Present: J.Lowell (chair), C.Faulhaber, J.Han, B.Hurley, P.Iannuzzi, A.Jensen,
B.Krell (recorder), L.Leighton, M.Rancer, A.Ritch, J.Roberts, I.Stirling,
M.Ternberg.
A G E N D A
I. ANNOUNCEMENTS
A. Personnel
Admin approved the posting of the newly vacated Circulation Supervisor LAII/S
position in the Environmental Design Library.
B. Other
J.Lowell reported that he attended the Senate Library Committee meeting on
April 6, and updated the committee on the space planning issues involving the
Moffitt 5th floor and the Doe core. The Library is looking also at the
short-term surge and long-term permanent options for the Public Health Library,
since its present location, Warren Hall, will be razed in two years and the new
Public Health structure will be primarily wet labs and will not contain the
School of Public Health administrative offices nor the Public Health Library.
The UCB Library User Survey Team’s current draft survey document was presented
to the Senate Library Committee for comment. The survey team will use
SERVQUAL, an assessment tool that measures both customer expectations and
perceptions of the levels of services delivered. The survey will be conducted
in Fall 2000.
Following up on the E-business Initiative report to Cabinet on March 16,
C.Faulhaber reported that he met with B.Travers, Assistant to the Vice
Chancellor-Resource Development, who is leading the development of the campus
e-commerce initiative. Since campus will launch its e-commerce site in the
fall and the operators of the Cal student bookstore have expressed interest in
campus e-commerce relationships, C.Faulhaber recommended that the Library make
another presentation to the new membership of the Senate Library Committee.
M.Rancer announced that campus has approved $25 million for deferred
maintenance projects, three of which are Library projects totalling
approximately $950,000 to repair Doe elevators, Moffitt elevators, and some
exterior windows in Doe.
II. OLD BUSINESS
A. FSM Café Educational Programs Task Force --J.Lowell
On March 21, the University Librarian issued an invitational call to all
library staff soliciting nominations, including self-nominations, for
membership on the FSM Café Educational Programs Task Force. This task force
will develop a program proposal process, draft guidelines for scheduling
programs and recommend a schedule through the 2001/2002 academic year, submit a
budget for two years of scheduled programs, develop a plan to publicize the
programs, and offer recommendations for managing programs events. This group
will submit its final report on the procedures and policies for the on-going
program committee by August 1, and end its work.
J.Lowell presented the list of nominations to Cabinet for consideration. The
list of nominations will be reviewed further and the final recommendations
submitted for Cabinet’s approval at the next meeting.
III. NEW BUSINESS
A. Cabinet Roles and Responsibilities --J.Lowell
J.Lowell welcomed the new members of Cabinet representing the subject councils:
A.Jensen, Sciences; J.Roberts, Humanities; and M.Ternberg, Social Sciences.
As members of Cabinet, the chairs of these subject councils provide the
communication links between Cabinet and their councils and integrate the
subject councils into Library policy and operational decision-making. Cabinet
is the primary decision making body for the Library, with the exception of
individual level personnel issues that are addressed by Admin. J.Lowell
emphasized that Cabinet members are equals and advocates for librarywide issues
rather than their specific areas of responsibility. All members were asked to
respond to the calls for agenda topics and to edit the draft meeting minutes
for content before the final minutes are issued to all library staff.
B. Length of Assignment for Subject Council Chairs --A.Jensen
When the subject councils were created, the chairs were selected from within
their respective groups to serve a one-year term, with a provision to evaluate
the councils at the end of the first year. With membership on Cabinet comes a
new level of responsibility and commitment for the subject council chairs.
Cabinet discussed the length of assignment for the subject council chairs and
adopted two year terms, to minimize the learning time necessitated by an annual
rotation of the three subject council chairs. A.Jensen, J.Roberts, and
M.Ternberg agreed to serve an additional year as chairs of their respective
councils. A sub-group of Cabinet (P.Iannuzzi, A.Ritch, I,Stirling, A.Jensen,
J.Roberts, M.Ternberg) will review and evaluate the councils’ structure and
solicit librarywide comments.
C. Fast Tracking Proposals through the Council System --B.Hurley
B.Hurley led a Cabinet discussion on the options for fast tracking proposals
through the council system. Since each council has its specific purview,
Cabinet will decide which council should take the lead on any particular
project. The lead council will take ownership of the proposal and be
responsible for gathering information and shepherding the process through
Roundtable for discussion and back to Cabinet for action.
If there are overlapping responsibilities with ancillary issues, proposals
could be submitted simultaneously to all the appropriate councils for
concurrent review. For issues that arise in Roundtable, the council chairs
will assist in assignment of ownership to the appropriate council. The overall
process for issues with librarywide impact will include a Roundtable discussion
and a Cabinet decision.
D. UC Best Practices in Instruction and Reference Workshop --I.Stirling
The UC Libraries Heads of Public Service (HOPS) and the Education Working Group
(EWG) of the CDL are sponsoring a “UC Best Practices in Instruction and
Reference for Digital Resources” workshop in Los Angeles on June 23. This will
be an important workshop where themes will emerge and be defined for the future
in instruction and reference, and collaborative methods and tools will be
identified. Cabinet approved sending as many representatives from Berkeley as
the administrative travel budget will support.
I.Stirling will issue a call to library staff who have primary duties in
instruction or reference, to notify their supervisors if they are interested in
attending the best practices workshop. Supervisors should forward statements
of interest to their AUL by April 20. Final confirmations will be sent to the
selected attendees by April 24.
E. Developing a Waiver of Liability for Non-Library Materials Exhibited by the
Library
Deferred.
F. SOPAG Report
Deferred.