Present: J.Lowell (chair), J.Han, B.Hurley, P.Iannuzzi, A.Jensen, B.Krell
(recorder), L.Leighton, M.Rancer, A.Ritch, J.Roberts, I.Stirling, M.Ternberg.
Absent: C.Faulhaber.
A G E N D A
I. ANNOUNCEMENTS
A. Personnel
Dr. Peter Zhou will join the Library on August 1, 2000, as Assistant University
Librarian/Director of the East Asian Library.
B. Other
P.Iannuzzi and M.Rancer will attend a meeting at UCOP regarding library
planning for the UC Merced campus.
The Exhibits Working Group has drafted an Exhibits Manual that will be
presented to Roundtable for feedback.
II. OLD BUSINESS
A. Budget 2000/2001 --J.Lowell
J.Lowell distributed a new working draft of the Library’s “Budget Model: FY
1999-2002”. In this new format, revenue and expenses were separated and
identified as either recurring or non-recurring. The non-recurring resources
were generated from the previous year’s unspent 19900 funds that were carried
forward and added to the non-19900 reserves. It was noted that these
non-recurring resources might be used to fund special facilities projects,
furniture and equipment replacement, new initiatives (including one-time
projects), etc., as the Library sees fit.
Cabinet began its discussion regarding how to manage the travel budget.
J.Lowell reviewed the various “travel” definitions adopted by Cabinet on March
2.
--Professional travel is initiated by the traveler for professional development
purposes and, depending upon costs and funding limitations, may not be fully
funded.
--Administrative travel is distinguished from professional travel in that the
traveler is requested by the organization to conduct library business and the
travel is fully funded.
--Collection development travel is a sub-set of administrative travel in that
the travel is on behalf of the organization and is fully funded according to a
collection development budget plan for library acquisitions.
--Travel related to training may be deemed by the appropriate authority as
either professional development or administrative.
Cabinet could decide to allocate a fixed amount to each eligible person for
professional travel to be supplemented by funding from LAUC for librarians,
budget a fixed amount in the category Professional Travel, and eliminate the
need to budget trip by trip. Since the Library does not have accurate
information on how much is spent for administrative travel, it will be
necessary to estimate a figure for this year’s budget and begin tracking usage
to determine how much to budget in the future for the category Administrative
Travel. Staff who are ineligible for professional development travel will be
eligible for Staff Development Committee funds or funds allocated for
Training. A checklist is needed for determining how to allocate additional
monies for specific duties, such as, allowing extra stipends for chairs of
committees, presenters at conferences, and unit heads. J.Lowell and M.Rancer
will develop a proposal for Cabinet’s consideration at its meeting on April 27.
The Cabinet agenda for April 27 will include discussions regarding travel
support and the budget calls for GA, S&E, Equipment, Facilities, and New
Initiatives, as part of its ongoing budget development process.
III. NEW BUSINESS
A. UC Metadata Workshop --B.Hurley
M.Proffitt is chairing a systemwide group organizing the UC Metadata Workshop,
the purpose of which is to ensure that the UC library community has a uniform
understanding of metadata and its uses. This half-day workshop, co-sponsored
by HOTS and LTAG, will provide a basic introduction to metadata and is intended
for all interested staff. Identical sessions are scheduled at UC Berkeley on
Friday, May 19, 9:30-12:30 and 1:30-4:30 (for the northern UC campuses) and at
UC Irvine on Tuesday, May 23, 9:30-12:30 and 1:30-4:30 (for the southern UC
campuses). L.Leighton will send the announcement and issue the call to all
library staff, requesting that individuals interested in attending one of these
introductory sessions notify their AUL or Director by Monday, May 1. Cabinet
will select the participants to fill the 56 seats allotted to the UC Berkeley
Library for the two sessions on May 19.
B. Pacific Rim Digital Library Alliance (PRDLA) Update --J.Lowell
The Pacific Rim Digital Library Alliance is a group of thirteen libraries
formed to use digital technologies for sharing collections. J.Lowell attended
the PRDLA conference in Seattle and provided Cabinet with a brief update on the
proceedings. The UC San Diego Library now maintains a website
(http://prl.sdsc.edu) that will be updated monthly that provides access to
databases for the Bibliography of East Asian Studies (an index to Western
language journal articles on East Asian Studies), the Beijing SuperStar Digital
Library (scanned images of 80,000 titles of Chinese digital books), and the
Wenyuan Library collection from the Qing Palace. The Cervantes Virtual Library
(http://www.cervantes_virtual.com) contains digitized full text.