Present: J.Lowell (chair), J.Dost, C.Faulhaber, K.Frohmberg, B.Kornstein,
B.Krell (recorder), L.Leighton, E.Meltzer, R.Moon, B.Morgan, M.Rancer,
J.Spohrer, F.Yasaki.
Absent: L.Braunschweiger, B.Hurley, D.Keightley.
ANNOUNCEMENTS
--Given the difficulties that UCB is experiencing with its new financial system
(BFS), UCOP has signed a contract with UCLA for all UCOP business services
transaction processing. The changeover will take effect July 1, 2000.
--Alison McGill, Financial & Business Services Controller and head of the BFS
project, has resigned.
--Free Speech Movement Cafe project in Moffitt Library is ahead of schedule.
--LHRD will e-mail individual leave reports next week.
---Systemwide Collection Development Committee (CDC) meets twice yearly in the
spring and fall. At its last meeting, the committee discussed five new
collection development projects and revisions to the committee’s charge.
--The Library has designated staff to be on hand January 1-2 to check our
systems for Y2K problems before library staff return to work on January 3.
--Campus has approved a Library Buyer position with authorization for purchases
up to $25,000.
--Santa Claus will be at the Holiday Party in the Morrison Room, December 17,
3:00-5:00 p.m., and staff can have pictures taken with Santa and the elves.
Consideration is being given to closing libraries early that day so all staff
can attend the party at the same time.
A G E N D A
1. Electronic Reserves --R.Moon
Some faculty in the Haas School of Business have expressed interest in E-Res
and some have suggested dropping use of course readers. J.Lowell met last week
with A.Agogino regarding the formation of a sub-group, which will include the
library, to discuss WebCT and E-Res. Cabinet appointed R.Moon and S.Calpestri
to represent the library, since together they have technical and practical
experience with E-Res.
2. Funding Requests --J.Lowell
Cabinet will not develop in-depth processes to determine expenditures for
several budget categories this year, but instead will launch emergency
initiatives for funding and roll the rest of the money over to next year's
budget process. Cabinet prepared a list of needs for which funding is
requested this year. Small groups will be formed to review the requests and
prepare recommendations for Cabinet's approval.
Sub-groups should identify costs and prepare detailed recommendations for each
category (first level and second level funding) for presentation to Cabinet on
December 2. The three sub-groups are:
Furniture & Equipment - J.Spohrer (chair), J.Dost, B.Kornstein, E.Meltzer
Facilities - F.Yasaki (chair), L.Leighton, J.Spohrer
New Initiatives - K.Frohmberg (chair), E.Meltzer, R.Moon
Staffing: J.Lowell will issue a uniform call in response to unit requests for
new programmatic staff. Direct reports should request their most critical
programmatic staffing needs (permanent staffing and incremental additions to
GA) through their AUL or director. Cabinet will review the staffing requests
submitted and decide at its December 2 meeting.
3. Recent Merit Process --J.Dost
J.Dost will solicit comments from library staff and the merit/bonus committee
members regarding the recent merit process. She will prepare a written draft
response for Cabinet's review next week.
4. Staff Lunches --C.Faulhaber
Cabinet discussed C.Faulhaber’s proposal for library managers to host staff
lunches as a means to enhance communications between managers and their staff
and to encourage collegiality. Cabinet decided against the proposal, stating
that it would be difficult for the library to justify such expenditures and
that working through the Organizational Culture Committee the library could
develop other means to improve manager/staff communications.