CABINET
October 28, 1999
1:30-3:00 p.m.
Krouzian Room
Present: J.Lowell (chair), L.Braunschweiger, J.Dost, K.Frohmberg,
B.Hurley, D.Keightley, B.Kornstein, B.Krell (recorder),
E.Meltzer, R.Moon, M.Rancer, J.Spohrer, B. Weil (guest), F.Yasaki.
Absent: C.Faulhaber, L.Leighton, B.Morgan.
ANNOUNCEMENTS
--A new section has been added to the Library web for ad-hoc committee charges
and reports with listings for recommendations in process, implementation in
process, and outcomes.
(www.lib.berkeley.edu/AboutLibrary/Staff/ASM/adhoc.html)
--The Digital Library Advisory Committee report, discussed at Roundtable on
October 28, was approved by Cabinet. Action items will be brought to the
function councils.
--The Library purchased a Native American pictorial work at auction from
Sotheby's. The work will be designated as our 9 millionth volume and plans are
underway to publicize the event.
--Annual reports have been collected from library units. Next year's annual
reports will be published on the web.
--The grand opening of the Free Speech Movement Cafe in Moffitt Library is
planned for February 3. A preview tour of the cafe with the donor will be
scheduled in the next few weeks.
--The Rosberg Reading Room is expected to be ready for occupancy mid-January.
Reception plans are underway.
--Systems will work with the Public Services Council to get e-mail delivery of
circulation notices back online.
--E.Woods will be working on a half-time temporary rotation with Horace
Mitchell's office on performance measures.
--F. Yasaki will prepare a bullet listing of maintenance and deferred
maintenance issues for the Senate Library Committee.
A G E N D A
1. GA Budget --B.Weil
B.Weil presented to Cabinet the report of the GA Budget Study Group. The group
was asked to review the current GA allocations in each library unit, and,
based
on past GA usage for student workers, recommend a new base GA budget for
these
units. The group also updated a spreadsheet of temporary staffing
commitments
which are funded by GA. Cabinet approved the recommendations of the GA
Budget
Group for this year=92s allocations. M.Rancer will adjust the allocations
to
cover the increases in student pay rates and temporary staffing commitments
and
distribute the revised GA Budget spreadsheet to unit heads. In addition,
the
group noted that =93Cabinet should institute as soon as possible
well-defined and
disseminated policy and procedures for units to request additional GA
changes,
programmatic or otherwise.=94 Some of the other issues raised for future
review
included: parity across units; costs to run the entire Doe/Moffitt complex;
and use of student workers to replace permanent staff.
2. Collections Budget --J.Spohrer
J.Spohrer reported that base allocations of $12.5 million in 19900 funds
have
been made to the Collections Budget 99/00. At its November 2 meeting,
Collections Council will address the supplemental funding once we have
determined the amount available for that purpose. He estimates that there
is
at least $200,000 in endowment funding under the discretionary control of
the
AUL Collections which can be made available to fund proposals from selectors
for expensive one-time digital and print purchases. He asked Cabinet to
review
the call for proposals from selectors.
Cabinet reviewed and approved the draft Call for Proposals, Special
Collections
Development Projects and Purchases. Collections Council will proceed with
the
call for proposals for new digital purchases and projects with one-time
costs
and expensive non-digital purchases with one-time costs. Selectors have
known
about the call since September and will be asked to submit proposals by
November 12. Decisions are expected to be made during December.
**J.Spohrer will form a sub-group to create a library website for our 9
millionth volume.
**J.Spohrer and M.Rancer will work with Collections Council to draft Year 4
budget issues and make projections for years 4-6, in time for these to be
incorporated into the Library's next campus budget submission.
**Collections Council will track selectors' orders by funds during
November-December and determine status of purchases at the fiscal year
mid-point in January.
3. Overall Budget --M.Rancer
M.Rancer distributed three models for forecasting Information Technology
expenses over a 3-year period. Cabinet approved use of the sinking fund
model,
anticipating future IT expenses and stabilizing IT equipment replacement
expenses in each year over the projected range.
4. Process for Calling for Funding Requests --J.Lowell
Cabinet discussed issuing a call for funding requests in the following
budget
categories: facilities projects; furniture and equipment replacement; and
new initiatives. AULs will solicit from their units proposals for urgent
needs
to be funded this year, identifying one-time and ongoing costs related to
each
request. AULs will consult with units to determine most urgent needs which
will be discussed at Cabinet on November 11. The Roundtable discussion on
November 11 will also focus on identification of critically needed items and
budget accountability. It was noted that all needs must fall into one of
the
spending categories defined in the Library's budget outline adopted by
Cabinet.
5. Inviting Patricia Senn Breivik for an Early Bird --E.Meltzer
E.Meltzer proposed to Cabinet that the Library invite Patricia Senn Breivik
to
make an Early Bird presentation on student learing in the information age.
Dr.
Breivik is now university librarian at San Jose State University and has
written extensively on information literacy and student learning issues.
The
Teaching Library will take the lead in presenting the program, possibly with
the co-sponsorship of LAUC-B.