Present: J.Lowell (chair), L.Braunschweiger, J.Dost, C.Faulhaber, B.Hurley,
B.Kornstein, B.Krell (recorder), L.Leighton, E.Meltzer, R.Moon, B.Morgan,
M.Rancer, J.Spohrer, I.Stirling, F.Yasaki.
Absent: D.Keightley.
ANNOUNCEMENTS
--Campus will offer training for supervisors through the Campus Supervisory
Development Laboratory.
--The campus controller announced in a November 8 letter to UC vendors that
all invoices should be sent to Campus Disbursements. The Library was not
consulted in advance regarding this letter. M.Rancer has notified the
controller that Library vendor invoices should be sent to the Library. The
controller has agreed that a correction letter will be issued.
A G E N D A
Funding Requests (discussion continued from 12/2) --J.Lowell
Before continuing last week’s discussion of staffing needs, Cabinet
discussed definitions of critical versus emergency needs. Critically
needed positions were defined as positions that illustrate the Library’s
priorities and goals. The Library will always have a list of critical
positions that need filling. Emergency positions were defined as positions
that must be filled immediately because the consequences of not filling
them are deemed unacceptable. Cabinet decided at its November 11 meeting
that only emergency initiatives would be funded this year, and the in-depth
processes to determine expenditures for several budget categories will be
part of the budget process for next year. Cabinet can still decide to
change the amount budgeted this year in the categories for furniture and
equipment, facilities, and new initiatives. Because of continuing
inadequacies in the Library’s operating budget, the Library must be very
careful in adding any permanent commitments in the areas of staffing, GA,
and S&E.
Cabinet continued its discussion of positions, using the critical/emergency
criteria outlined above. Cabinet discussed the revised GA list of needs and
decided not to increase the GA budget this year. Instead, AULs and units
will stringently monitor and manage their GA budgets, noting any anomalies
in the GA budgets that were previously reviewed and approved by the GA
Budget Study Group. Adjustments will be made, as necessary, in next year’s
GA budget allocations.
The important message for this year is that the Library must stay within
its budgets. The emergency definition should be applied strictly this
year and uncommitted funds carried forward for next year’s budget process.