Present: J.Lowell (chair), J.Han, B.Hurley, P.Iannuzzi, A.Jensen, B.Krell
(recorder), L.Leighton, M.Rancer, A.Ritch, I.Stirling, M.Ternberg.
Absent: C.Faulhaber, J.Roberts.
A G E N D A
I. ANNOUNCEMENTS:
A. Personnel
J.Lowell announced that he will be leaving his post as University Librarian.
His departure date, to be determined by July 1, will be sometime between
September 1 and December 1, 2000. As the library leadership transition plans
are developed, that information will be communicated to all library staff.
On May 3, Admin approved the following positions:
Art History/Classics Library Assistant II.
Permission was given to hire a full-time LA2 to replace Kristine Comito on the
understanding that .25 (10 hrs a week) will be regularly scheduled to support
the technical processing needs of RIS.
Art History/Classics Librarian.
Earlier authorization to recruit a .5 Classics Librarian was confirmed. Posting
the position had been delayed in the hope that it might be combined with
another less than full-time position. That may still be possible, but it was
agreed that the Classics recruitment needs to be launched too.
Anthropology temporary backup.
The difficulty of continuing temporarily loaned staff from other units and the
continued delay in filling the open Operations Manager position in Anthropology
prompted the decision to give approval to hire a temporary backup from the
campus Temporary Employee Pool. This position may be full-time, if needed,
until the permanent position is filled.
Environmental Design temporary librarian.
The .5 temporary Associate Librarian appointment in Environmental Design ended
in April. Permission was granted to fund a continuation of this position (on
non 19900 funds) until the .5 permanent position is filled. Since interviews
are currently in process this extension will likely last only a short period.
II. OLD BUSINESS:
A. Undergraduate Services Space Planning: Next Steps --J.Lowell
When the Environmental Design Library returns to Wurster Hall and vacates the
Moffitt 5th floor, the Public Health Library is likely to move into the Moffitt
5th floor space. The Task Force on Library Services to Undergraduates
published
its final report in June, 1998, and presented its recommendations regarding the
Moffitt space and undergraduate collections to the Library Planning Group and
the Senate Committee on the Library. In light of the subsequent SAFER Precinct
Planning Committee reports and current seismic surge planning, it is now
advisable to review the undergraduate services recommendations for the Moffitt
space. J.Lowell will convene a small group (P.Iannuzzi, E.Meltzer,
M.Griffith) to review the task force recommendations that were approved by the
Senate Committee on the Library and decide appropriate next steps.
B. Grants Surplus --B.Hurley
If salary surpluses are generated in 19900 funds as a result of staff work done
on grant projects, the funding should usually remain in the operating units
affected by the increased workloads created by the grant projects. Project
managers, working in conjunction with Library Business Services and Library
Human Resources Department, will continue to track staff salaries to their
grant project work. As the principal investigator for all library grants, the
UL has final authority to approve grant surplus reallocation.
C. Merit Increase and Merit Bonus Programs --J. Lowell
Cabinet discussed the upcoming Merit Increase and Merit Bonus processes. The
Library will use campus guidelines, rely on performance evaluations to
determine merit increases, and follow last year’s processes. For this year’s
merit bonuses, Cabinet decided to form a staff committee with representatives
from each eligible staff category (e.g., MSP, PSS, TX, SX, CX, etc.) to develop
the process and make the decisions regarding staff merit bonuses. A call will
go out to library staff requesting self-nominations for the Merit Bonus Team.
Team members will be chosen through an election process. Following the UC
Berkeley guidelines, the Merit Bonus Team will have the authority to decide and
award merit bonuses to eligible library staff. J.Lowell will forward a draft
of these processes for Cabinet’s review prior to the announcement at Roundtable
on May 11.
D. Funds for the Availability Study for the Access to Collections Task
Force --P.Iannuzzi
A sub-group of the Access to Collections Task Force wishes to employ the campus
Survey Research Center to conduct an availabilty study at a cost of $5000.
Funding was approved from the UL reserve.
III. NEW BUSINESS:
A. Email Notification Task Force Recommendations --I.Stirling
The Email Notification Task Force presented its recommendations to Roundtable
on April 27. The UC Berkeley Library is the last campus to implement courtesy
notices to patrons via email, and the task force recommends implementation in
Fall 2000. Cabinet approved.
For the full report see:
(www.lib.berkeley.edu/AboutLibrary/Staff/ASM/emailtf.html)
B. How to Plan for ID Cards and ID Badges --I.Stirling, L.Leighton
The Moffitt Security Task Force made firm recommendations for ID badges for
library staff and received strong support from Cabinet in February. The campus
is moving forward with plans to provide ID cards for faculty and staff.
Recently, a small group of library staff met to discuss options for
implementing photo ID cards and the possibility of providing a photo station in
the library for faculty and staff. Library staff will need photo ID cards that
distinguish them as library employees, perhaps through the use of a library
logo. J.Lowell will draft a proposal, which will include planning over the
summer, a staff design award, and implementation in the fall. The plan will be
launched at the Town Hall meetings in May.
C. “Acquisitions Librarian” --A.Ritch
A.Ritch presented to Cabinet a draft position description for an “Acquisitions
Librarian” that was discussed briefly at Admin. The job description suggests
that the position would report to the AUL and Director of Collections and be
responsible for the coordination of digital collection development. Cabinet
members were asked to submit comments directly to A.Ritch, who will forward the
job descripton to Roundtable for comments prior to the Roundtable discussion on
May 11. Policy issues will be brought to Cabinet after Roundtable has reviewed
and commented on the position requirements.
D. Billing and Replacement Work Group --A.Ritch
Topic deferred.
IV. BUDGET 2000/2001
A. Travel Support Policy --J.Lowell
J.Lowell presented the revised “Travel Support Policy” document that
incorporated changes suggested by Cabinet at last week’s meeting. The revised
document was approved by Cabinet and will be presented at the Roundtable
meeting on May 11.
B. Ongoing Budget Development --J.Lowell
Budget Calls for GA, S&E, Equipment, Facilities, New Initiatives
J.Lowell presented separate draft forms for each of the following: permanent
increases to unit-level GA; permanent increases to unit-level Supplies &
Expenses; Equipment; Facility Improvements and Furniture; and New
Initiatives (including projects). The AULs and Directors will collect from
their units information regarding unmet staffing needs to bring forward to
assist them in making priority decisions. The budget call will be issued to
Roundtable for discussion at its May 11 meeting. Unit responses will be due
May 25. The final budget package is scheduled to be distributed to Roundtable
on June 22.
C. High Priority Budget Items --J.Lowell
Proposal for Library Re-Training Program
Topic deferred.