Present: J.Lowell (chair), L.Braunschweiger, J.Dost, P.Hanff (guest),
B.Hurley, D.Keightley, B.Kornstein, B.Krell (recorder), E.Meltzer, R.Moon,
B.Morgan, M.Rancer, J.Spohrer, I.Stirling, F.Yasaki.
Absent: C.Faulhaber, L.Leighton.
ANNOUNCEMENTS
--F.Yasaki will e-mail to Cabinet the updated Space Planning Projects list
to include completed projects, projects in progress, and pending Library
construction projects.
--J.Dost attended a campus meeting regarding this year’s merit/merit bonus
program. Campus expects to implement the same program next year.
--E.Meltzer reported that the compact shelving units for videos have been
installed in MRC. Work is progressing on the MRC expansion, and they are
very pleased with the results.
--M.Rancer meets with Campus Disbursements on December 17. Disbursements
will notify Library vendors that their invoices should be mailed directly
to the Library, rather than to Campus Disbursements as stated in an earlier
missive.
A G E N D A
1. Committee to Review MELVYL RFP Project --B.Hurley
B.Hurley will solicit representatives from the Library councils and the
affiliated libraries to serve on the Committee to Review MELVYL RFP
Project. Cabinet approved the committee’s charge, as discussed on December
9 in Roundtable. In addition, the committee will have responsibility for
contacting units that have expressed special needs. B.Hurley will serve as
Berkeley’s liaison to the systemwide process.
2. Catalog Records for the Early English Books Online --B.Hurley,
J.Spohrer
J.Spohrer wants to purchase 96,000 Early English Books available on the
web, and the question before Cabinet concerned the purchase of the
corresponding MARC records that provide online links to the books. An
agreement to purchase the MARC records for $41,000 by the December 17
deadline would result in a 60% savings on the regular price of $103,121.
The books and catalog records can be paid for over a three year period.
Since the OCLC budget has no allowance for this purchase, other payment
sources were considered. Cabinet approved the use of collections endowment
funds over a three year period to purchase the catalog records, which will
be loaded locally.
3. Funding Requests --J.Lowell
The Furniture and Equipment Workgroup (J.Spohrer, J.Dost, B.Kornstein,
E.Meltzer, M.Rancer) compiled a list of furniture and equipment needs.
These recommendations were in the amount of $43,425, to which $13,000 was
added for the East Asian Library. Cabinet approved $56,425 for furniture
and equipment.
The Facilities Workgroup (L.Leighton, J.Spohrer, F.Yasaki) compiled a list
of priority facilities projects for 1999-2000. These projects recommended
for funding totalled $221,600. Cabinet approved.
Cabinet decided to hold the requests for new initiatives and restart the
process in January, at which time a more comprehensive call will be made
for new initiatives as part of the Library’s overall budget call, with a
thorough vetting process. The amount budgeted for new initiatives is
$50,000 this fiscal year.
At last week’s meeting, Cabinet approved funding two positions for
Administrative Services. These positions are linked to the additional
workload associated with Berkeley Financial System (BFS) conversions and
will be funded from the approximately $133,000 remaining in this year’s
operations budget for allocation.
Payroll Records Assistant $25K
Business Service Assistant $34K
Last week, Cabinet approved for Technical Services two positions, which had
been rated as top priorities of the four positions needed in the Technical
Services Department. This week, Cabinet decided to restore all four
positions to the approval list, if all four can be funded from collections
endowment funds rather than from the operations budget or from operational
funds that can be released by moving selected document delivery charges to
the collections budget, in order to deal with the influx of materials
purchased with the Chancellor’s initiative monies. These Technical
Services positions are listed in priority order:
LA3 Serials Cataloger $30K
LA2 TS Order Division $25K
LA2 Copy Cat PromptCat $25K
LA2-3 Foreign Copy Cat $25K
Librarian positions were removed from the list of positions identified as
needing to be filled, since the Library had already dealt separately with
urgently needed Librarian positions. J.Lowell will follow-up on positions
requested by East Asian Library and Bancroft. Units heads from the smaller
subject libraries including Anthropolgy, Astronomy/Math/Statistics,
Optometry, Physics, and Social Welfare will convene to problem solve the
staffing levels for their units. J.Lowell, J.Spohrer, and I.Stirling will
prepare a fact sheet handout for this unit heads meeting.
No additional GA funds were approved. Instead, the Library will abide by
the decisions of the GA Work Study Group and stringently manage and monitor
this year’s GA budgets for anomalies. If changes are needed to GA budgets,
they will be considered as part of next year’s budget process.