Present: J.Lowell (chair), C.Faulhaber, J.Han, B.Hurley, P.Iannuzzi,
A.Jensen, B.Krell (recorder), L.Leighton, M.Rancer, A.Ritch, J.Roberts,
I.Stirling.
Absent: M.Ternberg.
A G E N D A
I. ANNOUNCEMENTS
A. Personnel
J.Lowell will be leaving his post as University Librarian on August 31,
2000. The leadership transition plans are underway, and it is expected
that the Executive Vice Chancellor and Provost will move quickly to appoint
an Interim University Librarian and select the chair of the search
committee. C.Christ has expressed her willingness to speak to library
staff at an Early Bird.
B. Other
CDL Request, UC system-wide interlibrary lending via the web, will be
extended for use by Undergraduates. The University Librarians approved
implementation for Fall 2000, and the UC Resource Sharing Committee (RSC)
is addressing implementation issues. The topic will be on a future Cabinet
agenda to discuss the impact on reference, teaching, and interlibrary
services at Berkeley.
II. OLD BUSINESS
A. Travel & Training Policy --J.Lowell
J.Lowell reviewed with Cabinet the most recent iteration of the “Travel &
Training Policy” document. Cabinet made one minor revision and approved
the policy. It will be necessary to prepare a new travel/training
reimbursement form by July 1, and make the necessary revisions to the Staff
Development Committee’s funding request form. It was noted that,
eventually, campus will utilize online forms requiring pre-approvals.
B. Merit Bonus Team 2000 --J.Lowell
On May 4, Cabinet decided to form a staff committee with representatives
from each eligible category (e.g., MSP, PSS, TX, SX, CX, and long-term
casual groups) to make the decisions regarding this year’s merit bonuses.
Only six responses were received in response to the May 17 call for
self-nominations for the formation of the Merit Bonus Team 2000, with most
categories receiving an insufficient number of nominations. Cabinet felt
strongly that this year’s merit bonus program should be managed by staff
and that the team should be chosen by a staff “election” process.
Therefore, the process will be expanded to include another call for both
self-nominations and also nominations from staff for individuals who would
be good candidates to serve on this team. J.Lowell will send another call
to all library staff for nominations, requesting responses by May 30.
C. Committee on Public Electronic Access Systems --J.Lowell
On April 27, Roundtable discussed a Committee on Public Electronic Access
Systems that would be formed to: 1) recommend a set of principles that
will enable the Library to create systems that meet our users’ information
needs; 2) investigate organizational models that can be used by the
Library to implement and maintain user interfaces; and 3) identify
specific public access systems problems that cause the greatest
frustration. At today’s meeting, Cabinet discussed what might constitute a
representative membership and decided on the following:
2 faculty members (one of which will co-chair)
3 subject council reps (one each from Humanities, Sciences, Social Sciencs)
3 graduate student reps (one each from Humanities, Sciences, Social Sciences)
1 Public Services Council rep
1 Teaching Library rep
1 CDL rep
1 technology rep
D. Continuation of Budget Preparation for 2000/01 --J.Lowell
1. Form Cabinet sub-groups to review specific requests
Budget calls were sent to library units on May 17, requesting that unit
responses be returned to their respective AULs and Directors by May 25. At
today’s meeting, Cabinet formed sub-groups that will review the various
budget requests, develop priority lists in each category, and bring
recommendations back for Cabinet’s consideration and approval.
Group 1: Permanent increases to GA and Permanent Increases to Supplies &
Expenses
L.Leighton (coordinator), A.Ritch, and M.Ternberg
Group 2: Facility Improvements/Furniture and Equipment ($1500 or more)
A.Jensen (coordinator), I.Stirling, and B.Hurley
Group 3: New Initiatives (including task force recommendations)
C.Faulhaber (coordinator), P.Iannuzzi, and J.Han
M.Rancer will serve as a resource to all three groups. B.Krell will
provide budget packets for each Cabinet member on May 30, prior to their
individual sub-group meetings on June 1. Sub-groups will review the budget
requests on June 1, and make their recommendations to Cabinet on June 8.
Cabinet will finalize the first draft budget on June 15.
2. Begin discussion of library-wide initiatives
The “Backups or Backlogs Proposal” staffing draft was referred to the
sub-group for New Initiatives. The new initiatives and library-wide
proposals will be discussed by the entire Cabinet on June 8.
III. NEW BUSINESS
A. E-Berkeley Implementation Task Force --C.Faulhaber
Members of the E-Berkeley Task Force met during Fall 1999 and submitted its
final report to Chancellor Berdahl in January 2000. The Chancellor
subsequently formed the E-Berkeley Implementation Task Force to further the
initiatives recommended by the original task force. C.Faulhaber is EVCP
Christ’s representative member on the implementation task force and will be
making periodic reports to Cabinet and requesting input on policies and
issues relating to e-commerce and the Library. C.Faulhaber asked Cabinet
to review the E-Berkeley Implementation Task Force meeting agenda,
attachments, and draft minutes and e-mail comments to him.
B. Bancroft Library-MightyWords Internship Proposal --C.Faulhaber
The e-commerce proposal now before Cabinet for review and approval is an
initiative from MightyWords to conduct a pilot Archival Digitization
Internship in conjunction with the Bancroft Library. Any Bancroft
materials digitized during the internship would be for sale on the
MightyWords site and the Bancroft Library would receive a royalty on sales.
C.Faulhaber asked Cabinet to review the proposal and send comments to him.
The MightyWords proposal will be placed on a future Cabinet agenda for
discussion.