases in GA. Requests for temporary GA were $33,151, and the
recommendations totalled $64,051. The sub-group included $12,000 each in
temporary GA for Physics, Optometry, and Anthropology in addition to the
“Backups or Backlogs” proposal.
Issues:
--Whether to fund $12,000 x 3 = $36,000 temporary GA for Physics, Optometry,
Anthropology.
--How to allocate for the “Backups or Backlogs” proposal -- now parked in the
non-recurring category.
Total requests for permanent increases to S&E were $66,897. Recommendations
totalled $37,697, with an additional one-time amount of $1,200 to Music.
Issues:
--Since the sub-group reduced the Bancroft TS request for archival boxes from
$38,000 to $10,000, might additional funding come from the Collections budget?
These issues will be discussed at the next Cabinet meeting on June 15.
b. New initiatives (Faulhaber, Iannuzzi, Han)
P.Iannuzzi presented the recommendations of the New Initiatives sub-group. All
the requests for new initiatives were listed on a spreadsheet by unit and each
priority item was ranked as 1, 2, or 3. Some requests without top ranking had
comments regarding possible funding sources.
Issues:
--Bancroft Tebtunis papyri cost was corrected to $10,000.
--EAL projects for Pinyin conversion ($40,000) and barcoding reconned books
($27,800)were considered critical items. Could EAL various donor gift funds be
used?
--Access Task Force NRLF analytics recommendation ($72,000) is a long-term
project and only for copy cataloguing with no original cataloguing. Item could
be scaled down to one staff.
--Access Task Force compact shelving pilot request ($1,700) will remain in the
new initiatives group, although it was duplicated in the equipment group.
--Access Task Force web delivery NRLF ($30,800) would retrieve NRLF items for
Berkeley patrons only. Although expected to last only about a year until the
systemwide web delivery is implemented, NRLF web delivery for Berkeley could
buy time and goodwill. Item could be deferred for a year, funded at a lower
level, or funded by the campus.
--Preservation requests (all=$117,000) were considered candidates for support
from collections or endowments. Whenever possible, endowment earnings must be
used to support the collection.
--Business serials withdrawal ($12,300) could be negotiated with the Business
School -- storage and retrieval costs as compensation for library space.
P.Iannuzzi will incorporate changes and present the revised recommendations for
new initiatives at the next Cabinet meeting on June 15.
c. Facility improvements/furniture and equipment (Jensen, Stirling,
Hurley)
Deferred to the next Cabinet meeting on June 15.