Present: J.Lowell (chair), L.Braunschweiger, J.Dost, C.Faulhaber, B.Hurley,
B.Kornstein, B.Krell (recorder), L.Leighton, E.Meltzer, R.Moon, B.Morgan,
M.Rancer, J.Spohrer, I.Stirling, F.Yasaki.
Absent: D.Keightley.
ANNOUNCEMENTS
--The Free Speech Movement Café opened for business on January 18 in the
Moffitt Library. The opening reception and ceremony will be on February 3.
--The first of three presentations on timekeeping systems was given on January
20.
--M.Rancer attended a campus meeting regarding the impact of the BFS new chart
of accounts on Library systems. Another meeting is scheduled for next week.
--Two important new services will be available soon to library patrons.
Systems will make a general announcement to library staff regarding the Library
proxy server and access to UCB circulation in Melvyl Web.
--Louise Schulden from Cornell will join Berkeley’s Information Systems and
Technology as the new director of student information systems.
--Admin approved the recruitment of a permanent replacement as assistant head
of the Music Library.
--B.Hurley requested input from Cabinet for a draft charge for a new SOPAG
committee.
--B.Hurley will present an Early Bird on January 26 in the Maude Fife Room to
discuss the future of Melvyl and CDL RFP issues.
A G E N D A
1. Campus Administrative Difficulties --J.Lowell
J.Lowell requested that Cabinet give him specific examples of difficulties the
library has experienced with various campus administrative services during the
period since December 1, 1998. He has discussed campus administrative
difficulties with Executive Vice Chancellor Christ. The Library may present an
open letter to the Chancellor’s cabinet regarding the most frustrating issues.
2. Cal OSHA New Procedures --J. Lowell
New state regulations now permit Cal OSHA to issue fines to the university, and
the campus has decided that the units with infractions will assume the costs.
Some sample citations and corresponding fines are as follows:
Non-serious violations Up to $7,000 per occurrence
Serious violations Up to $25,000 per occurrence
Willful or repeated violations Between $5,000 and $70,000
Failure to correct a violation within permitted abatement period - $15,000 per
day
If a Cal OSHA inspector appears, we are instructed to contact campus
Environmental Health and Safety (EH&S) to accompany the Cal OSHA inspector
through the target unit’s inspection process.
3. Capital Projects Approval Process --J. Lowell
Campus has implemented a new process for the approval of capital projects. The
new process details consistent methods for approvals, dividing projects by
categories over $1 million and under $1 million. In general, each phase
(concept, pre-program feasibility study, program development, etc.) of the
approval process contains specific requirements including the Chancellor’s
approval. Since many of the Library’s projects will be affected by the new
capital approval process, J.Lowell will pass along the detailed requirements to
F.Yasaki and M.Rancer.
4. Implementation of Campus Decision to Allow up to $75 in Awards to Staff
--C. Faulhaber
Effective July 1, 1999, campus policy permits awards of up to $75 for staff,
and Cabinet discussed options for implementing the campus awards policy within
the Library. The Bancroft Library already has a quarterly employee awards
program in place, which Cabinet approves and will use as a model for other such
programs throughout the Library.
5. Prioritization of Facilities Projects --F.Yasaki
F.Yasaki requested input and approval from Cabinet to develop a system to
prioritize Library facilities projects. To prompt the discussion, he presented
a draft criteria list to be applied to current library construction and
renovation projects.
The sample list included:
--health and safety
--impact on library public services
--funding opportunities and project coordination
--workflow and adjacency improvement
--visual improvement
To which Cabinet added:
--mandated projects
--quality of staff work space
--collections housing and security
--deferred maintenance
Cabinet members voted on ranking the criteria as follows:
--health and safety
--impact on library public services
--mandated projects
--collections housing and security
--workflow and adjacency improvement
--quality of staff work space
--funding opportunities and project coordination
--deferred maintenance
--visual improvement
The University Librarian may alter any prioritized list, if necessary.
E.Meltzer, M.Rancer, I.Stirling, and F.Yasaki will review the list for weighted
rankings and bring back to Cabinet for further discussion on January 27.